Word For Theses General Ver 8.1

PhD Accomplishment
MS Word For
Thesis/Dissertation/Report
MOHD ZULI JAAFAR (PhD)
W4T Workshop - DrMZJ
2014
I will share my 7years experience..

2
Facilities in MS Word for thesis writing

IncludingDocument Map(Word2007) or
Navigation Pane(Word 2010)
However, there are lots of facilities in Word
can be used to make writing easy
MS Word for Thesis Workshop is one of its
kind in Malaysia
Common training for Graduates and
Postgraduates in many foreign universities
2014
2014
Who need this knowledge

4
1.
2.
3.
To the student who want to submit his/her

thesis six months from now
To the future PhD/Master/Under graduate
candidate who has to submit a
thesis/dissertation
To the Supervisor of PhD/Master/Under
graduate student
2014
Where I get this from?

5
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SOME LINKS
6
1.
2.
3.
4.
http://www.bristol.ac.uk/itservices/learning/resources/searchresults.html?t
opic=7&8=&14=&2=&15=&11=&4=&9=&5=&18=
&3=&7=&13=&level=&audience=Students&restype=&keyword=&find-res-btn=search+%3E%3E
http://honors.umaine.edu/currentstudents/academics/thesis/forms/
http://guides.lib.umich.edu/content.php?pid=245
394&sid=2027457
http://www.utexas.edu/ogs/pdn/downloads/
2014
University of Bristol
7
2014
University of Michigan Library

8
http://www.gradcollege.iastate.edu/current/thesis/checklist/
2014
The university of Texas at Austin

9
2014
University of Massachusetts Amherst

10
2014
University of Waterloo
11
2014
Univ. of Calgary
12
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Sample 2.1
13
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Sample 2.2
14
2014
Facebook
15
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Course Aims
16
1.
2.
3.
To use techniques in MS Word that save time

(and money).
To ensure the quality of the presentation of a
thesis by standardizing its format and layout.
To produce the thesis based on the
requirement as given by Postgraduate Office.
2014
At the end of the workshop

17
1.
2.
Use knowledge in Chapter 1

to 18.
Publish your thesis in one
single document in pdf.
2014
Good news
18
Malaysia Wants to Produce 60,000 PhD

Holders by 2020 allocated RM350 million in
10th Malaysian Plan.
Academic PhD (SLAB, SLAI) and Industrial
PhD, MyPhD.
Korea, 50 million population, 12000 PhD
holder.
Malaysia, 30 million population, 8000 PhD
holder.
2014
Agenda
19
Day 1
9.00 10.30 am
10.30 11.00 am
11.00 am 1.00 pm
1.00 2.20 pm
2.30 5.00 pm
Day 2
9.00 10.30 am
10.30 11.00 am
11.00 am 1.00 pm
1.00 2.20 pm
2.30 5.00 pm
Introduction
Backup, Autosave and Cloud Storage
MS Word Templates
The Structure of Thesis
Page Break and Section Breaks
Page Numbering
Coffee Break
Creating Your University Styles -- Thesis Guideline
Apply and Modifying Template and Styles
Attaching and Updating
Lunch
Insert Captions
Rule of Fields Markers
Inserting Chapter(s)
Inserting Title in Header and Footer
Coffee Break
Table of Contents and Outline Level
Word Count
Cross Referencing
Lunch
Simulation and managing large files
EndNote Revisited
2014
Materials for this workshop

20
Thesis template
Slides
References
Simulation files-Your Master thesis
2014
THE CARE AND

MAINTENANCE OF YOUR
ADVISOR
HUGH KEARNS AND MARIA GARDINER
5 7 0 | NATURE | VO L 4 6 9 | 2 7 Ja n ua ry 2 0 1 1
2014
21
Supervisor
22
Your responsibility, select them is your choice

In 2009, the US Council of Graduate Schools
in Washington DC reported survey results
showing that 65% of the 1,856 doctoral
students who responded identified mentoring
or advising as a main factor in PhD completion
2014
Three main items to be done

23
1. Meetings
2. Feedback
3. Managing
up
2014
Meetings
24
My adviser is lovely but he/she is just so

busy that we never get to talk about my
thesis
1.
2.
3.
To schedule them and follow up to make sure

that they happen.
You need a specific, uncomplicated agenda
that could include such action items as what
youve done in the past two weeks
As a feedback on written work; what youll do
in the next two weeks; the next meeting
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Feedback
25
1.
2.
3.
4.
You need to be a bit more specific

Identify clearly the type of feedback you are
looking for.
Maintaining your adviser means asking for
what you need rather than hoping that he or
she will know what to provide.
Yes/no
2014
Managing up
26
1.
2.
3.
PhD is yours!!!
Please comes to them with suggestions and
solutions as well as problems, gets things
done and makes the job of advising easier.
If your adviser is not giving you what you
need, you need to go out and get it.
2014
Another Good News

27
You only have to write

ONE thesis
At the end, you can add

Dr to your name
Good for upgrades and

promotion
Possibly new salary
scheme for PhD/MSc
holder
2014
The Bad News

28
Writing a thesis is
hard, painful work
Youve already done

the fun part (the
research)
Its unlike any other

document
Thesis writing is not a

marketable skill
2014
The main TWO obstacles in thesis

writing
29
Doing research is fun, however

To put the ideas on
paper as what your
supervisor want
To organize/format
it as stated by your
universitys
guidelines
2014
Ok, when do I start?

30
So Im motivated
When do I actually
start writing?
No, the day you start
your PhD
Write it all down!
2014
Read some theses

31
From THE BEST

student of your
supervisor
Good way to get a
feel for the beast
My
PhD thesis
2014
MS Word for thesis

32
Chapter 1:
Introduction
Chapter 2:
Backup, Autosave And Cloud Storage
Chapter 3:
The Structure Of Thesis
Chapter 4:
MS Word Templates (DOTX)
Chapter 5:
Page Break And Section Break
Chapter 6:
Page Numbering
Chapter 7:
Creating Your University Styles Thesis Guideline
Chapter 8:
Apply And Modifying Template And Styles
Chapter 9:
Attaching And Updating Template
Chapter 10:
Quick Access Toolbar And Shorcut Key
Chapter 11:
Insert Captions And Macro
Chapter 12:
Rule Of Fields Markers
Chapter 13:
Inserting Chapter(s)
Chapter 14:
Inserting Title In Header And Footer
Chapter 15:
Table Of Contents, List Of Figures And Outline Level
Chapter 16:
Creating style
Chapter 17:
Cross Referencing
Chapter 18:
Simulation And Managing Large Files
2014
Chapter 1: Introduction
33
1.
2.
3.
4.
5.
Role of supervisor
Why only one thesis?
Experience as a supervisor
Who is your audience?
When to start writing and combining all chapters
into one file?
6. Why this workshop is important before start PhD?
7. Why MS Office?
8. Quick access toolbar.
10. Is the anyone using it?
11. =rand()
2014
Chapter 2: Backup, Autosave and

Cloud Storage
34
Dont invite disaster to come
1.
i.
ii.
My doc is missing!
Unable to open, corrupted!
Solution
2.
Auto save
ii.
Backup
iii.
Buy more high quality hard disk
iv.
Google Drive, DropBox, Box etc.
v.
Use Backup software ie Cobian Backup
http://download.cnet.com/Cobian-Backup/3000-2242_410071828.html
i.
2014
Chapter 3: Structure of The Thesis

35
Roman
Chapter 1
Arabic
Chapter 2
Arabic
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Chapter 4: MS Word Templates

36
Will manage all necessary format used

regularly
Have to attach it to our .docx files
Find developer tab and attach the template
Or you may transfer all files into new files
while this template in on the background
2014
Developer tab find it

37
To use the template (Filename.dot or

Filename.dotx)
2014
Chapter 5: Page Break and

Section Break
38
Function of Page Break

Function of Section Break
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Splitting roman and Arabic

numbers
39
1.
2.
3.
Look at the structure of the thesis

Page Layout, Page Break and Section Break
Insert page number
2014
Chapter 6: Page Numbering

40
2014
Chapter 6: Page Numbering (cont.)

41
2014
Chapter 7: Creating Your University

Styles Thesis Guideline
42
2014
Chapter 8: Apply and Modifying

Template and Styles
43
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Using template, modifying it and

saving
44
1.
2.
3.
Use the template given

You can modify and updating as you want
Dont forget:
To save a style change to the

template
I. Modify the style as you wish
II. Before leaving the Modify Styles
box, tick
New documents based on this
template
then click [OK].
2014
Chapter 8: Apply and Modifying

Template and Styles(cont.)
45
2014
Chapter 9: Attaching and Updating

Template
46
2014
Chapter 10: Quick Access Toolbar

and Shortcut Key
47
2014
Chapter 10: Quick Access Toolbar

and Shorcut Key(cont.)
48
Finding and using keyboard shortcuts

For keyboard shortcuts in which you press two or
more keys simultaneously, the keys to press are
separated by a plus sign (+) in Microsoft Office
Word 2007 Help. For keyboard shortcuts in which
you press one key immediately followed by
another key, the keys to press are separated by a
comma (,).
Try : CTRL + A
(CTRL + A ) , F9
2014
Chapter 11: Insert Captions

49
2014
Chapter 11: Insert Captions (cont.)

50
2014
Chapter 12: Rule of Fields Markers

51
2014
Chapter 12: Rule of Fields

Markers(cont.)
52
2014
Chapter 13: Inserting Chapter(s)

53
2014
Chapter 14: Inserting Title in

Header And Footer
54
2014
Chapter 15: Table Of Contents, List

of Figures and Outline Level
55
2014
Generating TOC
56
1.
2.
3.
Use from template and modify

Understand the Outline Level, ie Right click,
Paragraph, select Level 1
Create pdf
2014
Chapter 15: Table Of Contents, List

of Figures and Outline Level
57
2014
Tab!
58
2014
Chapter 16: Cross Referencing

59
2014
Chapter 16: Cross Referencing

(cont.)
60
2014
Chapter 17: Simulation and

managing large files
61
2014
Chapter 18: Word Count and

Endnote
62
2014
Chapter 18: Word Count and

Endnote(cont.)
63
2014
Saving to PDF
64
2014
Creating own template

65
2014
66
Good Luck!
2014

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PhD Accomplishment

MOHD ZULI JAAFAR (PhD)

W4T Workshop - DrMZJ

I will share my 7years experience..

Facilities in MS Word for thesis writing

W4T Workshop - DrMZJ

Who need this knowledge

To the student who want to submit his/her

W4T Workshop - DrMZJ

Where I get this from?

W4T Workshop - DrMZJ

W4T Workshop - DrMZJ

University of Michigan Library

W4T Workshop - DrMZJ

The university of Texas at Austin

W4T Workshop - DrMZJ

University of Massachusetts Amherst

W4T Workshop - DrMZJ

W4T Workshop - DrMZJ

W4T Workshop - DrMZJ

W4T Workshop - DrMZJ

W4T Workshop - DrMZJ

W4T Workshop - DrMZJ

To use techniques in MS Word that save time

W4T Workshop - DrMZJ

At the end of the workshop

Use knowledge in Chapter 1

W4T Workshop - DrMZJ

Malaysia Wants to Produce 60,000 PhD

W4T Workshop - DrMZJ

Materials for this workshop

W4T Workshop - DrMZJ

W4T Workshop - DrMZJ

THE CARE AND

Your responsibility, select them is your choice

W4T Workshop - DrMZJ

Three main items to be done

W4T Workshop - DrMZJ

My adviser is lovely but he/she is just so

To schedule them and follow up to make sure

You need to be a bit more specific

W4T Workshop - DrMZJ

W4T Workshop - DrMZJ

Another Good News

You only have to write

At the end, you can add

Good for upgrades and

W4T Workshop - DrMZJ

The Bad News

Youve already done

Its unlike any other

Thesis writing is not a

The main TWO obstacles in thesis

Doing research is fun, however

W4T Workshop - DrMZJ

Ok, when do I start?

W4T Workshop - DrMZJ

Read some theses

From THE BEST

W4T Workshop - DrMZJ

MS Word for thesis

Backup, Autosave And Cloud Storage

The Structure Of Thesis