[Yarmouk University- IT Collage

Training] presents:

Microsoft Office
Access 2003 Training
Part 1: Introduction

Presented By: Bayan Ghozlan

Supervised By: Dr.Qasem Radaideh
Dr.Belal Abu Al-Huda

Access Tutorial - Bayan Ghozlan

Introduction
• Access is a DBMS
• Access file contains multiple access
objects like (Tables, Queries, forms,
reports, macros..).
• Access file size :1GB.
-No limit with binding tables with external DB tables,
property that exist in access.

Access Tutorial - Bayan Ghozlan

Basic Knowledge
• Field : A single characteristic or attribute of a
person, place, object, event, or idea.
• Record: A set of related field values.
• Table : A collection of records that identify a
category of data, such as Customers, Orders, or
Inventory.

Access Tutorial - Bayan Ghozlan

Access Tutorial - Bayan Ghozlan
Primary key
• Primary keys uniquely identify each record in
your table.
• It can be made up of one or more fields.

Why Important?
1. This speeds up data retrieval and sorting.
2. Records in a form or Datasheet are displayed in
primary key order.
3. Duplicate records are not allowed. Therefore all records
are unique.

Access Tutorial - Bayan Ghozlan

 Click a row selector for the field you
want to use as the primary key, and
then click the Primary Key button
on the toolbar.

After clicking the Primary Key

button, a key symbol appears in
the row selector to indicate the
key field.

Access Tutorial - Bayan Ghozlan

Access Tutorial - Bayan Ghozlan
Exploring the Microsoft Access Window

Access Tutorial - Bayan Ghozlan

Create a new database
• You can create a new database by using a
- Database Wizard
- Creating a new, blank database.
• When you create a new database, you will
need to create all the tables, queries,
forms, and reports for the database.
– This is the most flexible approach, since you
will create all objects yourself

Access Tutorial - Bayan Ghozlan

Create a database without using
the Database Wizard

– Start Access
– Click Blank Database in the task pane
– In the dialog box, navigate to the location
where you will save your database
– Enter the name of the database in the File
name text box
– Click the Create button

Access Tutorial - Bayan Ghozlan

Access Tutorial - Bayan Ghozlan
 View
esign
By D

Us
ing
W
iza
rd

By
En
te
rin
g
Da
ta

Access Tutorial - Bayan Ghozlan

First View: Design View window

Access Tutorial - Bayan Ghozlan

Field Data type- Design View
• A field must have a specific data type
format.

Access Tutorial - Bayan Ghozlan

Access Tutorial - Bayan Ghozlan
Access Tutorial - Bayan Ghozlan
Access Tutorial - Bayan Ghozlan
Access Tutorial - Bayan Ghozlan
Each field has a range of field properties
associated with it. For instance the

Access Tutorial - Bayan Ghozlan

Changing field properties
in Design View

Access Tutorial - Bayan Ghozlan

Second View: Datasheet View

Access Tutorial - Bayan Ghozlan

Renaming Fields

Access Tutorial - Bayan Ghozlan

Adding new Column in Between

Access Tutorial - Bayan Ghozlan

Entering Table Data

Access Tutorial - Bayan Ghozlan

Moving Record

Access Tutorial - Bayan Ghozlan

Deleting Record

Access Tutorial - Bayan Ghozlan

Navigation… Using Menus (1)

Access Tutorial - Bayan Ghozlan

 Navigation… Using Bar (2)

Pervious Next Rec. Last Rec.

Rec.

New Rec.
First Rec.

Access Tutorial - Bayan Ghozlan

Saving The Table In Datasheet view

Access Tutorial - Bayan Ghozlan

Switch Between Views

There are two views for tables, forms and reports.

• The Design View: This view is used to design the table,

form or report
• The Datasheet View: This is used by the person
entering data into a database.

Click on the View icon on the toolbar.

Access Tutorial - Bayan Ghozlan

Creating Tables By Wizard

Access Tutorial - Bayan Ghozlan

Predefined Tables
Two Kinds of
Predefined
Tables and
Fields (Business
or Personal)

Access Tutorial - Bayan Ghozlan

Adding Desired Fields and Rename
them

Access Tutorial - Bayan Ghozlan

Naming The Table and Set Primary Key

Automatic
setting For
Primary Key

Let me
set it
Manually

Access Tutorial - Bayan Ghozlan

Specifying Table Relationships
Deciding the relationship
nature of the newly created
table with other tables that
are exists before in the DB.

With which table you want

your newly table to relate
with?

Access Tutorial - Bayan Ghozlan

 What is the relationship
nature?

Access Tutorial - Bayan Ghozlan

After Creating..
• Modifying table with Design
View

• Entering Data Directly

• Entering Data using ready

forms created for me with
simple interface.

Access Tutorial - Bayan Ghozlan

Thank You

Follow..
Queries and Forms

Access Tutorial - Bayan Ghozlan