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ORGANIZATIONAL
STRUCTURE
STRUCTURE and
and
DESIGN
DESIGN
ORGANIZATION :
SYSTEM
Organization should be viewed as a
system.
A System is a Set of
Interacting Elements
that
Acquire INPUTS from the Envnt.
TRANSFORM them and
DISCHARGES OUTPUTS to
the External Environment.
ORGANIZATION :
SYSTEM
• INPUTS:
Employees,
Raw Materials & other
Physical Resources
Information and Financial Resources
• TRANSFORMATION PROCESS:
It CHANGES these Inputs into sthg.
of VALUE that can be EXPORTED
back to the ENVIRONMENT
ORGANIZATION :
SYSTEM
• OUTPUT:
Specific Products or Services
Employee Satisfaction
Pollution and
Other By-products
ORGANIZATION:
CLOSED SYSTEM
It would not Depend on its Environment,
Autonomous, Enclosed, and
Sealed off from OUTSIDE world.
• BOUNDARY SUBSYTEM:
Responsible for Exchanges with the
External Environment e.g.,
Purchasing or Marketing Products
• MAINTENANCE:
Maintains Smooth Operations and
Upkeep of the organization’s
Physical and Human Elements
ORGANIZATION:
SUBSYSTEMS
• ADAPTIVE SUBSYSTEM:
It is Responsible for
Organizational Change
and Adaptation
• MANAGEMENT SUBSYSTEM:
It is Responsible for Coordinating
and Directing the
Other Subsystems of the
organization.
ORGANIZATIONAL
CONFIGURATION
• Various PARTS of the organization are
Designed to Perform the
Key Subsystem Functions.
• Every Organization has FIVE PARTS
(according to Henry Mintzberg)
1. TECHNICAL CORE
2. TECHNICAL SUPPORT
3. ADMINISTRATIVE SUPPORT
4. TOP MANAGEMENT
5. MIDDLE MANAGEMENT
ORGANIZATIONAL
CONFIGURATION
• 1. TECHNICAL CORE:
Produces the products and
services outputs of the organization
• 2. TECHNICAL SUPPORT:
- Helps the organization to adapt to
Environment.
- Scanning of the Environment for
Problems, Opportunities,
Technological Development
ORGANIZATIONAL
CONFIGURATION
• 3.ADMINISTRATIVE SUPPORT
-Smooth Operations and
Upkeep of the Organization
including its
Physical and Human Elements
that is,
HR Activities- Recruiting and
Hiring, Compensation, T & D,
Maintenance Activities-
Cleaning, Repair of Machines
ORGANIZATIONAL
CONFIGURATION
• MANAGEMENT
4. TOP MANAGEMENT:
It provides Direction, Strategy,
Goals, and Policies for the Entire
organization.
5. MIDDLE MANAGEMENT
It is Responsible for Implementation
and Coordination at the
Departmental Level
-Mediating bt. Top Management and
the Technical Core
ORGANIZATIONAL
STRUCTURE
• ORGANIZING
The Process of Creating an
Organization’s Structure
• ORGANIZATIONAL STRUCTURE
How Job Tasks are Formally
Divided, Grouped, and Coordinated
• ORGANIZATIONAL DESIGN
It is concerned with the
Developing or Changing the Organizational
Structure-A process that involves decisions
about Six Key Elements;
Key Design Questions for Designing the proper
Organizational Structure
• 1. To what degree are Activities are
Subdivided into Separate Jobs?
• 2. On what basis will Jobs be Grouped
Together?
• 3. To Whom do Individuals and Groups
Report?
. 4. How many Individuals can a Manager
Efficiently and Effectively Direct?
5. Where does Decision Making Authority Lie?
6. To What Degree there will be
Rules and Regulations to Direct
Employees and Managers?
ORGANIZATIONAL STRUCTURE
Organizational Design
Six key Elements
1. Work Specialization
-Division of Labor
-The Degree to which Tasks/
Activities in an organization are
divided into Separate Jobs.
-A Job is broken down in Steps and
each Step is done by a different
person
1. Work Specialization
• Human Diseconomies from Specialization
came to be known as
BOREDOM,
FATIGUE,
STRESS,
LOW PRODUCTIVITY,
POOR QUALITY,
INCREASED ABSENTEEISM and
HIGH TURNOVER
2. DEPARTMENTALIZATION
• a. FUNCTIONAL:
Groups Jobs by Functions
Performed.
• It is the most popular
way to GROUP ACTIVITIES
2. DEPARTMENTALIZATION-
FUNCTIONAL:
• …Can be Used in ALL types of
Organizations, Only the Functions
Change to Reflect the Organization’s
Activities
• It puts together Efficiencies due to
similar
ORGANIZATIONAL STRUCTURE
Organizational Design
b. PRUDUCT Departmentalization:
Groups Jobs by the Type of Product or Product Line.
• The major Advantage is the Increased
ACOUNTABILITY for
product PERFORMANCE
• Each Major Product Area is Placed under the
Authority of a Manager
for Everything regarding that
Product
ORGANIZATIONAL STRUCTURE
Organizational Design
c. PROCESS
• Groups jobs on the basis of Product Flow
• Each Dept. is Specializes in ONE
SPECIFIC PHASE of PRODUCTION
• It can also be Used for processing
CUSTOMERS as well as products
ORGANIZATIONAL STRUCTURE
Organizational Design
d. GEOGRAPHICAL …
• Groups jobs on the basis of Territory
or Geography
e. CUSTOMER
• Groups jobs on the basis of Common
Customers
• Microsoft- organized around Four
Customer Markets;
Consumers, Businesses, Large
Corporations, Software Developers
ORGANIZATIONAL STRUCTURE
Organizational Design
3. CHAIN OF COMMAND
It is the Continuous Line of Authority that
extends from upper organizational level to lower
levels
and CLARIFIES Who Reports to Whom.
4. SPAN OF CONTROL
6.DECENTERLIZATION
The degree to which Lower level
employees provide input or actually
make decision
Two models of Organizational
Design 1. MECHANISTIC
• This organization has Rigid,
and
Tightly Controlled Structure and
Characterized by:
High Specialization
Rigid Departmentalization
Narrow Span of Control
High Formalization and
Little Participation in decision
making by the lower-level
employees
ORGANIZATIONAL STRUCTURE
Organizational Design
2. ORGANIC ORGANIZATION
1. Organization’s Strategy
2. Size
3. Technology
4. Degree of
Environmental
Uncertainty
ORGANIZATIONAL STRUCTURE
Organizational Design
1. STRATEGY and STRUCTURE:
-Structure should Follow Strategy
-It must facilitates the Achievement of
Organizational Goals
-Current Strategy Framework; Focus on three
Dimensions:
A.INNOVATORS
Organization’s Pursuit of Meaningful and
Unique Innovations.
-they Need Flexibility – Organic Stcr.
ORGANIZATIONAL STRUCTURE
Organizational Design
2. COST MINIMIZATION:
Pursuit of tightly Controlled Costs
- they Seek the
Efficiency,
Stability
and Tight Control: MECHANISTIC
3. IMMITATION:
Minimizing the Risk and Maximizing the Profit by
Copying the Market Leader
-They use the characteristics of both the
Structures
Mechanistic; Tight Control, Low Costs
Organic ; to Mimic the Industry’s
Innovative Directions
ORGANIZATIONAL STRUCTURE
Organizational Design
2. SIZE AND STRUCTURE
-Large Organizations….Mechanistic
--the Relationship is not Linear
Organizational Design
4. ENVIRONMENTAL UNCERTAINTY
and STRUCTURE
Organizational Design
1. SIMPLE STRUCTURE:
A. Low Departmentalization
b. Wide Span of Control
c. Authority Centralized in a Single
person
d. Little Formalization
ORGANIZATIONAL STRUCTURE
TRADITIONAL ORGANIZATIONAL
DESIGNS
2. BUREAUCRACY