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Test Management

IVS-TRAINING
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Session Objectives
Project management overview
Testing lifecycle
Initiation

Test strategy / plan


Estimation
Scheduling
Support activities

Execution
Test execution
Status reporting
Defect management

Closure
Test process analysis

-2-

Session Objectives (Contd)


General management topics
Risk management

Test metrics
Stakeholder management
Test management challenges
Test management best practices
Summary

-3-

Project management overview


Project Management

Quality
Management

Time
Management

Team
Management

Communication
Management

Scope
Management

Risk
Management

Cost
Management

Integration
Management

Vendor/Subcontractor
Management

-4-

Testing Lifecycle
Test Process
It is a combination of different lifecycle stages of a testing project. Each
lifecycle stage is characterised by a definite Entry criteria, activities,
necessary checks, deliverables, exit criteria
Control and management of critical information can be handled by
applying different tools and techniques
At high level there are 3 Life cycle stages
In some projects initiation and execution stages can be iterative

Initiation
Execution
Closure
-5-

Initiation

Initiation
This stage includes the Requirement Analysis, Test Planning, Test case
development phases of the Software Testing Lifecycle

Activities
Understand contract, proposal, application and objective of all stakeholders
Prepare Requirement Traceability Matrix (RTM) in the initial stages to keep
track of every requirement
Deliverables (Strategy/plan, test scenarios, test cases, project plan),
commitments, estimates approved by client
Define critical success factors for the project to plan the milestones
Test data & Test environment set up
Standardize templates, checklists, process to have consistency in usage of
artifacts
Structured formal communication
Automation feasibility analysis and tool selection in case of test automation

-7-

Initiation (Contd)
Deliverables
RTM
Test Strategy / plan
Test scenarios and test cases
Configuration Management Plan
Training Plan, Quality Plan
Estimation
Automation feasibility analysis report

Note: Open the file to detail the initiation


process

-8-

Requirement traceability matrix

Requirement traceability matrix


Requirement Traceability Matrix (RTM)
Maps business requirements to the corresponding test scenarios and
test cases
As a whole helps estimate effort as it provides a sense of the testing
effort required in terms of test scenarios / cases to be executed
Plays a critical role during test execution as the amount of testing
required and the scenarios to be tested can be determined based on
the available time and the relative criticality and priority of the
remaining test cases

-10-

Test strategy / plan

Test strategy / plan


Test strategy / plan is the Approach applied to handle a testing project.
It helps the Testing team get answers to following questions
What is the objective, scope, timeline and cost of testing?
What are the various types of testing to be performed?
What are the tools to be used for functional and performance test
automation, test management, defect management, review,
configuration management, estimation?
How do Testing and Production environments differ?
When should the other stake holders (User, data set up team,
Environment set up team, development team for fixing defects etc.) be
involved?
-12-

Test strategy / plan (Contd..)


What is the technical architecture of the application/product?
What testing methodology should be adopted depending on the
methodology used for development of the application/product?
What should be the skills and training needs of the test team members?
What are the roles and responsibilities of test team members?
Who are all the stakeholders and what is the role and importance of
each stakeholder?

Is there a need to submit a proof of concept?


What is the estimation methodology used?

-13-

Test strategy / plan - Activities


Scope and Planning

Identify the scope & types of testing, dependencies and extent of


testing and number of iterations

Identify the timelines, test team members, risks

Prepare training plan, quality plan and configuration


management plan

Determine Test Suspension / Resumption criteria


To plan the suspension and resumption of testing during
execution

-14-

Test strategy / plan Activities (Contd)


Test environment specification

Hardware/software, operating system, tools, connectivity,


interfaces, sign off of the environment

Understanding the test environment and test data with respect to


production environment

Release Management

Get acceptance criteria from the client

Prepare release checklist and use it before every release

Get the Sign-off from the designated stakeholder for the release
-15-

Test strategy / plan Activities (Contd)


Test approach/methodology
Identify the lifecycle (LC) stages for the project and for each LC stage
identify the
Entry & exit criteria
Activities & Deliverables
Schedules and timelines

List down the timelines of each type and phase of testing


List down the specific milestones throughout the duration of the
project

Identifying and documenting Assumptions & Constraints

-16-

Expert speaks
Pradeep Yadlapati (GTM) says There is a lot a manager can do by
understanding the value that the project can add to the customer

-17-

Case study
For the scenario given in the file,
1. As a Test Manager, how will you approach the Test strategy / plan?
2. Prepare staffing plan
3. Decide on mile-stones and deliverables

-18-

Case study Answer


Key points
Test strategy should focus on the
1. Types of testing to be done
2. Deliverables
3. Release road map
4. Test team composition
5. Risks knowledge of POS
6. Test environment
7. Training needs
8. Automation needs
9. Assumptions
10. Schedule and timelines

-19-

Test strategy / plan Activities (Contd)


Change Management

Plan for managing requirement changes (Requirements


traceability)
Assess impact of changes on testing
CCB
Impact
Analysis
Prioritize
CRs

Log New
defects

RTM
based
Test Case
Impact
Analysis

Code
fixes

Add,
Modify,
Delete test
cases &
Test data

Build next
Release
Version

Next Test
Cycle

CCB = Change Control


Board
CR = Change Request

Test Team
Dev Team

-20-

Case study
Prepare an approach to test the change in scope specified in the example
May 12th: Arjun is a Test Manager working for a Insurance client. He has a team of 3
TAs and 15 TEs. At present they are into the execution mode. The testing is
expected to be completed by 30th June.
The system has 6 modules with 2 modules (M1, M2) released for testing from the
client development team and 4 interfaces (I1, I2, I3, I4) from other vendors. On 3rd
June client decides to replace I2 with a component being developed in house.
The development is expected to be completed on 11th June. I2 interacts with I3, M1
and M2. Client wants the testing to be completed by 8th July.

-21-

Case study - Answer


Key points
1. Impact analysis of scope change and obtaining client sign off
2. Prioritization
3. Using RTM
For details of the resolved case study refer to the attached document

-22-

Support activities

Support Activities Configuration Management

Prepare CM plan

Identification of
Configuration
Management
tool

Configuration
Management

Regular CM
audits

-24-

Track status of
configurable
items

Support Activities Quality Assurance


Customizing the
process to the
projects need
and implementing
the same
Reviews of test
artifacts and
periodic audits to
verify process
compliance

Quality
Assurance

Test coverage
using the
Traceability
matrix

-25-

Defect
prevention
activities

Support Activities Infrastructure set up


Hardware and software
(tools, OS, DB etc)
Setup as specified for
the test environment

Test data setup


as per the need

Infrastructure
Set up

Software
installation or
deployment

-26-

Data security
for sensitive
data

Estimation

Test Estimation
Effective software test estimation helps track and control cost/effortoverrun
Estimation is a continuous process that should be completed at the
beginning of a project, but reviewed throughout the lifecycle

Test Estimation should be based on Technology, Architecture,


Domain, and complexity
Thumb rule - The bigger and more complex the code is, the more
likely the possibility that errors exist in it!

-28-

Test Estimation (Contd)


Consists estimation of the following for carrying out the project
The project size, cost and effort
The number of H/W, S/W, human resources
The Industry wide used effort estimation are
Phase Requirements
analysis + design

Development

Testing (Unit to
System)

Effort

20% to 30%

25% to 40%

25% to 40%

-29-

SMC method
Business requirements for each function are identified and
classified as Simple (S), Medium (M), or Complex (C)
Define the SMC criteria. Example
Test Case with less than 5 steps Simple
Test case with 5 -10 steps Medium
Test Case with more than 10 steps Complex
The average implementation effort on S/M/C can be got from the
baseline if it exists

-30-

SMC method
If a project-specific baseline does not exist, the project type,
technology are used to get the test effort from similar project
If the technology/domain is unknown, then the average testing
effort for S/M/C is derived from past experiences
General activities like Test Environment & Data Setup form input
parameters to calculate the total effort estimates

Limitations of this method


Level of complexity may differ from project to project, based on
combination of domain, technology used. Hence SMC values
cannot be generalised
Does not consider the expertise level of test team members
Is person dependent
-31-

Test Unit Model - Introduction


Aimed at helping in estimating the effort for the LC stages of Functional
Manual Testing,
Built on an abstract unit called - Test Unit (TU)
TU is used as the unit of measurement of the Size of the project
There is no direct relationship between TU and the Test cases
The Model considers Test case specific inputs and adjustment
factors based on Team specific attributes

Instead of leaving the decision of identifying the complexity of a test


case with PL/PMs, the Model equips them in quantitatively justifying
the complexity
-32-

Test Unit Model


System specific Parameters
# of Steps
# of input Parameter
# of validation checks
# of Links
# of Numeric validations
# of UI checks
# of Database validations
Each of these parameters contribute to the complexity of the Test
case and the same is measured in terms of TU

-33-

Scheduling

Scheduling

Refers to the timelines for activities during the life cycle


Determined from the effort estimate & release roadmap
Involves identifying major milestones with detailed tasks
Is an iterative process

Factors affecting schedule


Scope
Testing team
Third party tools
Interfaces
Dependencies

-35-

Execution

Test execution
Activities
Verification of Entry & Exit criteria to understand whether the
necessary criteria are met to start and end the project
respectively
Verification of Suspension & Resumption criteria to understand
when should testing stop and resume
Execution of test cases, test scripts and updates to test artifacts
Tracking testing progress through milestone and metrics analysis

-37-

Test execution (Contd)


Activities
Regular reviews & audits to keep the project in good health
Issue resolution
Regular status tracking & reporting and communication with all
stake holders to keep them updated about the project
Defect management

-38-

Test execution (Contd)


Deliverables

Updated test plan

Defect report

Updated test schedule

Status report

Test cases

Milestone analysis report

Review report

Metrics report

Test log

Note: Open the file to detail the execution


process
-39-

Status reporting

Status reporting
Status report is used to update the stakeholders regarding the

Current status of the project


Forthcoming releases and milestones
Challenges faced
Challenges ahead
Best Practices followed
Customer appreciation
Customer complaints

Depending on the
Role of the stakeholder in the project, the status data is distributed
Complexity and need, the frequency (Weekly, Monthly) and type of
status is reported

-41-

Status reporting (Contd)


Status report contains details regarding
Planned Vs Actual data w.r.t. deliverables, schedule, cost, quality
What were the risks encountered?
How much testing is complete?
What are the results of the completed tests?
Who were involved in testing this?
When did the testing complete?
Number of defects raised in each iteration per build?
What is the requirements coverage percentage?
What are the dependencies?
Does the current product meet requirements that were originally set?
Is the product ready for release?
-42-

Defect management

Defect management
Classification based on priority, the urgency at which the defect fix is
needed and on severity, the impact the defect is causing on the
application
Identifying defect life cycle. This depends on tool, but may need
customization. Movement of defect from one stage to other and who
are involved in it.
Metrics collection like defect density, defect detection rate, defect fix
rate etc
Check to see if there exists mapping between defects and failed test
cases

-44-

Closure

Test cycle closure process


The test cycle can be closed when
Test cases for the cycle are executed and all outstanding defects
are resolved
All deliverables are accepted by customer
Quality goal of the product is achieved
Closure activities
Conduct closure meeting To discuss closure report data
Perform closure analysis - Prepare Closure report and obtain a
sign off
Collect feedback from all stakeholders To understand the
satisfaction level
Archive project artifacts For future reference and use
Handover the client assets (access cards, H/W, S/W resources)
and release test team members
Submit knowledge assets For reference in future
-46-

Closure Report
Contains detailed information regarding
Process Details
Risks
Size and Schedule
Effort
Defects
Test Metrics
Best Practices
Customer Appreciations / Complaints

Note: Open the file to detail the Closure


process
-47-

Test process analysis

Test Process Analysis


Analyse

To
Derive best practices
& identify areas of
improvement

Lessons learnt during


the test lifecycle

Compliance with internal


& customer specific processes

Improve quality of the


product & Capture metrics

Implement techniques to
narrow the gap

Gaps between goals


set and goals met

Check the impact on


cost, schedule & effort

Changes in requirements

-49-

General management topics

Risk management

What is a Risk?
A possible event or situation, potentially having either positive or
negative impact on the project.
Example Your company is the only Testing service provider for your
client. For a new service, this client requests for a proposal from you
and two of your competitors (Risk to your relationship with the client).
You do a thorough due diligence and arrive at a solution package that
impresses the customer and you get a go ahead from the customer to
carry out this project.

Risk

Opportunity

-52-

Benefit

What is a Risk?
Example You get a new service request from your client. You plan to
include fresh test engineers in to the project and prepare their training
plan. Few weeks into the project, due to lack of expertise among the
testers you start seeing problems related to test case development,
understanding of test process etc. which could potentially lead to Crisis

Risk

Problem

-53-

Crisis

Risk management
Risk Assessment
Risk management is an
iterative process of
identifying, assessing
and responding to risk

Identify risks
Proactively at the
beginning of the project
Throughout the testing
life cycle

Risk
Identification

Risk
Prioritization

Risk Control
Response
Risk
Planning
Monitoring
Assess risks
Classify them
Identify the impact on testing
Review the assessment in the light
of changing circumstances and risk
management actions
-54-

Contingency planning
The idea behind contingency planning is to reduce the impact of a risk
by creating alternatives
Assumes that the worst will occur and tries to figure out methods so
the project can continue

Allows the testing team to address the unforeseen challenges during


life cycle
Will focus on areas such as:
Sanity testing prior to full blown testing
Risk based testing
Bringing in an external domain expert to focus testing on highly
critical areas of the application
Increased testing effort, at the cost of redundancy in
order to increase test coverage

-55-

Sample risks in testing


Risk to the deliverables - Defects found in production
High test management overhead due to dependency on other
phases, projects, interfaces, development team

Connectivity failure to test environment


Issue resolution from client not happening on time

Requirements change affecting testing


Increased turn around time in defect fix

Lack of data to test some specific cases


-56-

Sample risks in testing (Contd)


Incomplete Test Planning
Incomplete / Absence of traceability
Improper Testing, Test data usage
Insufficient knowledge of the application, tools and processes
Testing time shrinks but deadline does not change

-57-

Case study
Identify the risks in the scenario given and prepare contingency plan
The project is about a system of Mortgages. The development PM Saroj and testing TA
Vijay are at onsite doing a system study. They are expected to complete estimation for this.
The system is to be implemented using Microsoft Visual C++ and a Sybase RDBMS. The
system would interface with an existing legacy system to maintain audit trail. The company
for which Saroj and Vijay work is a reputed solution provider.
Saroj and Vijay decide to prepare their respective estimation and then review it. End of
same day they decide to meet. When Vijay presents his estimation sheet to Saroj, she
does not agree to that. She agrees on the accuracy but her idea is, to sustain competition,
the estimation given should be less than what the competitor could have given. Saroj has
previously managed projects with such tough timelines with members in her team slogging.
She quotes comparatively very less time for testing and Vijay is completely against this.
Since she is the POC for client, she presents her case to Peter (client contact) and Peter is
very happy to note the estimation. Peter thinks 'so much work in such a short duration?
The company is anyway reputed they will deliver the goods'. Saroj's team gets the project
and Vijay has to handle testing.

-58-

Case study - Answer


Key points
1. Common risks like connectivity failure, attrition, issue resolution
not happening on time etc
2. Specific risks Dominating development manager, testing team
morale, Stringent timelines
For details of the resolved case study refer to the attached document

-59-

Test metrics

Metrics collection and usage


The objectives of metric collection are to
Determine the quality and productivity at which each project is
operating
Determine if project is meeting the Service Level Agreements within
the defined bounds and look for areas of improvement
Check the health of the project
Analyse strengths and weaknesses
Set goals for future projects based on past data
Provide inputs for estimation of future projects

-61-

Metrics collection and usage (Contd)


Following table lists the Metrics collected for a Business goal to achieve a
stated Objective
Business Goal Measurement Objective

Metrics

Improvement in Ensure that the project operates at the


productivity
desired productivity levels
Measure process performance

Size, effort, review


effectiveness, rework effort
percentage

Improvement in Ensure that the software produced is


delivered
at a desired level of quality
quality
Meeting SLAs
Ensure User Acceptance Level
satisfaction

Delivered defects, defects


detected at various stages,
Turn around time, Service
levels (as applicable)

Adherence to
schedule

On time delivery
Meeting SLAs

Elapsed days, schedule


adherence percentage

Return on
Investment
(ROI)

Validate if the total cost of


ownership has been lowered

Cost of Quality, cost of defects


detected / undetected, cost
savings over multiple releases,
cost benefits of off shoring

-62-

Stakeholder management

Stake holder management


Success of this project will
line up more new projects
with good operating margin

Vendor company is CMMi5 certified


I neednt worry about quality and
schedule of deliverables

Management

Client

The testing team has been loading


us with lot of rework by raising too
many defects. Let me deliver my
module late for the next release

I am 6 months old in this project and have


sufficient experience to take up additional
responsibilities. That would help me move
to a higher role as well

Developer
Challenged TM
Tester

Challenge Meet expectations of all Stakeholders


-64-

Stakeholder management - Customer

Customer management
Understand the customers objective of executing the project
Obtain sign off for the deliverables
Communicate regularly to
Update the status
Resolve issues
Understand any scope changes
Mode of communication could be face to face meeting, conference call,
email, video conference
Capture periodic feedback to know customer satisfaction level and work
on the areas needing improvement
-66-

Expert speaks
Kapil Saxena (GTM) says Client management plays a very
important part in the business

-67-

Stakeholder management Test team

Test team
Test team Identification
Willingness to learn new technologies, domain and be part of
the overall testing team
Constructive attitude towards quality
Destructive creativity
Probing skills
Flexibility to adapt to frequent changes
A skeptical, yet not hostile attitude

Ability to appreciate the users perspective

-69-

Test team
Benefits of effective test team identification
Minimal training effort and costs

Lower Cost of Quality


Fewer people management issues
Reduced risk to the project
Controlled costs
Winning Client confidence

-70-

Training
Identify the skills required for short term and long term
Conduct training

Evaluate feedback
Periodically assess the relevance and benefits of training programs
through metrics

Training requirements could be in the following areas


Testing process
Quality process
System/ functional knowledge
Technology
Business domain
Testing Tools
Soft skills
-71-

Training (Contd)
Benefits of effective training
Higher effectiveness and productivity of testing effort
Better test coverage of the requirements with Shortened cycles

Higher motivation for testing team


Reduced risk to the project leading to lesser rework effort in testing

-72-

Motivating testing team


Some facts which can motivate a testing team
Using tools to test an application

Identifying performance bottlenecks


Testing multiple interfaces
Being responsible for quality
Working on complex domains
Working on multiple levels of testing

-73-

Expert speaks
Rajneesh Malviya (DM) says Challenging the testing team to own
their task makes them contribute their best

-74-

Best practices in team management


Match strengths and work assignment
Empower the team with responsibility
Make work more challenging
Equitable allocation of work

Personal attention to each team member


Regular communication
Recognize achievements and celebrate every success
Have fun always - even under stress

-75-

Case study
Resolve the case study and prepare a communication strategy for the
given scenario
Sesha is appointed as a manager to handle a testing project with 8 testers for a
RETAIL client. Sesha has expertise in System Integration testing only. The scope
of testing in the new engagement is manual, System Integration, Usability,
compatibility and the project has two parallel tracks spanned across 3 geographic
locations. Team composition is
2 experienced testers at Australia
1 in USA
4 freshers + 1 experienced tester at offshore.
Sesha is at offshore
The client is at USA
Looking at the tough timelines, Sesha decides to help his team with execution.
Sesha needs help to devise a strategy for communication with the team and client
-76-

Case study - Answer


Key points
1. Two parallel tracks of the project
2. 3 geographic locations and 4 freshers at offshore
3. Plan for Knowledge Transition Phase / Pilot Phase
4. Plan for Steady Phase / Long term Phase
For details of the resolved case study refer to the attached document

-77-

Stakeholder management Development team

Development team
Diagram below shows development and testing phases in parallel

Regular communication with developers to bridge the gaps (same


version of documents being used in development and testing, defect
resolution, build management etc.)
-79-

Role play
Vishal is a very good Test Engineer. He is testing a web application. The defects
logged by him are generally accepted by the development team and fixed.

While doing an internationalization testing, Vishal logs about 10


Defects which are related, and developer Lead Anil fights with Vishal
saying he should have logged one defect and said similarly in location x,
y, z. Vishal is of the opinion that it is easy to track when there are
Different defects.
Anil says that the quality of the product will not meet the set criteria if 10
Defects are raised and wants Vishal to reduce the number of defects.

What should Vishal do?


Role play: 2 members one as Vishal and other one as Anil

-80-

Role play - Answer


For details of the resolved case study refer to the attached
document

-81-

Test management challenges

Other Challenges

Training on the Technology, Domain, Testing, Tools

Prioritization of activities

Manual Testing (Removing monotony)

Making time for testing

Communication with multiple stakeholders

Dependency on external factors like interfaces, development teams to


plan the testing activity and

Motivating the testing team

Building good relationship with development team

Multitasking (Project, Team, Communication etc..)

-83-

Test Management Best Practices


Knowledge Management for smooth running of project even when
people move in/out of project
Team motivation to get the best from the them
Prioritization of tasks - With best combination of priority and severity
Regular communication with stakeholders
Timely escalation to avoid emergency situations
Timely audits to check process compliance
Use of RTM
-84-

Best Practices - Risk based testing using RTM


In a RTM each requirement is mapped to
Business criticality - Helps determine the depth of coverage
required for the requirements. Higher the criticality, greater the
number of test cases to test that requirement
Market priority - Helps decide the prioritization of the testing effort
for the test cases written to validate that requirement
Risk of not testing - Captures in qualitative / quantitative terms the
impact of not testing that particular requirement
Main data captured in an RTM are listed below
Business
Functionality

Test
Scenario

Test
Case

Test Data
requirements

-85-

Complexity

Business
Criticality

Market
Priority

Risk of not
testing

Expert speaks
Indira R (GTM) says How quickly can, one scale up to meet client
expectations is an important factor in client relationship
management

-86-

Case study
Resolve the case study and prioritize the tasks
Two testers Rekha - well experienced in functional test automation and Nirmala well experienced in performance testing have been working together for 2 years
now in the same project along with their manager Nisha. Both of them are
excellent performers and have never missed the timelines.

Nisha in addition to her current project (test management of 15 members doing


manual test execution), has to present a proposal to the client for a very good
opportunity, involving both functional automation and performance testing within a
week. Nisha decided to involve Rekha and Nirmala.
Off late Nisha started noticing that Nirmala is not showing any interest in the
project now. For any task she wants to approach Rekha to do the work. Rekha has
been very busy with her deliverables but always obliges Nirmala.
-87-

Case study (Contd)


Few days past Nirmala stops coming for work without any notice. When contacted
on phone she says she will join after a week. Nisha asks Rekha to take over
Nirmala's work immediately and Rekha disagrees saying she is already
overloaded and she cannot take anymore. Nisha accuses saying had Nirmala
given this work to her she would not have fought like this. Rekha does not like it.
Background - Rekha has got a very good offer and plans to resign after 10 days.
She had told Nirmala at lunch 3 days ago and since then Nirmala is disturbed.
Nirmala is on leave to search for a job as she feels, without Rekha she cannot
work in the present company.
Rekha decides to submit her resignation immediately.
What would Nisha do now? Her proposal work, current project and two excellent
members are at stake. Prioritize the tasks and suggest what best done by Nisha
would keep all the three activities out of trouble.
-88-

Case study - Answer


Key points
1. Avoiding person dependency
2. Motivating the team
3. Maintaining good rapport between manager and team members
4. Prioritization of tasks
For details of the resolved case study refer to the attached document

-89-

Summary

Summary
Initiation
Thorough understanding of the contract, proposal, application,
customer, objective of the project
Deliverables, commitments, estimates, plan and strategy approved by
client
Understand the project value addition to each stakeholder
Define critical success factors for the project
Standardize templates, checklists, process
Structured formal communication
-91-

Summary Strategy / Plan


Identify required
Testing types

Decide if a Proof
of Concept (POC)
test is required

Effort estimation
and planning

Identify test Data


requirement and
process to
identify the same

Test
Strategy
/Plan

Decide on
entry/exit criteria
and finalize
scope
-92-

Decide tools and


monitoring
Parameters

Decide on Test
Environment
Setup

Assign roles and


responsibilities

Summary (Contd)
Execution
Request acknowledgement and signoff for deliverables
Regular milestone analysis and release to get intermediate feedback
and process improvement
Defect management
Closure
Identify the re-usable artifacts
Publish the best practices and lessons learnt
Provide feedback to team on their performance
-93-

Questions?

Further Reading *
PMElite
PRIDE
QIVS
* Open in the slide show to access the links

Thank You
IVS-TRAINING
Any doubts or suggestions for improvement can be
forwarded to: IVS_TRAINING@infosys.com

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