PMP Exam

Preparation

Based On 5
th
Edition
PMI (Project Management Institute
Established in 1969 with Global HQ in
Pennsylvania USA
250 chapters in approx 70 countries
Run by a group of volunteers
Promotes Project Mgt best practices
Offers Certifications which have become an
industry standard
200 MCQs
175 are scored, 25 are not scored
106 correct out of 175 i.e. 61%
Only Pass or Fail
Questions will test knowledge, application &
analysis
Format of PMP exam
4 hours
15 minutes familiarization
Books not allowed
Mobiles not allowed
PROJECT
MANAGEMENT
FRAMEWORK

CH 1 & 2.
PM Frame Work
What is the Project?
Project vs Operational Works.
Why Projects?
Life Cycles.
Organization.
A project is a temporary endeavor undertaken to create a
unique product, service, or result.


What is the project
Start
END
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P
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UNIQUE
PROGRESSIVELY
ELABORATED
Projects vs operations
-Resources
-Planning , Execution , M&C
-Goals / Strategy
-Activities
PROJECT .

Temporary.
Unique.
OPERATION.

Ongoing.
Repetitive
The application of knowledge, skills, tools, and
techniques to project activities in order to meet
stakeholder needs and expectations.

Managing a project includes:
Establishing Clear and achievable objectives
Balancing the project constrains.
Balancing the stake holders requirments.
What is Project Management?
What is Project Management?
continue
Effective Project management requires that
project management team understand and
use knowledge and skills of the following
five areas of expertise:

Areas of Expertise

REGULATION
is a government imposed
requirement which specifies
product, process or service
characteristics, including the
applicable administrative
provisions, with which
compliance is mandatory.
Building codes are an example
of regulations.
Areas of Expertise
continue
STANDARD

document established by
consensus and approved by a
recognized body , that provides ,
for common and repeated use,
rules , guidelines, or
characteristics for activities or their
results, aimed at the achievement
of the optimum degree of order in
a given context.

Interpersonal Skills: The management of
interpersonal relationships includes:

Effective communication.
Influencing the organization.
Leadership.
Motivation.
Negotiation and conflict management.
Problem solving.
Areas of Expertise
continue
Project Management Context
If the relation ship
between the project
is only that of a
shared technology or
resources then the
effort should be
managed as a
portfolio rather than
program.
Project Management Office PMO
PMO
Office
Providing Support , Training , Format and Template ,
Procedures
Providing Support and follow up the project
performance
Providing Project Manager , Support and Manage the
project and be responsible for the project
performance
Project Management Office PMO
continue
Project Manager PMO
Focus on specific project Focus on overall business objectives
Manages scope, time, resources,
budget for a specific project
Manages overall risk, overall
opportunities, interdependencies
among multiple projects
Reports project specific information May report on more projects & from
a corporate perspective
Stakeholders
+ve /ve Interest.
Not All Equal.
May affect the project while they are not
exist or considered as a stakeholder
WHY PROJECTS?
marked
demand
A customer
request.
Legal
requirement.
technological
advanced.
An
organizational
need
Life Cycles
Product life cycle
Business
Plan
I
D
E
A

PROJECT
Prod
uct
Operation
D
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t
m
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n
t

/

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t

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Life Cycles
Project life cycle
Phase 1
Phase
2
Phase
3
Management life cycle
Sequential / Overlapping
Typical Sequence of Phases in
a Project Life Cycle
Project Life Cycle
Project Management Life Cycle
Forms of Organization
Organization Structure
Function Matrix Projectized
Week Balanced Strong
Functional Organization
Projectized Organization
Weak matrix Organization
Expeditor
Balanced Matrix
Strong Matrix
Composite Organization
Organization Structure versus Project
Characteristics
Organizational Process Assets
Process And Procedures.

Corporate Knowledge Lesson Learned
Enterprise Environmental Factor
Organization structure , Culture.

Market condition.

Political condition.

Standard and rules.

Available resources.
OPM 3
Organization Project Management Maturity Module

Continuous Improvement

PROJECT
MANAGEMENT
Process Group

CH 3.
Project Management Processes
Process Group
Overlapping the Project Management
Processes
PROJECT MANAGEMENT PROCESS
The project manager, in collaboration with the project team, is
always responsible for determining which process are appropriate
and the appropriate degree of rigor for each process in order to the
success of the project.
PROJECT MANAGEMENT PROCESS
QUESTION ?