Exploring Microsoft

Office Word 2007

Chapter 3:
Enhancing a Document
Robert Grauer, Keith Mulbery, Michelle Hulett
Committed
to Shaping
the Generation
Next Generation
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Objectives

Insert a table
Format a table
Sort and apply formulas to table data
Convert text to a table
Insert Clip Art and images into a document
Format a graphic element
Insert WordArt into a document
Insert symbols into a document

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Parts of a Table
Table
Click this icon to select
the entire table

Column

Cell

Row

Cell merged across columns

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Three Options for Inserting a Table

Choose the columns and rows using the grid

Choose the insert table option
Draw a table
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Using Tab in a Table

Using the Tab
key moves you
from cell to cell

Tab in a table moves you to the next cell

To add a tab character to a cell, use Ctrl+Tab

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Insert Rows or Columns

Insert and delete rows and columns using the

buttons provided
To delete only the data in the cells,
highlight and use the Delete key from your
keyboard
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Merge and Split Cells

Highlight cells you would like to merge

Select the Merge Cells button on the toolbar
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Sizing Cells

Row Height: vertical space from top to bottom

Column Width: horizontal space from left to right

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Resizing Cells by Dragging

When only a row or the

cell adjacent to the
border you are moving
is selected, only that
rows border will change

Cursor changes
to a double arrow
when its placed
over the column
border

When no cell is selected, the entire columns

border will be moved
When a row or a cell is selected, only the
border in that row will move
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Table Styles

More arrows

Table styles are predefined styles

Click more to get additional style choices
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Predefined Table Styles

Modify a style
Make a new style

Mouse-over previews the style

Click to apply the style
Add your own style using New Table Style
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Formatting a Style

Shading: cell background color

Border: line style around each cell
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Shading

Choose a color, no color or get more shading

colors
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Table Alignment
Click for the
properties
dialog box

Use properties dialog to align the table on the

page
Position the entire table between margins
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Data Alignment

Setting vertical
alignment to bottom
or center would help
the design

Change the alignment of the selected cell(s)

using alignment options
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Text Direction
Click to
rotate data
in a cell

One click

Two clicks

Three clicks

Text direction changes data direction within selected

cells
Note: the text rotates each time you click
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Cell Margins

Adjust cell margins

and cell spacing

Adjusting cell
margins

Adjusting cell
spacing

Adjust white space inside of cells (margins)

and the spacing between cells
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FormulasCell Addresses

Use cell
addresses to
create formulas

Columns are labeled alphabetically

Rows are labeled numerically
Cells are the intersection
A1 is a cell address
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Cell Addresses in Formulas

Use formulas as you would in Excel

Choose a number format (currency, date, etc.)
Relative addresses, use syntax
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Cell Formulas

Use F8 to show your formulas (fields)

Word provides the syntax for formulas
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Sorting Data in a Table

Choose ascending
or descending

Choose the column title you want to use as

the primary sort
Then you can sort using secondary and
tertiary columns
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Text to Table Option

Select the text you want
to move into a table

Number of columns are

associated with the
Separate text at option

Use Text to Table option when pre-typed data

would work better in a table
Equal column widths is the default
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Graphic Tools

Clip Art
Pictures
WordArt
Symbols

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Copyright

Copyright protects work and gives its

producer exclusive rights to its use and
reproduction
Assume all work on the Internet is
copyrighted and do not use something unless
it is stated to be in the public domain
Be sure to read all license agreements to see
how you may use an image

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Inserting Clip Art

Insert Clip Art opens the Clip Art

task panel

Insert Clip Art and the Clip Art task pane will
open

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Clip Art Task Pane

Use keywords when
searching for art
Limit search by
collection and/or
media
Inserts where
the cursor is
Located on
your page

Opens the Clip Art

Organizer

Opens your browser

and takes you to
Microsofts site to
search for more clips

Search for clips by keyword

Limit your search by collection or media
To position image where your insert point is,
double click image
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Clip Art Organizer

Hover your mouse
over the image for
information about
the image
Collections on
your computer

Click down arrow

for the task pane

Add keywords to the

clip art for searching

Clip Art pieces have associated keywords

and can be organized in the organizer
You may add, change or delete keywords
using the Edit Keywords dialog box
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Inserting a Picture
Insert Picture opens dialog box
to browse to your saved
picture file

Add your own picture from a saved file on

your computer
Pictures may be from a digital camera,
scanned, or found on the Internet
If you get a picture online, be sure it is from a
legal source
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Manipulating Your Graphic

Handles change the size of
the overall image

Size your graphics using the handles

Hold down the shift key to keep the
proportions of the art when sizing it
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Text Wrapping
Acts like a letter
Wrapping options
Acts like a watermark
Art will cover text

Choose how your graphic interacts with text

Square and tight wrap the text around the
graphic
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Wrapping Options
In line With Text

Tight

Square

The most popular options are: In line with

Text, Square, and Tight
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More Wrapping Options

Through
Top and Bottom

In Front of Text

Behind Text

Other options are: Through, Top and Bottom, In

Front of Text, and Behind Text
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Picture Quick Styles

More styles

Mouse over style to preview the style

Click to apply the style
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Make Your Own Picture Style

Use the picture shape, border and effects to

make your own styles
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Cropping
Before cropping

After cropping

Cropping hides parts of an image

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Brightness
No changes

+40 brightness

-40 brightness

Brightness is the ratio between lightness and

darkness in an image
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Contrast
No changes

+40 contrast

-40 contrast

Contrast increases or decreases the

difference in dark and light areas of the
image
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Compressing Images

Graphics increase the documents size

compression helps shrink that size
Once you are done making changes to an
image, use the compress tool to shrink the
size of your file
You cannot undo your changes to an image
once you have compressed it

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WordArt

Choose your design

Create decorative text

Text becomes an image as WordArt
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WordArtWrite the Text

Choose the font
Choose the size

Type your text

Choose bold
or italics

Add text
Press enter for another line of text
Choose font, size, bold or italics
Click OK
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Formatting WordArt
3D effects
Drop shadow effects

Text area deals with

text options
Change the WordArt
style

Arrangedeals with
interaction of different
objects with each
other and the
documents text

Shape Fillchanges color

Shape Outlinechanges border color
Change Shapechanges the WordArt shape

Format WordArt ribbon makes changes to the

WordArt
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Inserting Symbols

More symbols if you dont

see the symbol you are
looking for

Add symbols not found on the keyboard

Use fonts such as Wingdings or Webdings
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Questions?

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All rights reserved. No part of this publication may be reproduced, stored in a

retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. Printed in the United States of America.

Copyright 2010 Pearson Education, Inc.

Publishing as Prentice Hall

Copyright 2010 Pearson Education, Inc. Publishing as Prentice Hall

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