Exploring Microsoft

Word 2003

Chapter 2: Gaining
Proficiency: Editing and
Formatting
Robert Grauer and Maryann Barber

Committed to Shaping the Next Generation of IT Experts. 1

Exploring Word 2003 - Grauer and Barber
Objectives (1 of 2)
 Explain how the Undo and Redo commands are related to one
another
 Move/Copy text within a document
 Distinguish between the Windows clipboard and the Office
clipboard
 Use the Find and Replace commands
 Define and use scrolling; move to the beginning and end of a
document
 Define typography; distinguish between a serif and a sans serif
font

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Objectives (2 of 2)
 Use the Format Font command and
equivalent toolbar buttons
 Use Format Paragraph command and
equivalent toolbar buttons
 Set tabs and indents using the ruler or
equivalent commands
 Use the Borders and Shading command
 Use the Page Setup command to change
margins and orientation
 Change the column structure of a
document through section formatting

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Case Study: Friends of Canby
County
The opening case study focuses on editing
an existing business letter requesting funds
for charitable support. The case describes
how you, a new executive director, must
update and format an existing letter to send
out to the public requesting auction items
for donation. Students are asked to improve
formatting of the letter, turn a paragraph
into a bulleted list, and to add three
columns.
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Moving and Copying Text
Terms to know
 Cut  Paste Special
 Copy command
 Paste  Office clipboard
 Windows  Undo
Clipboard  Redo

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Find Command
Search text

Case
sensitive

Whole
words only

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Replace Command
Search text

Replacement
text

Selective
replacement
Automatic
replacement

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Go To Command
Go to what

Enter page
number

Click Go To

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Scrolling

Click to
scroll up

Scroll box

Click to scroll
down

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The View Menu and Zoom
Command

Zoom box
Two page
display

Print Layout
View button

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Hands-on Exercise 1

 Title of Exercise: Editing a Document

 Objective: to edit an existing document;
to use the Find and Replace commands;
to move and copy text using the
clipboard and the drag-and-drop facility
 Input file: Note from Bob and Maryann
 Output file: Note from Bob and Maryann
Solution

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Typography: Terms to Know
 Typography  Mono-spaced
 Typeface typeface
 Times New Roman  Proportional typeface
 Arial  Font
 Courier New  Type size
 Serif typeface  Point size
 Sans serif typeface  Format Font
command

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 Format Font Command

Typeface
Type size

Type style
Font color

Special
Preview
effects
pane

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Page Setup - Margins
Margin tab

Select
Orientation

Margin Preview
settings box

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 Page Setup - Layout

Layout tab

Settings Preview
box

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Page Breaks

 Soft page break

 Hard page break
 Column break
 Continuous

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Hands-on Exercise 2
 Title of Exercise: Character Formatting
 Objective: to experiment with character
formatting; to change fonts and to use
boldface and italics; to copy formatting
with the format painter; to insert a page
break and see different views of a
document
 Input file: Tips for Writing
 Output file: Tips for Writing Solution

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 Paragraph Formatting
Alignment Spacing

Line
Spacing

Indents

Preview
box

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 Line and Page Breaks
Window/Orphan Keep lines
control together

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Hyphenation
Tools
Menu +
Language
command

Options

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Tabs

Alignment
Position of
tab stop

Leader
character

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 Borders and Shading
Borders tab

Line style
Line color

Line width
Click for
bottom
border only
Additional
line styles

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Column Formatting

Preset
column Spacing
specifications between
columns

Column
width Preview
box

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Hands-on Exercise 3
 Title of Exercise: Paragraph Formatting
 Objective: to implement line spacing,
alignment, and indents; to implement
widow and orphan protection; to box and
shade a selected paragraph
 Input file: Tips for Writing Solution
 Output file: Tips for Writing Solution

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Summary (1 of 2)
 Moving and copying text
 Undo and Redo Commands
 Find, Replace, and Go To commands
 Scrolling
 View Menu
 Typography
 Type size
 Format font command

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Summary (2 of 2)
 Page Setup Command
 Page Breaks
 Alignment
 Indents
 Tabs
 Hyphenation
 Line Spacing
 Format Paragraph Command
 Borders and Shading
 Column Formatting

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End-of-Chapter Exercises
 Multiple Choice
 Practice Exercises
 Exercise 1 – Formatting 101
 Exercise 2 – Keyboard Shortcuts
 Exercise 3 – Moving Text
 Exercise 4 – Inserting the Date and Time
 Exercise 5 – Tips for Internet Explorer
 Exercise 6 – Create a Newsletter
 Exercise 7 – Tracking Changes with Tab Stops

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End-of-Chapter Exercises

 Mini Cases
 Case 1 – Computers Past and Present
 Case 2 – The Preamble to the Constitution
 Case 3 – To Hyphenate or Not to Hyphenate
 Case 4 – The Invitation
 Case 5 – Once Space after a Period

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Questions?

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