FREIGHT FORWARDING

Harish Singh

SEA IMPORT
FREIGHT FORWARDING AND LOGISTICS SERVICES
ANY ACTIVITY RELATING TO-
The carriage performed by single mode or multimodal transport.
Consolidation
Storage
Handling
Packing and distribution of goods
Declaring the goods for official purpose
Procuring the insurance of goods and collecting
payment or documents relating to the goods.
These services can be tailored to meet flexible application of
of the services provided
FREIGHT FORWARDING For the Organization
FREIGHT FORWARDER

A freight forwarder is an agent who acts on behalf of importers,
exporters or other companies or person to organize the safe,
efficient and cost effective transportation of goods

MODES OF FORWARDING
Sea Freight
Air Freight
Rail Freight
Road Freight
FREIGHT FORWARDING For the Organization
FREIGHT FORWARDING- SEA IMPORT

MAIN CARRIER: Shipping Lines
NVOCC
CO-LOADER

FCL CARGO
LCL CARGO
TYPES AND SIZE OF CONTAINER (Regular Used)
GP/DC HC/HQ REEFER OT FLATE RACK SIDE OPEN
20/40 40 20/40 20/40 20/40
FREIGHT FORWARDING For the Organization
KEY ENTITIES IN SEA IMPORT






ORIGIN COUNTRY
Manufacturer/ Shipper
Freight Forwarding agent in
origin country
Shipping Lines/Carriers
Co-Loaders/ Consolidators






FINAL DESTINATION COUNTRY
Importer/ Consignee
Freight Forwarding agent in
importing country
Shipping Lines/ Carriers
Co-Loaders/ Consolidators


FREIGHT FORWARDING For the Organization
INTERNATIONAL COMMERCIAL TERMS- 2010 (INCO TERMS)






EX-WORKS
FREE CARRIER (FCA)
FREE ALONGSIDE SHIP(FAS)
FREE ON BOARD(FOB)
COST AND FREIGHT (CFR)
COST INSURANCE FREIGHGT (CIF)
CARRIAGE PAID TO (CPT)
CARRIAGE & INSURANCE PAID TO
(CIP)
DELIVERY AT TERMINAL (DAT)
DELIVERY AT PLACE (DAP)
DELIVERY DUTY PAID (DDP)





INCO TERMS MAINLY USED IN SHIPPING
EX- WORKS
FCA
FAS
FOB
DAT


BILL OF LADING

A bill of lading is a document issued by carrier acknowledge that
specified goods have been received on board as cargo for
conveyance to a named place for delivery to the consignee who is
usually identified

MBL
HBL
LEGAL FUNCTION OF BILL OF LADING
Evidence of receipt of cargo
Evidence of a contract of carriage
Document of title to cargo
TERMS OF BILL OF LADING

Original Bill of Lading
Order Bill of Lading
Bearer Bill of Lading
Combined Transport Bill of Lading
Direct Bill of lading
Express Bill of Lading
Switch Bill of Lading
Telex Release
Sea Way Bill
Surrender at Port of Loading
IMPORT PROCEDURE

















ENQUIRY
RATES
REVISED
QOUTE
FREIGHT APPROVAL FROM
HOD
QUOTE APPROVAL BY
CUSTOMER
QUOTE TO
CUSTOMER
PRE ALERT
IMPORT PROCEDURE


















PREPARING CAN /
WORKSHEET
&
HANDING OVER DOCUMENTS
TO CLEARANCE TEAM


SUBMIT DOCUMENTS TO
ACCOUNT DEPT

ARRANGE
LINER D/O
MANIFESTATION
FILING
CAN
PAYMENT
REQUEST
SEA IMPORT FREIGHT FORWARDING PROCEDURE




1- INQUIRY
CUSTOMER
MARKETING TEAM / INTERNAL STAFF
AGENT

OBTAIN FOLOWING DETAILS
Country of Origin
POL / POD
Commodity
Weight and Dimension
Terms of Shipment
Pick Up Address
SEA IMPORT FREIGHT FORWARDING PROCEDURE



2- RATES

FOB
Check ocean freight rates from local liner/ oversea agent for FCL cargo
Co-Loader for LCL cargo
EX-WORKS
Pick up charges
Documentation & export formalities
Issue of Bill of Lading
ISPS / Seal Fee
Fumigation Charges

VALIDITY OF RATES
DETENTION FREE DAYS AT POD

SEA IMPORT FREIGHT FORWARDING PROCEDURE



3- PREPARE AND SUBMIT QUOTE TO CUSTOMER















Description of
shipment
Ocean Freight +
BAF/ CAF/ CIC
Per/Container
(FCL)
Per/ CBM
(LCL)
Ex-Works Charges Origin Charges including pick up
charges
CC Fee O/F + Ex Works
Destination
Charges
THC/IHC/ Manifestation charges
Liner D/O Charges
LOLO/ Survey Charges
Sindhu Documentation Charges
THC/IHC
Manifestation Charges
LCL Charges
TSA Charges
Sindhu Documentation Charges

Services Tax 12.36% Applicable on CC Fee &
Destination Charges
GRI/PSS At Actual if Applicable
Validity of Rates/
Terms and conditions
SEA IMPORT FREIGHT FORWARDING PROCEDURE



4- FREIGHT APPROVAL FROM HOD
Purpose of freight approval is to compare the rates obtained and
choose the best liner/ agent based on rate, service and other
requirement of customer
Buying
1
ST
Option
Buying
2
nd
Option

Buying
3rd
Option

Selling Rates


X Y Z Best Rate
Y
SEA IMPORT FREIGHT FORWARDING PROCEDURE



5- APPROVAL FROM CUSTOMER




FCL SHIPMENT

Inform supplier detail to agent
Get contract number from liner
Inform contract number to agent
Inform agent to check sailing
schedule
Update cargo readiness and
tentative sailing schedule to
customer
Get booking confirmation from
agent and update customer
Follow up with agent for pick up
Follow up to make sure container
gated in before cut-off date
Confirm container on board and
update customer
LCL SHIPMENT

Inform supplier detail to agent
Inform co-loaders origin counter part
to our agent
Inform our agent details to local co-
loader
Inform agent to check sailing schedule
Update cargo readiness and tentative
sailing schedule to customer
Get booking confirmation from agent
Send booking confirmation to
customer
Follow up with agent for pick up
Follow up to make sure goods
delivered before cut-off date
Confirm on board and update
customer


SEA IMPORT FREIGHT FORWARDING PROCEDURE



6- PRE- ALERT
Follow up with agent for pre alert documents one day before vessel
sailing

Pre-Alert Documents
Master Bill of Lading
House Bill of Lading
Invoice
Packing List
Agent Debit Note
SEA IMPORT FREIGHT FORWARDING PROCEDURE



7- CHECKING PRE- ALERT









MBL
Shipper Agent
Consignee- Forwarder
POL/ POD as per consignee
request
No of Pallets, Gross weight, CBM
Commodity
Terms of shipment
Container & Seal Number (FCL)
Free Days at Destination port
On Board Date
HBL
Shipper Actual seller
Consignee- Final Buyer
POL/ POD as per consignee
request
No of Pallets, Gross weight, CBM
Commodity
Term of shipment
Container & Seal Number (FCL)
Free Days at Destination port
On Board Date
Agent Note should be as per
agreed quote



SEA IMPORT FREIGHT FORWARDING PROCEDURE



8- MANIFESTATION
Forward Documents to Shipping Line/ Co- Loader for Import Manifestation

FCL Shipment-
MBL
HBL
LCL Shipment-
MBL
HBL
Invoice/ Packing List

(Documents have to be sent for manifestation 5 days prior to arrival of
vessel at POD)
SEA IMPORT FREIGHT FORWARDING PROCEDURE



9- WORK SHEET
Work sheet is used for internal purpose, to analyse the expense and
profit of the shipment.

10- SEA CARGO ARRIVAL NOTICE CUM INVOICE (CAN)

To inform the consignee full expense of the shipment to arrange
payment
Used to prepare checklist for custom clearance purpose
Provide CAN/MBL/HBL/Invoice/ Packing list/ Freight Certificate to
clearance team.
SEA IMPORT FREIGHT FORWARDING PROCEDURE



11- ACCOUNTS
Hand over the following documents to accounts for arranging liner
and agent payment
CAN
MBL/HBL
Agent Debit Note
Liner Debit Note
Quotation
Work Sheet

12- IMPORT GENARAL MANIFEST
IGM Details has to be obtained from icegate by entering HBL number
Same has to be forwarded to clearance team for filing the checklist
SEA IMPORT FREIGHT FORWARDING PROCEDURE



13- DELIVERY ORDER
Once shipment has arrived at POD arrange DO from liner
Release DO to Customer

14- FOLLOW UP WITH CONSIGNEE FOR CAN PAYMENT

15- BOND (Only For FCL Shipment)
If container is going to customer factory, factory de-stuffing BOND and
security deposit has to be arranged by consignee.

16- FOLLOW UP WITH CUSTOMER FOR FUTURE SHIPMENTS.
YOU THANK