Four Fold-Function of a Higher

Educational Institution
Instruction Defined
Instruction a systematic process of imparting
knowledge from one person to another in order
to develop and enhance the learners capacity
and capability in life. It involves gaining attention,
informing learners of objectives, stimulating
recall of prior learning, presenting the stimulus,
providing learning guidance, eliciting
performance, providing feedback, assessing
performance and enhancing retention and
transfer (Gagn, Robert M., Nine Events of
Instruction)
Research Defined
Research - A creative inquiry on a particular
subject undertaken on a systematic basis with
the end of finding and reporting new
information that will increase the stock of
knowledge on man, culture and society that
will establish or confirm facts, affirm results of
previous work, solve new or existing problems
and support or develop new theories.


EXTENSION DEFINED
Extension - The word Extension is derived from
the Latin roots ex meaning Out ' and ' tensio
meaning stretching. Stretching out is the
meaning of Extension. It is a demand driven out
of school education and other services of the
academe in the communities utilizing expertise
on instruction, applying research outputs and
providing needed goods and professional services
to communities in dire need. It utilize social
mobilization as a tool to effectively reach out.

PRODUCTION/ECONOMIC or
BUSINESS ENTERPRISE
Production in the academe is in line with the
mandate for SUCs to engage on economic
enterprise/income generating projects to earn
funds to augment the funds coming from the
national budget. This include the production
of books, modules and similar goods including
the conduct of professional services for a fee
to clients.
Extension Program Framework
Internal
Resources
Capacity and
Capability
Community
Needs
Philosophy, University and College
Vision, Mission and Objectives
Extension Program
Drivers
Policies
Funding Support
Process
Systems,
Processes and
Procedures
Actors
Experts
Professors
Partners
Extension Program Work Flow
Research
Extension Supply and Demand Assessment/Research
Planning
Extension Project Planning and Capability Building
Execution
Extension Project Execution
D, M&E
Extension Project Documentation, Monitoring and Evaluation
Conclusion
Extension Project Termination or Hand-over
Research

Extension Supply and Demand
Assessment/Research
University/College Resource Inventory
University Policy and College Extension Guidelines
Structure and Staff Support
Expertise/Technology
Resource Persons, and Volunteers
Research, and Management Tools , Materials and Goods
Funding, Partners, Sponsors
Time
Community Needs Assessment
Target Community Mapping
Rapid Assessment on the needs of target communities
Short listing of relevant needs that the College has the
capacity and capability to address
Supply and Demand Matching
Short listing of feasible extension project for qualified
communities
Drafting of concept papers and project proposals
Expected Output
1. Capacity and Capability Matrix of the College
2. Extension and Community Services Packages
3. Research/Rapid Assessment Report
4. List of Target Communities
5. Concept papers/Project Proposals
6. Modules and IEC Brochures


Planning

Extension Planning and Capability Building
Planning for the Conduct of Extension Programs
Organizing/production of needed technology, tools,
materials or goods
Short listing of resource persons and volunteers
Preparation and issuance of appropriate directives as
per university policy and college guidelines
Mobilization/access of funding and resources for the
projects
Preparation of the project management tools with the
M & E components
Coordination with appropriate offices and officials in
the University
Capability Building for Resource Persons and
Volunteers
Itemization of the Terms of Reference (TOR) in the
conduct of Extension Projects among participants
Code of Conduct / Protocols in the conduct of Extension
Projects
Technology, Tools and Material
Utilization/Manipulation
Expected Output
1. Travel orders etc.
2. Budget for the Extension Project
3. GANTT Chart
4. TOR and Code of Conduct/Protocol
5. Check-list of needed resources


Execution

Extension Project Execution
Initial interface with the significant personalities in the
target communities for the initial coordination on the
conduct of the project
Preparation and sending of communication with the
project proposal/concept paper of the project
Project proposal presentation and orientation for the
officials/significant personalities of target communities
Drafting and approval of the Memorandum of
Understanding and/or Memorandum of Agreement
Orientation for the partners and social mobilization
for the project stakeholders in the target communities
Engagement of the partners and sponsors
Engagement of the project stakeholders
Execution of the counter parting scheme in the
management of the project
Establishment and activation of the joint project
management committee and the project actors
Full implementation of the project to the target
beneficiaries
Expected Output
1. Approved MOU/MOA
2. Approved Project Execution Plan
3. Organized Joint Project Management Committee
4. Program Implementation on the ground


Documentation,
Monitoring &
Evaluation

Extension Project Documentation
Filled up forms of beneficiary - individual and
Institutional profile
Action Pictures and Video Clips of significant events of
the projects from conception, implementation and
termination
Project Write-ups for Publication
Extension Project Monitoring
Regular supervision on the conduct of the program to
ensure that project deliverables and timelines are met
while keeping the efficiency and effectiveness of the
conduct of the project.
Extension Project Evaluation
Normative evaluation on the conduct of the project on
all its phases and components
Listing down the weaknesses and strengths that
manifest during the implementation of the project
Expected Output
1. Approved MOU/MOA
2. Approved Project Execution Plan
3. Organized Joint Project Management Committee
4. Program Implementation on the ground


Termination &
Hand Over

Extension Project Termination
Completion or conclusion of the project as per the
MOU/MOA
Terms of reference and the deliverables are met
Full documentation report of the project is finalized
and submitted
Project exit conference is held and the stakeholders
recognized
Extension Project Hand-over
Hand over to the community or institution of all
project collaterals to serve as guide for the
continuation or the sustainability of the program
Expected Output
1. Terminal Report of the Project
2. Recognition Program for Stakeholders
3. Compiled Documents, Collaterals and Modules of the
Project