Global Projects Organisation

.
Information Management and
Maturity Management
An Owner-Operators viewpoint
David Hodgson Mar 2011
GPO
Agenda
Setting the scene
BPs Global projects Organisation
Information management in BPs GPO
Benefits & War stories
Maturity Management
BP and Planning Planet

Objectives
To explain the background and our journey
To outline why MM is so important to us
To discuss ways of achieving success on projects

GPO
What is Maturity Management?
It is assigning a level of maturity to every component of a Project.
Component = uniquely identified piece of equipment, pipe, cable, instrument,
etc.
Maturity level reflects the progression of an item from initial identification
through procurement, construction, commissioning and eventually, handover
for operational use.
There are rules and standards for maturity.

The technique has a long history:
Based upon common practice in document and 3d model management
First proven in 1996, gradual development since then
The technique has proven benefits
The technique has significant future potential
GPO
Context:
The Prize of Good Information Management
Delivery of Technical Integrity
Information is accurate
You know where everything is
In the Central Information Store!
You know the status of everything
Especially Data (tags) and Documents
Improve productivity
Less wasted time trying to find stuff
Use the information to determine progress
Input to progress calculation
Basis for KPIs
Use the information to make project decisions
Manage by exception, focus upon issues
Drive Information Handover
linked to equipment handover


GPO
Success Story 1: ETAP, 1996
A large and complex BP North Sea development, ca. 1994 1998
Prototyped many new Project Management techniques and tools
Broke new ground in Information Management
Techniques evolved from 3d model management and document
management

Information Management was proven
Delivery of isometrics and other documents
Service supports production
Management of cables
Supplier documents

15 years on



GPO
Documents Data
Context: Information Management in GPO
Information Centred Working
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HV D DUCTING (HVAC & VENTILATION) X X X X X X X X X X X X X X X X X X X X X X X X N N Y N N N N N N N N N N S N N N N N
HV GA HVAC - AIR HANDLING UNIT X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N Y N N N N N N Y N N S N N N N N
HV GB COOLING & REFRIGERATION UNITS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N Y N N N N N N Y N N S N N N N N
HV GC FILTERS & FILTER COALESCERS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N N N N N N N N Y N N S N N N N N
HV GD BOILERS & HEATERS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N Y N N N N N N Y N N S N N N N N
HV GE DAMPERS CONTROLLED BY - FIRE AND GAS SYSTEM X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N N N N N N N N Y N N S N N N N N
HV GF TERMINAL UNITS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N N N N N N N N Y N N S N N N N N
HV GG SOUND ATTENUATOR X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N N N N N N N N Y N N S N N N N N
HV GH HUMIDIFIERS & DEHUMIDIFIERS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N Y S N N N N N Y N N S N N N N N
HV GI AIR CONDITIONERS (SELF CONTAINED / PACKAGED UNITS) X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N Y S N N N N N Y N N S N N N N N
HV GJ HEATING & COOLING COILS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N S N N N N N N Y N N S N N N N N
HV GK FANS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N Y N N N N N N Y N N S N N N N N
HV GM SECONDARY DAMPERS (INC SHUTDOWN & CONTROL) X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N N S N N N N N Y N N S N N N N N
HV GN DX COOLING COILS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N S N N N N N N Y N N S N N N N N
HV GQ HVAC - WEATHER LOUVER X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N N N N N N N N Y N N S N N N N N
HV GR TRAPS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N N N N N N N N Y N N S N N N N N
HV GS BALANCING DAMPER X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N N N N N N N N Y N N S N N N N N
HV GT FAN COIL UNIT X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N S N N N N N N Y N N S N N N N N
HV GU GRILLES & DIFFUSERS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N N N N N N N N Y N N S N N N N N
HV GV MEASURING STATIONS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N N S N N N N N Y N N S N N N N N
HV GW DOMESTIC WATER HEATER (CALORIFIER) X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N Y N N N N N N Y N N S N N N N N
HV GX MISCELLANEOUS HVAC EQUIPMENT X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N S S N N N N N Y N N S N N N N N
HV GY UNIT HEATERS X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N S S N N N N N Y N N S N N N N N
HV GZ HVAC - EQUIPMENT PACKAGES X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X N N N S S N N N N N Y N N S N N N N N
Document management Data management Models management
Decision making
Per project:
100,000 docs x 3 revisions
Per project:
50,000 tags x 40 attributes
Per project:
1 TB
Examples:
Instrument Index
Basis of Design
P&ID
Examples:
Operating Pressure
Weight
Doc xref
Examples:
PDMS
GIS
SP Instruments (Intools)
Central Information Store (CIS) is key to success
GPO
Context: Central Information Store:
Endured Trusted - Accepted
Endured: Information is an afterthought
Accepted: I can see how this might help
Trusted: This approach will save time and cost!
Golden Rule 1
If its not in the central
store,
then it does not exist
Golden Rule 2
Once its in the CIS,
then we
need to know the status
GPO
Maturity Management direct benefits
Enables informed decision making
Sound basis for progress measurement
At individual item level (focus effort on problem areas)
Eg Piping Line, pipe support
At group level, eg:
By Document (eg P&ID)
By Purchase Order (eg valves)
By Commissioning Subsystems
Using associations, eg:
Lines connected to Nozzles
Wall Penetrations
Driving Information Handover
Project comparisons
Change Management


GPO
object identified
preliminary design complete
interim design complete - AFE

supplier data approved engineering design further detailed

design data complete ready to handover to completions


engineering queries closed out. As built. Data in CTDB. Ready to be handed
over to operations

0
1
2
3 design good to share AFD/AFP equivalent
4
5 supplier data approved AFC equivalent
6
7 commissioning complete equipment handed over to operations
8

9 hand over to operations complete (Ops take ownership)
Maturity Management Report Stages
GPO
Success story 3
2003: ACG 1 Central Azeri piping bulks procurement
Situation
Problem
Traditionally strong pressure to place orders for piping bulks and fittings early to secure delivery in time
for construction.
We have relied upon estimated MTOs from preliminary P&IDs, line shoots, volumetric estimation.
Solution
Result
Has often led to over / under material requisitions.
Over = materials wasteage (unfavourable sell back deals),
Under = delays due to delivery times or cost of accelerating delivery to match schedule.
Application of MM to decision making in process and piping design and applying MM based rules to
piping MTO process lead to considerably improved MTO accuracy, fewer top-ups, accelerated delivery
payments etc. Approximately 10-12% savings in material costs.
Applied Maturity Management = recording the status of individual tagged items (pipes, valves, equipment
etc) from initial design through to asbuilt delivery. Used the MM status of the piping to inform the
decision making for piping bulks procurement.
GPO
Success story 4
2005: Cloning of West Azeri from East Azeri design
Situation
Problem
10% differences in process. Utilities identical.
6 months apart in schedule (EA ahead)
Ops requirement: we want the same design
Design KPIs at the time 30-40 manhours per tonne
Result
Dont design the identical items twice
Engineer the differences to fit
Copy the design at component level, when it is mature enough
EA design KPI was 30 manhours per tonne. WA design KPI was 14 manhours per tonne.
Net saving (design costs only) = 24 million.
Also major construction cost savings, and ops satisfaction.
Solution
Common components: develop EA components to RS 5
Copy every night
Develop the differences to fit

GPO
12
Planning Planet Corporate Partnership
Seen as a mutually beneficial relationship which gives BP employees access to an online knowledge base of over 7,000
oil and gas professionals with 20,000+ years experience.
Opportunity to engage with and shape an Industry wide accreditation programme which will enable us to:
Asses our current team to understand strengths weaknesses and reassess for continual improvement
Assure quality of future employees Our preference will be for new hires to have Guild Accreditation
Compare skills to regional, industry benchmarks / trends and compare with standards of professional bodies
PMI, IPMA APM ACE
Gain ideas and practices within industrial / regional specialisms
Engage with special interest groups, network and share ideas on best practice and knowledge
GPO
The end