DEU SMBM

DECK DEPARTMENT




DOCUMENTATION IN LINER
SHIPPING AGENCY
Prepared by:
Didem ZER
ABOUT THE PRACTICE
AIM OF THE PRACTICE
is to able to understand the agents in liner shipping
is to learn the documents used in the liner shipping agents
organizations
STEPS OF THE PRACTICE
To give a summary about the liner shipping agencies
To understand the steps in which the liner-shipping agency
follows in the organization
AS AN INTERPRATATION
To learn about the documentation system in the agents
To follow the process of agency documentation.

SHIPS AGENT
The ships agent represents the shipowner/ master
at a particular seaport either on a permanent or
temporary basis.
This includes:
notification of arrival and departure of the
vessel;
acceptance of vessel for loading, discharge,
repairs and storing ;
arranging berths, tugs, harbour pilots;
ordering stevedores, cranes, equipment, etc;
and so on.
SHIPS AGENT
In port requirements include:
the needs of the Master embracing bunkers stores,
provisions,
crew mail and wages,
cash, laundry, engine and deck repairs, and crew
repatriation;
completion of customs, immigration and port health
formalities; hatch and cargo surveys;
collection of freight;
collection of issuing of Bill of Lading;
completion of manifests, Notarial and Consular
protests, and so on.

TTK Madde 116 -
Ticari mmessil, ticari vekil, sat memuru veya
mstahdem gibitabi bir sfat olmakszn bir mukaveleye
dayanarak muayyen bir yer veya blge iinde daimi bir
surette ticari bir iletmeyi ilgilendiren akitlerde
araclketmeyi veya bunlar o iletme adna yapmay
meslek edinen kimseye acente denir.

Bu faslda hkm bulunmyan hallerde araclk eden
acenteler hakknda tellallk hkmleri,akit yapan acenteler
hakknda komisyon hkmleri ve bunlarda da hkm
bulunmyan hallerde vekalet hkmleri tatbik olunur.

SHIPS AGENT
The agent also has a marketing
and sales role in accordance
with the guidelines laid down
by the principal.

Shipping Documentation
System

All the shipping documents involved in
the international distribution system\
network embracing Bills of Lading,
Invoices, Delivery Orders, Manifests, so on.

Turkon uses SAP program for documents
LINER
AGENCY
IMPORTER
DELIVERY ORDER
B/L
EXPORTER
LINER
AGENCY
BOOKING NOTE
B/L
B/L + CONSIGNMENT DOCUMENTS
THE FLOW OF DOCUMENTS
(without Freight Forwarder)
LINER
AGENCY
DELIVERY
ORDER
MAIN B/L
LINER
AGENCY
BOOKING
NOTE
FB/L + CONSIGNMENT DOCUMENTS
FREIGHT
FORWARDER
DELIVERY
ORDER
FB/L MAIN B/L
FREIGHT
FORWARDER
FB/L
BOOKING
NOTE
THE FLOW OF DOCUMENTS
(with Freight Forwarder)
DOCUMENTS
Bills of Lading (B/L) :
In most international sales transactions
the goods are to be carried by sea,
the seller of the goods promises to
do two things:
1. Put the goods on board a ship
2. Provide the commercial documents
required by the contract, the central
one usually the B/L.
DOCUMENTS

The B/L says a lot of things to those who
come into possession of it:
It helps to identify the owner of the goods
in this respect it is a document
It identifies the party who can receive the
goods again as a document of title
It is a means of transferring title from one
person to another

It provides information on:
- the description of goods
the condition of goods
the quantity of goods
the loading port and date of shipment
the discharge port
the name of ship
whether freight has been paid
the terms of carriage under which the cargo is
being carried
delivery instructions (eg. The notify or
consignee)
DOCUMENTS
In this respect the B/L is both a receipt for
the goods shipped and evidence of the
contract of carriage.

Failure to ensure accuracy can give rise to
liability of the shipowner.
DOCUMENTS

Clean bills of lading: is one which do not
cast doubt on the condition of the time of
shipment. In order to issue a clean bill of
lading a master not have to say that the
goods are in good condition. It is sufficient
for him to say that they are in apparent good
order and condition. A clean bill of lading is
simply saying that the external appearance
of the goods and/or packaging is good.
DOCUMENTS
Claused bills of lading: a clean bill of lading can be
issued when the master has no reason to doubt the
apparent good and condition of the cargo when shipped.
If he does have doubt about it, then he should issue a
claused bill of lading (sometimes called a foul or a
dirty bill of lading). Such a bill of lading may not be
acceptable to the buyer or may not be capable of passing
through the finance or letter of credit arrangements
which have been made for the sale contract. This is
essentially the shippers problem as discussed below.
DOCUMENTS
SOURCES OF INFORMATION FOR THE
BILL OF LADING:
Shipper
Surveyor
Certificate of origin/quality/quantity
Inspector
Draught surveys
Mates receipt
Short Form Bill of Lading
A Bill of Lading where an abbreviated
version of contract clauses or reference to
such clauses- has been printed on the back.

Often referred to as common short form Bill
of Lading.
MAIN DOCUMENTS USED IN
THE AGENCIES
Delivery Order
zet beyan - ordino
A written authority to deliver goods etc. To
a named party in exchange for the bill of
lading usually at the port of destination. It is
used at the port of destination and is subject
to all the terms and conditions of the
carriers bill of lading.

Delivery Order
It must not contain any reservations or
clauses other than those appearing in the bill
of lading except where increased
obligations or extra cost may be incurred in
giving delivery beyond the bill of lading.
The document is issued at the port of
destination in exchange for an original bill
of lading and legally is recognized as a
taken of an authority to receive possession.
Manifest -zet beyan
A summary of cargo loaded on a ship. This would
include its weight measurement, freight details
and total amount- whether prepaid or payable at
the destination, port departure and destination;
nature of cargo and so on. Such a manifest is
usually termed a freight manifest.

Cargo manifest (it includes only the details of the
cargo)
Freight manifest(it includes the freight details paid
or payable at destination)
Shipping Note
A documentation provided by the shipper or
his agent\ freight forwarder to the berth
operator and\ or shipping company giving
information about export consignments
offered for shipment. It is a delivery or
receipt note.

* KONMENTO
* MANFESTO
* ORDNO
* SERBEST BOLGE GR IKI BELGES
* FATURA
* KAPTAN ALINDISI (MATES RECEIPT)
* KONTEYNER TAKP FORMU
* YKLEME NOTASI
* GEM PROGRAMI
* AKREDTF
* GEM SERTFKALARI
* Ksa B/L
KEY WORDS
Port Agency
Liner agency
Freight forwarder
B\ L
Delivery order
Shipping note
Manifest

http://www.hukuki.net/kanun/6762.13.text.asp#link115
http://www.mevzuat.adalet.gov.tr/html/24424.html