Exploring Microsoft Office Word 2010: by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy

1 Copyright 2011 Pearson Education, Inc. Publishing as Prentice Hall.
Exploring Microsoft Office

Word 2010
by Robert Grauer, Michelle Hulett,
and Mary Anne Poatsy

Chapter 1
Introduction to Word
Objectives
Understand how word processors work
Customize Microsoft Word
Use features that improve readability
Check spelling and grammar

Copyright 2011 Pearson Education, Inc. Publishing as Prentice Hall.

2
Objectives (continued)
Display a document in different views
Prepare a document for distribution
Modify document properties


3
Word Processing


4
The Word Window


5
Zoom slider
Rulers Scroll bar
Title bar Quick Access Toolbar
View buttons
Status bar
Word Wrap


6
Hard returns
Soft returns
Soft returns
Hard returns
Keyboard Shortcuts
Keys Moves Insertion Point
Left arrow One character left
Right arrow One character right
Up arrow Up one line
Down arrow Down one line
Home Beginning of the line
End End of line
PgUp Up to the previous page
PgDn Down to the next page


7
Toggle Switches


8
Show/Hide
Hard return
Tab
Space between words
Page Breaks


9
Show/Hide on
Hard page break marker
Page Numbers


10
Format Page Numbers Placement options
Gallery
Page Numbers (continued)


11
Start numbering on page
Click to display formats
Page Number
Cover Page


12
Cover Page
More cover pages
Gallery
Customize Word


13
Categories
Descriptions
Headers and Footers


14
Display options Fields to insert
Header area
Footer area
Formatting options Position options
Sections


15
Section Breaks
Breaks Page Layout tab
Sections (continued)


16
Link to
Previous active
Previous Next
Section number
Watermarks


17
Watermark
Watermark
Watermark
options
Spelling and Grammar


18
Contextual spelling error
Possible spelling error
Document Views


19
Print Layout Full Screen Reading
Draft
Web Layout
Outline
Zoom


20
Percent
Magnification Page view layout
Zoom slider
Save a Document


21
Word 97 2003
Save as type arrow
Compatibility Mode


22
Compatibility Mode
Compatibility Checker


23
List of incompatible items
Backup Options


24
Check to enable AutoRecover Time between AutoRecover saves
Location of the
AutoRecover file
Backup Options (continued)


25
Advanced
Backup option
Document Inspector


26
Inspect
Inspectors
Check for Issues
Printing Options


27
Select printer
Number of copies
Settings
Preview
Next Previous Zoom
Document Properties


28
Document Properties panel
Close
Properties arrow
Summary
Word processors have features that make it easy
to create documents.
Consider both the content and look of the
document.
Create copies of documents and back up
changes at every opportunity.


29
Questions


30
Copyright


31
All rights reserved. No part of this publication may be reproduced, stored in
a retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. Printed in the United States of America.


Word 2010

Chapter 2
Document Presentation
Objectives
Apply font attributes through the Font dialog
box
Control word wrapping
Set off paragraphs with tabs, borders, lists,
and columns
Apply paragraph formats


33
Understand styles
Create and modify styles
Format a graphical object
Insert symbols into a document


34
Typography
Typeface or font
Serif
Sans serif
Monospaced
Proportional
Type Style
Regular
Bold
Italic
Bold italic


35
Font Attributes


36
Size
Font
Style
Color
Special Effects
Preview
Font Attributes (continued)


37
Text Effects
Text Effects
Effects
Character Spacing


38
Advanced
Spacing
Preview
OpenType settings
Change Text Case
Sentence case
lowercase
UPPERCASE
Capitalize Each Word
tOGGLE case


39
Change Case
Text Highlighting


40
Text Highlight Color arrow
Word Wrapping


41
Date wrapping
Phone number
wrapping
Nonbreaking
hyphen
Nonbreaking space
Paragraph Formatting
Alignment
Indentation
Tab stops
Line spacing
Pagination
Borders
Shading


42
Tab Selector Icon Type of Tab
Left tab
Center tab
Right tab
Decimal tab
Bar tab
Set Tabs


43
Tab selector
Tab position
Show or hide ruler
L
T
T
.
I
Leaders Characters


44
Paragraph Dialog Box Launcher
Leader characters
Dot leaders
Borders and Shading


45
Borders tab
Line style
Preview
Line color
Line width
Horizontal Line
Page Border tab
Borders and Shading (continued)


46
Shading tab
Preview
Fill color
Shading options
Bullets and Numbers


47
Bullets Numbering Multilevel List Live Preview Define New Bullet
Columns


48
Preset columns
Number of columns
Spacing between
columns
Column width
Nonprinting Formatting Marks


49
Regular space Nonbreaking space Regular hyphen
Nonbreaking hyphen End of paragraph Tab
Text Alignment


50
Paragraph Indents


51
Hanging indent
First line indent
Measurement for indent
Line and Paragraph Spacing


52
Line spacing Paragraph spacing
Before the paragraph
After the paragraph
Widows and Orphans


53
Lines and Page Breaks tab
Widow/Orphan Control
Keep with next
Keep lines together
Styles


54
Styles pane
Styles Dialog Box Launcher Quick Style More
Styles (continued)


55
Show Preview
Style Inspector New Style Manage Styles
Options
Modify Styles


56
Style name
Preview
Format specifications
Format
Style Pane Options


57
Styles to show
Outline View


58
Outline
Paragraph expanded
Paragraph collapsed
Outline view controls
Graphical Objects


59
Sizing handles
Original size graphic
Size group
Scale
Lock proportions
Text Wrapping


60
Wrap Text
Picture Quick Styles


61
Pictures Styles More arrow
Original
Soft Edge Oval
Cropping


62
Cropping handles
Portion to discard Original photograph
Crop
Contrast and Brightness


63
Presets
Brightness
Contrast
Symbols


64
Symbol
Symbol gallery
More Symbols
Summary
Typography gives your document a polished,
professional look.
Alignments, indentation, and line spacing make
the document readable.
Styles provide consistency.
Graphics enhance the document.


65
Questions


66
Copyright


67


Word 2010

Chapter 3
Collaboration and Research
Objectives
Insert comments in a document
Track changes in a document
Acknowledge a source
Create and modify footnotes and endnotes


69
Insert a Table of Contents and Index
Add other reference tables
Create cross-references


70
Inserting Comments


71
Comment
Markup balloon
Initials of reviewer
Reviewing Pane


72
Reviewing Pane
Reviewing Pane arrow Previous Next
Show Markup


73
Show Markup
Tracking Changes


74
Track Changes active
Reviewers name,
date and time of
revision
Changed lines
Markup balloon
for deletion
Accept Reject
Markup Views


75
Original: Show Markup selected
Deleted text Inserted text
Display for Review arrow
Customize Track Changes


76
Track Changes arrow
Acknowledging a Source


77
Insert Citation Type of Source
Fields for
bibliography
Share and Search for Source


78
Master List Current List
Bibliography


79
Bibliography
Writing Styles


80
Style arrow Common writing styles
Footnotes and Endnotes


81
Footnote text Footnote number
Separator line
Footnotes and Endnotes


82
Footnotes & Endnotes Dialog Box Launcher
Table of Contents


83
Fancy Formal
Modern Simple
Index


84
Fancy Formal
Modern Simple

Word 2010

Chapter 4
Document Productivity
Objectives
Insert a table
Format a table
Sort and apply formulas to table data
Convert text to a table


86
Select a main document
Select or create recipients
Insert merge fields
Merge a main document and data source


87
Tables


88
Column
Row
Cell
Insert a Table


89
Insert Table
Size in rows and columns
Select cells for table size
Select a Table


90
Table Move handle Design Layout
Insert and Delete


91
Layout Insert commands Delete
Merge and Split Cells


92
Merge Cells Split Cells
Selected
cells
Change Height and Width


93
Wrapped data
Table Column Width
Table Row Width
Formatting a Table


94
More
Table Tools Design
Styles
Borders Shading
Live Preview
Table Position and Alignment


95
Properties
Table alignment
options
Custom indent
Text wrapping
options
Cell alignment options Text Direction Cell Margins
Sorting and Applying Formulas


96
Formula calculates total
Sorted by date
Calculate with Table Formulas


97
G3
G12
Formula to calculate total
Formula
Number format
Sort Data


98
Sorted in ascending order by date
Sorting Data (continued)


99
Sort by list
Header row selected
Table data selected
Convert Text to Table


100
Table Number of columns
Mail Merge


101
Merge fields
Mail Merge (continued)


102
Fields to merge
Mail Merge (continued)


103
Selecting a Main Document


104
Wizard
Categories of documents
Using the Wizard


105
Next
Directions
Previous
Selecting Recipients


106
Record
Fields
Header row
Create a Data Source


107
Customize Columns
New Entry
New record
Delete Entry
Editing a Data Source


108
Name of Data Source
Edit Recipient List
Edit
Using an Excel Worksheet


109
Select Recipients
Excel Files
Using an Access Database


110
Field names
Data in table format
Database Tables and Queries


111
Query results
Database table
Match Fields with Database


112
Match Fields
Fields in the recipient list
Database fields
Sorting and Filter Records


113
Sort
Filter
Remove check to omit recipient
Additional options
Sorting the Data Source


114
Available fields
Sort order Sort Records
Inserting Merge Fields


115
Merge field
Available fields in data source
Merging


116
Documents merged
Merged fields
Merging to E-mail


117
Finish & Merge Select Recipients
Summary
Tables organize information, making it easy to
read and understand.
Mail merges save time and energy when preparing
personalized documents.


118
Questions


119
Copyright


120

Figure Captions


121
Numbering
Insert Caption
Label
Chart selected
Table of Figures


122
Insert Table of Figures
Tab leader style
Formats
Table of Authorities


123
Selected
text
Mark the
selected
entry
Mark all entries
to the same case
in document
Case denoted
by braces
Mark Citation
Cross-References


124
Insertion point where page number will display Cross-reference
Reference type
Hyperlink
Reference
element
Summary
Collaboration features enable you to insert
comments and track changes in a document.
Tools, such as footnotes, endnotes, and
bibliographies, enable you to acknowledge
sources.
Supplemental document components assist
readers in finding information.


125
Questions


126
Copyright


127

Exploring Microsoft Office Word 2010: by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy

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1 Copyright 2011 Pearson Education, Inc. Publishing as Prentice Hall.

Exploring Microsoft Office

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