DELEGATION &

DECENTRALISATION
DELEGATION


DELEGATION OF AUTHORITY
AND RESPONSIBILITY
Authority and responsibility must be
delegated through out a firm to promote
efficiencies of an organizational structure.
Delegation of authority is necessary
whenever a manager must rely on another
to help accomplish an objective.

DELEGATION
PROCESS
?
Streamlining your workload results in
increased time
reduced stress levels
motivated and more confident staff
STEPS TO DELEGATION
1. REVIEW & ANALYZE THE ASSIGNMENT
2. ORGANIZE THE TASK
3. RECRUIT
4. EXPLAIN HOW THIS ASSIGNMENT FITS INTO THE TOTAL PROGRAM
5. PROVIDE NECESSARY INFORMATION AND GUIDELINES
6. COMMUNICATE
7. FIGURE HOW MUCH GUIDANCE IS NEEDED
8. ASSESS PROGRESS OF THE TASK


KINDS OF DELEGATION
There are three kinds of delegation
Downward delegation.
Upward delegation.
Sidewise delegation .

METHODS FOR DELEGATING
ASK FOR VOLUNTEERS
SELECT PEOPLE FOR THE TASK
ASSIGN TASKS
SPREAD THE GOOD TASKS AROUND
ADVANTAGES OF
DELEGATION
ADVANTAGES OF
DELEGATION
ROADBLOCKS TO DELEGATION
I CAN DO IT BETTER MYSELF
I CANT TRUST MY COMMITTEE WORKERS
I DONT HAVE TIME TO INVOLVE OTHERS
I CANT DELEGATE SOMETHING I DONT KNOW HOW TO DO
MYSELF
I CANT BRING MYSELF TO DELEGATING BUSY WORK
I CANT DELEGATE TO MY FRIENDS
EVERYONE IS ALREADY BUSY.


WHY DO PEOPLE RESIST DELEGATION?
o Dont know how
o Fear of criticism
o Lack confidence
o Dont understand
o Dont have the time
o Dont like doing it.





. . . Delegation is a powerful tool when used
correctly can create an effective and safe
environment in which staff and patients work
together to achieve positive outcomes.
DECENTRALIZATION
Decentralization is the process of redistributing or
dispersing functions, powers, people or things away
from a central location or authority.
Concepts of decentralization have been applied
to group dynamics and management science in
private businesses and organizations, political
science, law and public
administration, economics and technology
CENTRALIZATION V/S
DECENTRALIZATION
GOALS
Decentralization in any area is a response to the
problems of centralized systems.
The following are four goals of decentralization
Participation.
Diversity.
Efficiency.
Conflict resolution.
DECENTRALIZATION PROCESS(IN
SIMPLE)
MANAGING A DECENTRALIZED
WORKFORCE
1. Clear Understanding of Program/Project
Objectives
2. Communicate, Communicate, Communicate
3. Clearly Defined Roles and Responsibilities
4. Don't Rely on Nonverbal Communication
5. Flexibility

ADVANTAGES
Removes top management of some burden.
Increased motivation and morale.
Greater efficiency and output.
Diversification of Activities.
Better Co-ordination.
Maintenance of Secrecy.
Facilitate effective control and quick decision.
Encourages decision making and assumption of authority.
Gives managers more freedom and independence in decision
making.
Promotes development of general managers.
LIMITATIONS
o More cost.
o No specialisation.
o Need more specialists.
o No uniform action .
o No equitable distribution of work.
o Increases complexity of coordination.
o Loss of some control by upper level managers.
o Inadequate planning.
o Involves considerable expenses for training managers.
o May be limited by external forces.
o May not be favored by economies of scale of some
operations.

DECENTRALIZATION AND
DELEGATION