EFFECTIVE VISUAL AIDS

IN PRESENTATION


WHY USE VISUAL AIDS IN
PRESENTATIONS?

Did you know?
Up to 50% of information is taken
in through the eyes


WHY USE VISUAL AIDS IN
PRESENTATIONS?

Makes presentation more interesting
and lively

Helps audience understand the
presentation

Helps speaker present information
more systematically

WHY USE VISUAL AIDS IN
PRESENTATIONS? (continued)
Reinforce and add impact to
information

Illustrate a relationship between ideas

Show information patterns or pictures

WHY USE VISUAL AIDS IN
PRESENTATIONS? (continued)
Present figures, graphs or charts

Summarize key points

Help audience follow passages or
quotations

TYPES OF VISUAL AIDS

1) Handouts
+ Audience can concentrate better
- Too many can be distracting
* Should be distributed earlier




TYPES OF VISUAL AIDS (continued)

2) Flipcharts
+ Economical and easy to use
+ Suitable for small groups
+ Can be prepared in advance or
spontaneously
* Make drafts and transfer to the
flipchart

TYPES OF VISUAL AIDS (continued)
3) Photographs and prepared
diagrams/posters
+ used at the precise moment to
illustrate point
+ visible throughout presentation
* consider how it should be displayed
* may need a pointer



TYPES OF VISUAL AIDS (continued)

4) Objects/models
+ adds sensory dimension to
presentation
* consider cost and benefit

TYPES OF VISUAL AIDS (continued)

5) Whiteboards
+ Flexible and interactive
+ suits small group
- Writing clearly can be slow
- Back to the audience

TYPES OF VISUAL AIDS (continued)

6) PowerPoint Slides
+ Colourful and professional looking
+ Suits groups of various sizes
- hard to keep audience attentive
- technical problems
- lighting issues

TYPES OF VISUAL AIDS (continued)

7) Video clip
+ can show clips of specific
examples discussed
+ add another dimension to
presentation
- possible technical problem


TYPES OF VISUAL AIDS (continued)

8) Transparencies
+ can be prepared in advance
+ can add or create transparencies
while presenting
- Lighting problem

TIPS FOR DESIGNING VISUAL
AIDS

KEEP IT SIMPLE: Display ONE IDEA on
each visual

MINIMISE WORDS 25 words/slide

KEYWORDS and PHRASES

TIPS FOR DESIGNING VISUAL
AIDS (continued)
COLOUR
- clear & appropriate
- one colour for main idea, two
complementary colour for sub points.
- avoid red-green and pastels

LAYOUT and SPACE

TIPS FOR DESIGNING VISUAL
AIDS (continued)

STYLE - Select one style and use
consistently

TeXt STYLE AND SIZE - Choose carefully

TIPS FOR DESIGNING VISUAL
AIDS (continued)

AVOID GIMMICKS - Computer graphics
(background, patterns, clip art etc.) should
be used to enhance presentation.

PROOFREAD! Proofreed! Profread!
Proof read! ProofreaD! Proofread!

PLAN AHEAD
TIPS FOR USING VISUAL AIDS
INTEGRATE visual aids

REHEARSE with your visual aids

Maintain EYE CONTACT

DO NOT READ from your visual aid

STOP SPEAKING while audience read
TIPS FOR USING VISUAL AIDS
(continued)
DO NOT PASS OUT items while
presenting

REVEAL AIDS only when NEEDED

USE THEM, dont just display them!

CHECK ROOM & EQUIPMENT in
advance

CHECK visual is VISIBLE to audience
CLASS ACTIVITY

MUSIC BOX GAME!

In groups of 6-7, prepare a group
presentation based on the situation given
below:

SITUATION
You are working in the marketing
department of a clothing/ handbag/
cosmetic company. Prepare a poster of
your latest product and present it to the
class.