Chapter 5

Accounting Systems and

I nternal Controls
Accounting, 21
st
Edition
Warren Reeve Fess
PowerPoint Presentation by Douglas Cloud
Professor Emeritus of Accounting
Pepperdine University
Copyright 2004 South-Western, a division
of Thomson Learning. All rights reserved.
Task Force Image Gallery clip art included in this
electronic presentation is used with the permission of
NVTech Inc.
Basic
Accounting
System
Implementation
Design
Analysis
Tujuan Internal Control
1. Keamanan Assets perusahaan dan
penggunaannya dalam kegiatan
perusahaan
2. Menyediakan informasi akuntansi yang
akurat
3. Menjamin ditaatinya peraturan dan
kebijakan perusahaan oleh para
karyawannya.
1. Control environment/Lingkungan
Pegendalian
2. Risk assessment/Resiko Pengendalian
3. Control procedures/Prosedur
4. Monitoring/Pengawasan
5. Information and communication

Elements of Internal Control
Manual Accounting
Systems
Cash 11
Accts. Pay. 21
General Ledger
Accts. Rec. 12
Supplies 14
General Ledger and Subsidiary Ledgers
Accounts Receivable
Subsidiary Ledger
A
B C D
Customer Accounts
Accounts Payable
Subsidiary Ledger
A
B C D
Creditor Accounts
BUYING
SELLING
Special J ournals
Providing services on account
Revenue journal
recorded in
Receipt of cash from any source
Cash receipts journal
recorded in
Purchase of items on account
Purchases journal
recorded in
Payment of cash for any purpose
Cash payments journal
recorded in
Mencatat Pendapatan secara kredit
Jurnal ini untuk apa ?
Account Receivable bertambah
Fees Earned bertambah
Sediakan satu kolom
untuk mencatat
penambahan Account
Receivable
Sediakan satu kolom untuk
mencatat penambahan
Pendapatan
The Revenue Journal
Semua Penjualan Barang/Jasa Secara
Kredit harus dicatat dlam jurnal ini
Revenue Journal
Invoice Post Account Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
1
2
3
4
5
6
Revenue Journal
Invoice Post Accts. Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
1
2
3
4
5
6
Performed services on credit to
MyMusic.com, $2,200.
2006
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
The Revenue Journal
Revenue Journal
Invoice Post Accts. Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
1
2
3
4
5
6
Notice that only one line is
required to make the entry.
2006
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
The Revenue Journal
Posting from the Revenue Journal
Revenue Journal
Invoice Post Accts. Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
1
2
3
4
5
6
To update the MyMusicClub.com account,
the $2,200 debit is posted to the accounts
receivable subsidiary ledger.
2006
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
Revenue Journal
Invoice Post Accts. Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
1
2
3
4
5
6
2006
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
Accounts Receivable Subsidiary Ledger
Date Item P.R. Debit Credit Balance
MyMusicClub.com

Mar. 2 R35 2,200 2,200
2006
Posting from the Revenue Journal
Revenue Journal
Invoice Post Accts. Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
1
2
3
4
5
6
2006
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
Accounts Receivable Subsidiary Ledger
Date Item P.R. Debit Credit Balance
MyMusicClub.com

Mar. 2 R35 2,200 2,200
2006
This procedure is repeated for each posting
to the accounts receivable subsidiary ledger.
Posting from the Revenue Journal
Revenue Journal
Invoice Post Accts. Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
2003
1
2
3
4
5
6
Assume that similar entries were
journalized and posted during the
month of March.
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
6 616 RapZone.com 1 7 5 0 00
18 617 Web Cantina 2 6 5 0 00
27 618 MyMusicClub.com 3 0 0 0 00
2006
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
Posting from the Revenue Journal
Revenue Journal
Invoice Post Accts. Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
2006
1
2
3
4
5
6
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
6 616 RapZone.com 1 7 5 0 00
18 617 Web Cantina 2 6 5 0 00
27 618 MyMusicClub.com 3 0 0 0 00
On March 31, the revenue journal is
totaled and ruled.
31 9 6 0 0 00
Posting from the Revenue Journal
Revenue Journal
Invoice Post Accts. Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
2006
1
2
3
4
5
6
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
6 616 RapZone.com 1 7 5 0 00
18 617 Web Cantina 2 6 5 0 00
27 618 MyMusicClub.com 3 0 0 0 00
Next, the revenue journals total
($9,600) is posted to the general ledger.
31 9 6 0 0 00
Posting the Revenue Journal Total
ACCOUNT Accounts Receivable Account No. 12
Balance
Dr. Cr.
Date Dr. Cr. Item
Post.
Ref.
2006
Mar. 1 Balance 3 400 00
GENERAL LEDGER
31 9 600 00 13 000 00
R35
Revenue Journal, page 35
Posting the Revenue Journal Total
By placing the account number here, we
indicate that $9,600 has been debited to
Accounts Receivable in the general ledger.
Posting the Revenue Journal Total
Revenue Journal
Invoice Post Accts. Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
2006
1
2
3
4
5
6
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
6 616 RapZone.com 1 7 5 0 00
18 617 Web Cantina 2 6 5 0 00
27 618 MyMusicClub.com 3 0 0 0 00
31 9 6 0 0 00
(12)(41)
ACCOUNT Fees Earned
Account No. 41
Balance
Dr. Cr.
Date Dr. Cr. Item
Post.
Ref.
GENERAL LEDGER
2006
Mar. 31 R35 9 600 00 9 600 00
Posting the Revenue Journal Total
Revenue Journal
Invoice Post Accts. Rec. Debit
Date No. Account Debited Ref. Fees Earned Credit
Page 35
1
2
3
4
5
6
2006
1
2
3
4
5
6
Mar. 2 615 MyMusicClub.com 2 2 0 0 00
6 616 RapZone.com 1 7 5 0 00
18 617 Web Cantina 2 6 5 0 00
27 618 MyMusicClub.com 3 0 0 0 00
31 9 6 0 0 00
(12)(41)
Placing 41 here indicates that $9,600 has
been posted to the credit side of Fees
Earned in the general ledger.
Posting the Revenue Journal Total
The Cash Receipts J ournal
Semua transaksi
penerimaan kas akan dicatat
pada cash receipts journal.
The Cash Receipts Journal
Cara merancang Jurnal Penerimaan
Kas
Mencatat Penerimaan kas
Jurnal ini untuk apa ?
Kas bertambah (debit) Account yang dikredit apa?
Sediakan satu kolom untuk
mencatat penambahan Kas
Dari Piutang Sediakan kolom Account
Receivable
Dari
Pendapatan
Sediakan kolom Fees Earned
Dari Lainnya Sediakan kolom Other
Account
Mar. 1 Rent Revenue 400 400

CASH RECEIPTS JOURNAL
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Cr. Cr. Dr.
Page 14
NetSolutions received $400 cash
on March 1 for the months rent.
The Cash Receipts Journal
2006
Mar. 1 Rent Revenue 400 400

CASH RECEIPTS JOURNAL
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Cr. Cr. Dr.
During March, NetSolutions collected
cash from three customers.
19 Web Cantina 3,400 3,400
28 MyMusicClub.com 2,200 2,200
30 RapZone.com 1,750 1,750

The Cash Receipts Journal
Page 14
2006
Each account under Accounts
Receivable Cr. is posted to the accounts
receivable subsidiary ledger.
Posting the Cash Receipts Journal
Mar. 1 Rent Revenue 400 400

CASH RECEIPTS JOURNAL
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Cr. Cr. Dr.
19 Web Cantina 3,400 3,400
28 MyMusicClub.com 2,200 2,200
30 RapZone.com 1,750 1,750

Page 14
2006
Mar. 1 Rent Revenue 400 400

CASH RECEIPTS JOURNAL
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Cr. Cr. Dr.
Page 14
19 Web Cantina 3,400 3,400
28 MyMusicClub.com 2,200 2,200
30 RapZone.com 1,750 1,750

Accounts Receivable Subsidiary Ledger
Date Item P.R. Debit Credit Balance
Web Cantina

Mar. 1 Bal. 3,400
18 R35 2,650 6,050
2006
3,400 2,650
Posting the Cash Receipts Journal
2006
19
Mar. 1 Rent Revenue 400 400

CASH RECEIPTS JOURNAL
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Cr. Cr. Dr.
Page 14
19 Web Cantina 3,400 3,400
28 MyMusicClub.com 2,200 2,200
30 RapZone.com 1,750 1,750

Posting the Cash Receipts Journal
Accounts Receivable Subsidiary Ledger
Date Item P.R. Debit Credit Balance
Web Cantina

Mar. 1 Bal. 3,400
18 R35 2,650 6,050
2006
3,400 19 CR14 2,650
2006

The Cash Receipts Journal
Setelah semua transaksi di jurnal
dan diposting ke subsidiary
ledger, jumlahkan semua kolom
Dr dan Cr
The Cash Receipts Journal
Mar. 1 Rent Revenue 400 400
19 Web Cantina 3,400 3,400
28 MyMusicClub.com 2,200 2,200
30 RapZone.com 1,750 1,750
31 400 7,350 7,750

CASH RECEIPTS JOURNAL
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Cr. Cr. Dr.
Page 14
2006
The total Cash Dr. column
equals the total of the two
credit columns.
Mar. 1 Rent Revenue 400 400
19 Web Cantina 3,400 3,400
28 MyMusicClub.com 2,200 2,200
30 RapZone.com 1,750 1,750
31 400 7,350 7,750

CASH RECEIPTS JOURNAL
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Cr. Cr. Dr.
Page 14
Posting the Cash Receipts Journal
The three circled items are
posted to the general ledger.
Lets post Accounts Receivable.
2006
Account: Accounts Receivable No. 12
GENERAL LEDGER
Date Item P.R. Debit Credit Balance
Mar. 1 Bal 3,400
31 R35 9,600 13,000
2006
Mar. 1 Rent Revenue 400 400
19 Web Cantina 3,400 3,400
28 MyMusicClub.com 2,200 2,200
30 RapZone.com 1,750 1,750
31 400 7,350 7,750

CASH RECEIPTS JOURNAL
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Cr. Cr. Dr.
Page 14
Posting the Cash Receipts Journal
2006
Account: Accounts Receivable No. 12
GENERAL LEDGER
Date Item P.R. Debit Credit Balance
Mar. 1 Bal 3,400
31 R35 9,600 13,000
2006
7,350
5,650
31
CR14
Mar. 1 Rent Revenue 400 400
19 Web Cantina 3,400 3,400
28 MyMusicClub.com 2,200 2,200
30 RapZone.com 1,750 1,750
31 400 7,350 7,750

CASH RECEIPTS JOURNAL
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Cr. Cr. Dr.
Page 14
Posting the Cash Receipts Journal
2006
( ) (12)

Posting the Cash Receipts Journal
The $7,750 total in the Cash
Debit column is posted to
Cash in a similar manner.
Posting the Cash Receipts Journal
The $400 credit to Rent Revenue
could have been posted earlier, but
posting it at the same time as other
general ledger accounts is proper.
Posting the Cash Receipts Journal
A completely posted cash
receipts journal is shown in
the next slide.
Mar. 1 Rent Revenue 400 400
19 Web Cantina 3,400 3,400
28 MyMusicClub.com 2,200 2,200
30 RapZone.com 1,750 1,750
31 400 7,350 7,750

CASH RECEIPTS JOURNAL
Other Accounts
Post Accounts Receivable Cash
Date Account Credited Ref. Cr. Cr. Dr.
Page 14
Posted Cash Receipts Journal
42
( ) (12) (11)
2006

Accounts
Receivable
Control
Account
If the accounts receivable
account in the general ledger
only shows summary totals,
where are the individual
customer balances?
ACCOUNT Accounts Receivable No. 12
GENERAL LEDGER
Date Item P.R. Debit Credit Balance
Mar. 1 Bal 3,400
31 R35 9,600 13,000
7,350 5,650
31 CR14

Date Item P.R. Debit Credit Balance
RapZone.com
3/6 R35 1,750 1,750
3/30 CR14 1,750 --
Date Item P.R. Debit Credit Balance
Web Cantina
Date Item P.R. Debit Credit Balance
3/2 R35 2,200 2,200
3/27 R35 3,000 5,200
3/28 CR14 2,200 3,000
3/1 Bal. 3,400
3/18 R35 2,650 6,050
3/19 CR14 3,400 2,650

Accounts
Receivable
Subsidiary
Ledger
Accounts
Receivable
Control
Account
MyMusicClub.com
ACCOUNT Accounts Receivable No. 12
GENERAL LEDGER
Date Item P.R. Debit Credit Balance
Mar. 1 Bal 3,400
31 R35 9,600 13,000
7,350 5,650
31 CR14

The purchases journal
untuk mencatat pembelian
secara kredit
Cara merancang Jurnal
Pembelian
Mencatat Pembelian secara kredit
Jurnal ini untuk apa ?
Account Payable (K) Account yang didebit apa?
Tergantung apa yang dibeli
Sediakan satu kolom untuk
mencatat penambahan
Hutang
Sediakan kolom Supplies
Beli Supplies
Beli Aktiva Lain
Sediakan kolom Other
On March 3, 2003, NetSolutions
purchased supplies from Howard
Supplies, $600.
Journalizing in the Purchases Journal
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Mar. 3 Howard Supplies 600 600
2006
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
To keep the accounts payable
subsidiary ledger current, this entry
is posted on March 3.
Mar. 3 Howard Supplies 600 600
2006
Accounts Payable Subsidiary Ledger
Date Item P.R. Dr. Cr. Balance
Howard Supplies

Mar 3 600 600
2006
Posting the Purchases Journal
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Accounts Payable and Supplies will
be posted as totals.
Mar. 3 Howard Supplies 600 600
2006
Posting the Purchases Journal
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
On March 7, NetSolutions
purchased supplies from Donnelly
Supplies, $420.
Mar. 3 Howard Supplies 600 600
2006
7 Donnelly Supplies 420 420
Journalizing in the Purchases Journal
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Mar. 3 Howard Supplies 600 600
2006

7 Donnelly Supplies 420 420
Journalizing in the Purchases Journal
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Mar. 3 Howard Supplies 600 600
2006

On March 12, NetSolutions purchased
office equipment from Jewett Business
Systems, $2,800.
7 Donnelly Supplies 420 420
12 Jewett Bus. Sys. 2,800 Off. Equip. 2,800
Because there isnt a special column for
Office Equipment, this purchase was
recorded under Other Accounts Dr.
Journalizing in the Purchases Journal
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Mar. 3 Howard Supplies 600 600
2006
7 Donnelly Supplies 420 420
12 Jewett Bus. Sys. 2,800 Off. Equip. 2,800
Now, lets look at the rest of Marchs entries
(assume that all postings to the accounts payable
subsidiary ledger have been made).
19 Donnelly Supplies 1,450 1,450
27 Howard Supplies 960 960
Journalizing in the Purchases Journal
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Mar. 3 Howard Supplies 600 600
2006
7 Donnelly Supplies 420 420
12 Jewett Bus. Sys. 2,800 Off. Equip. 2,800
At the end of March, all columns are totaled
and equality of debits and credits is verified.
Totaling the Purchases Journal
19 Donnelly Supplies 1,450 1,450
27 Howard Supplies 960 960
31 6,230 3,430 2,800
$6,230 = $3,430 + $ 2,800
The next step is to post to the
general journal.
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Mar. 3 Howard Supplies 600 600
2006
7 Donnelly Supplies 420 420
12 Jewett Bus. Sys. 2,800 Off. Equip. 2,800
19 Donnelly Supplies 1,450 1,450
27 Howard Supplies 960 960
31 6,230 3,430 2,800
Posting the Purchases Journal
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Mar. 3 Howard Supplies 600 600
2006
7 Donnelly Supplies 420 420
12 Jewett Bus. Sys. 2,800 Off. Equip. 2,800
19 Donnelly Supplies 1,450 1,450
27 Howard Supplies 960 960
31 6,230 3,430 2,800
ACCOUNT Accounts Payable No. 21
GENERAL LEDGER
Date Item P.R. Debit Credit Balance
Mar. 1 Bal 1,230
6,230 7,460 31 P11
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Mar. 3 Howard Supplies 600 600
2003
7 Donnelly Supplies 420 420
12 Jewett Bus. Sys. 2,800 Off. Equip. 2,800
19 Donnelly Supplies 1,450 1,450
27 Howard Supplies 960 960
31 6,230 3,430 2,800
ACCOUNT Accounts Payable No. 21
GENERAL LEDGER
Date Item P.R. Debit Credit Balance
Mar. 1 Bal 1,230
6,230 7,460 31 P11
(21)
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Mar. 3 Howard Supplies 600 600
2003
7 Donnelly Supplies 420 420
12 Jewett Bus. Sys. 2,800 Off. Equip. 2,800
19 Donnelly Supplies 1,450 1,450
27 Howard Supplies 960 960
31 6,230 3,430 2,800
(21)
Supplies is posted as a total of $3,430
to general ledger account 21. Office
Equipment is posted individually.
(14)
18
PURCHASES JOURNAL
Accts. Other
Post Payable Supplies Accounts Post
Date Account Credited Ref. Cr. Dr. Dr. Ref. Amount
Page 11
Mar. 3 Howard Supplies 600 600
2006
7 Donnelly Supplies 420 420
12 Jewett Bus. Sys. 2,800 Off. Equip. 2,800
19 Donnelly Supplies 1,450 1,450
27 Howard Supplies 960 960
31 6,230 3,430 2,800
(21) (14)
18
( )
NetSolutions had only one entry in the
Other Accounts Dr. column. If there were
others, they would be posted individually.
Therefore, the total is not posted. A check
mark indicates that the total was not posted.
The Cash Payments
J ournal
Cara merancang Jurnal Pengeluaran Kas
Mencatat Pengeluaran Kas
Jurnal ini untuk apa ?
Kas berkurang (Kredit) Account yang didebit apa?
Tergantung untuk apa yang dibayar
Sediakan satu kolom untuk
mencatat pengeluaran Kas
Bayar hutang Sediakan kolom Account Payable
Bayar lain-lain
Sediakan kolom Other Account
CASH PAYMENTS JOURNAL
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Dr. Dr. Cr
PAGE 7
On March 2, NetSolutions paid
the rent for March by issuing
Check No. 150 for $1,600.
2006
Mar. 2 150 Rent Expense 1,600 1,600
CASH PAYMENTS JOURNAL
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Dr. Dr. Cr
PAGE 7
On March 15, issued Check No. 151 to
Grayco Supplies on account, $1,230.
2006
Mar. 2 150 Rent Expense 1,600 1,600
15 151 Grayco Supplies 1,230 1,230
CASH PAYMENTS JOURNAL
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Dr. Dr. Cr
PAGE 7
Lets post to the accounts payable
subsidiary ledger at this time to keep
the creditors account current.
2006
Mar. 2 150 Rent Expense 1,600 1,600
15 151 Grayco Supplies 1,230 1,230
Accounts Payable Subsidiary Ledger
Grayco Supplies
Mar. 3 Bal. 1,230

Date Item P.R. Dr. Cr. Balance
1,230 --- 15 CP7

CASH PAYMENTS JOURNAL
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Dr. Dr. Cr
PAGE 7
On March 21, issued Check No.
152 as payment on account to
Jewett Business Systems, $2,800.
2006
Mar. 2 150 Rent Expense 1,600 1,600
15 151 Grayco Supplies 1,230 1,230
21 152 Jewett Business Sys. 2,800 2,800


CASH PAYMENTS JOURNAL
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Dr. Dr. Cr
PAGE 7
On March 22, issued Check No.
153 as payment on account to
Donnelly Supplies, $420.
2006
Mar. 2 150 Rent Expense 1,600 1,600
15 151 Grayco Supplies 1,230 1,230
21 152 Jewett Business Sys. 2,800 2,800
22 153 Donnelly Supplies. 420 420


CASH PAYMENTS JOURNAL
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Dr. Dr. Cr
PAGE 7
On March 30, issued Check No. 154 as
payment for utility bill, $1,050.
2006
Mar. 2 150 Rent Expense 1,600 1,600
15 151 Grayco Supplies 1,230 1,230
21 152 Jewett Business Sys. 2,800 2,800
22 153 Donnelly Supplies. 420 420
30 154 Utilities Expense 1,050 1,050



CASH PAYMENTS JOURNAL
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Dr. Dr. Cr
PAGE 7
On March 31, issued Check
No. 155 on account to Howard
Supplies, $600
2006
Mar. 2 150 Rent Expense 1,600 1,600
15 151 Grayco Supplies 1,230 1,230
21 152 Jewett Business Sys. 2,800 2,800
22 153 Donnelly Supplies. 420 420
30 154 Utilities Expense 1,050 1,050
31 155 Howard Supplies 600 600



CASH PAYMENTS JOURNAL
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Dr. Dr. Cr
PAGE 7
The journal is ruled, summed, and
verified for equality of debits and
the Cash Cr. column.
2006
Mar. 2 150 Rent Expense 1,600 1,600
15 151 Grayco Supplies 1,230 1,230
21 152 Jewett Business Sys. 2,800 2,800
22 153 Donnelly Supplies. 420 420
30 154 Utilities Expense 1,050 1,050
31 155 Howard Supplies 600 600
31 2,650 5,050 7,700




Individual items in the Other Accounts Dr.
column are posted. Then the totals for Accounts
Payable Dr. and Cash Cr. are posted.
CASH PAYMENTS JOURNAL
Other Accounts
Ck. Post Accounts Payable Cash
Date No. Account Debited Ref. Dr. Dr. Cr
PAGE 7
2006
Mar. 2 150 Rent Expense 1,600 1,600
15 151 Grayco Supplies 1,230 1,230
21 152 Jewett Business Sys. 2,800 2,800
22 153 Donnelly Supplies. 420 420
30 154 Utilities Expense 1,050 1,050
31 155 Howard Supplies 600 600
31 2,650 5,050 7,700
(21) (11)
52
54




( )

Accounts Payable
Accounts Payable
Control
Donnelly Supplies
Date Item P.R. Debit Credit Balance
Grayco Supplies
Date Item P.R. Debit Credit Balance
Howard Supplies
Date Item P.R. Debit Credit Balance
Mar 2 P11 420 420
19 P11 1,450 1,870
22 CP7 420 1,450
Accounts
Payable
Subsidiary
Ledger
Accounts Payable
(Controlling)
ACCOUNT Accounts Payable No. 12
GENERAL LEDGER
Date Item P.R. Debit Credit Balance
Mar. 1 Bal 1,230
31 P11 6,230 7,460
31 CP7 5,050 2,410
Mar 1 Bal. 1,230
15 CP7 1,230 0 -
-

Mar 3 P11 600 600
27 P11 960 1,560
31 CP7 600 960
Jewett Business
Systems also has
a zero balance, so
that account was
omitted for space
reasons.
Advantages of a Computerized
Accounting System Over a
Manual Accounting System
1. Computerized systems simplify the record-
keeping process.
2. Computerized systems are generally more
accurate.
3. Computerized systems provide management
current account balance information to
support decision making.
The End
Chapter 5