Full-Time Equivalent (FTE) LRA MTG 070208

Full-Time Equivalent (FTE)
February 8, 2007
OFFICE OF THE CHIEF FINANCIAL OFFICER
CFO
Full-Time Equivalent (FTE)

FTE = Unit of Measure of a
workers productivity or effort
FTE
Count
Head
CFO
Units of Measure - 4 Types of Hrs

Productive Hours hours charged to a project
Paid Leave Hours:
Leave
Project ID
Vacation
Overtime Hours
Account
221402
Sick
356001
Holiday
356011
Other
356002
not in FTE calc
Leave w/o Pay (LWOP) not in FTE calc

3
CFO
Units of Measure Work Month

Work Month = Productive Hours in Acctg Period
/ Available Hour in Acctg Period
FY07
Period
Available Hours
1
2
3
4
5
6
7
8
9 10 11 12 Total
MON
176 176 168 184 160 176 168 184 168 176 184 160 2,080
BWK
120 200 120 240 160 160 160 200 160 160 200 200 2,080
Available hours for monthly (MON) employees

are different from bi-weekly (BWK) employees
because of their differences in time reporting to
LDRS and General Ledger in any given month.
4
CFO
FTE Calculation
FTE = FTE Factor x Work Month of each
employee
FTE Factor =
( Productive Hours + Paid Leave Hours)
Productive Hours
calculated for each paygoup (MON or BWK) at
the Level 1 division employees home
organization
5
CFO
Paid Leave Factor (PLF)

PLF = 1 / FTE Factor
PLF =
( Productive Hours )
( Productive Hours + Paid Leave Hours)

FTE = Employee Work Month / PLF
CFO
Example
Assume Division A has 4 MON
and 3 BWK Employees
For each MON employee:
Available Hrs = 22 Days x 8 Hrs/Day = 176 Hrs
For each BWK employee:
Pay Period Ending Sent to FMS
11/4/06
11/9/06
11/18/06
11/28/06
12/2/06
11/28/06
Total Available Hours/BWK employee
7
Hours
80
80
40
200
CFO
Example - Monthly (MON)
Hours
Bill
Mary
Jack
Mike
Total
(a)
(b)
Productive Paid Leave
160
16
152
24
80
16
144
24
536
80
(c)
LWOP
(d)
Total (a)+(b)
176
176
96
168
616
Total Dept A MON FTE = 3.500; headcount = 4
(e) = (a)/176 (f)=S(d)/S(a) (g)=(e)x1.15

Work Month
FTE Factor
FTE
0.9091
1.045
0.8636
0.993
0.4545
0.522
0.8182
0.940
3.0455
1.15
3.500
PLF =
0.8701
(a) Productive Hours = Hours Worked (hours charged to projects)
CFO
Example - Bi-weekly (BWK)
Hours
Joe
Sue
Don
Total
(a)
(b)
Productive Paid Leave
184
16
92
24
176
24
452
64
(c)
Overtime
(d)
Total (a)+(b)
200
116
200
516
Total Dept A BWK FTE = 2.580; headcount = 3
(e) = (a)/200 (f)=S(d)/S(a) (g)=(e)x1.14

Work Month
FTE Factor
FTE
0.9200
1.050
0.4600
0.525
0.8800
1.005
2.2600
1.14
2.580
PLF =
0.8760
(a) Productive Hours = Hours Worked (hours charged to projects)
CFO
Adjustments
Adjustments for late time entry or corrections
to hours reported in prior reporting periods.
If the prior time reporting period occurs in the
same accounting period as the current time
reporting period, then adjustment hours are
included in the FTE calculations.
If the adjustment is not for the current
reporting period, an Adjusting FTE is
calculated and will be included in calculating
YTD FTE.
10
CFO
Key Points
Standard calculation for LBNL FTE reports.
FTE Calculation based on FTE Factor of
whole L1 Division (home organization).
FTE of an employee can be > 1.0 or 0.
FTE calculation excludes LWOP and
overtime.
YTD Ave FTE calculation includes FTE

adjustments.
11
CFO
Sample BRS Report-Page1 Current Period
12
CFO
Sample BRS Report-Page 4 Adjustments
13
CFO
Sample BRS Report-Page 5 Total
14
CFO
Sample Effort Analyzer Report 1

FY06 FTE
FTE
as values
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AF - Accelerator & Fusion Research
74.17
74.97
72.78
75.34
71.13
70.29
68.79
68.64
72.61
71.53
71.99
70.90
AL - Advanced Light Source
85.25
85.30
84.02
84.96
83.13
82.48
83.11
82.96
88.89
91.61
92.95
90.91
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
182.09
185.59
187.37
186.12
181.51
183.85
184.61
182.64
182.95
182.86
183.40
183.44
AD - Administrative Services
BU - Business Services Division

CF - Office of Chief FinanceOfficer
CH - Chemical Sciences
CR - Computational Research Div
70.83
71.90
71.07
68.86
68.27
66.57
65.40
69.11
88.15
95.37
77.45
65.90
113.23
112.93
116.44
115.72
108.07
133.50
132.74
132.52
139.97
144.20
142.89
133.86
0.00
0.00
0.00
0.00
9.00
9.00
9.01
9.01
9.00
9.00
9.00
9.00
EE - Environmental Energy Tech
209.00
206.42
206.83
198.39
201.88
200.80
196.91
197.79
205.32
204.02
202.27
194.75
EG - Engineering
275.33
275.95
274.73
275.69
275.86
272.91
273.52
274.14
272.61
271.50
270.70
266.23
90.85
89.41
87.57
86.72
83.84
83.99
83.10
83.08
84.60
86.50
87.99
90.26
ES - Earth Sciences
129.57
128.44
128.43
127.24
130.12
131.66
130.75
126.05
131.55
132.31
131.16
127.92
FA - Facilities
264.35
266.59
264.22
258.57
255.24
255.17
249.97
248.24
249.51
238.54
235.71
235.55
GN - Genomics Division
151.81
153.65
150.60
149.14
148.87
152.21
151.24
153.58
157.63
165.60
168.08
165.53
HR - Human Resources
66.74
63.96
61.33
62.54
64.36
66.03
64.50
62.98
61.01
62.66
63.07
61.91
180.89
178.67
176.55
177.16
175.51
149.10
149.80
149.78
150.35
152.52
154.27
148.41
CS - Computing Sciences
EH - Environment, Health & Safety
IC - Information Technology Div
63.71
64.35
64.67
64.14
62.56
60.84
62.23
61.84
62.43
60.80
60.84
59.08
LS - Life Sciences
240.63
238.29
239.45
239.57
240.27
244.99
249.48
252.71
257.56
265.83
258.70
246.94
MS - Materials Sciences
LD - Laboratory Directorate
163.30
164.51
166.86
177.93
175.29
185.09
182.74
187.35
226.47
230.11
212.55
188.46
NE - NERSC
69.37
67.43
67.38
67.11
64.53
64.06
61.62
62.54
67.17
68.63
67.37
67.14
NS - Nuclear Science
83.88
82.62
81.42
80.21
80.40
77.39
76.53
78.62
79.81
81.50
76.53
73.66
OP - Operations Division
12.21
11.27
10.95
10.00
10.00
10.00
10.00
9.00
8.57
7.00
7.17
6.65
PA - Public Affairs
27.59
27.19
26.45
26.28
26.62
27.22
27.21
27.17
29.28
30.83
30.71
27.87
120.46
122.06
120.67
120.44
125.55
124.56
123.44
121.31
136.15
137.40
132.28
112.94
89.90
88.10
88.65
88.58
91.15
90.48
90.61
92.84
94.30
97.17
94.65
86.26
0.00
0.00
0.00
0.11
0.00
0.18
0.00
0.00
0.00
0.11
0.00
0.00
2,765.16
2,759.57
2,748.41
2,740.81
2,733.15
2,742.38
2,727.30
2,733.87
2,855.87
2,887.57
2,831.73
2,713.58
PB - Physical Biosciences
PH - Physics
Undefined value - Undefined value
Employee Home Organization
15
CFO

FY06 YTD Ave FTE
Home Dept Average YTD FTE
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
2006
74.20
74.54
73.92
73.58
73.13
71.79
71.37
71.03
71.17
71.19
71.30
71.27
85.25
84.54
84.33
85.24
85.53
85.00
85.37
85.34
85.74
86.35
88.68
89.78
89.78
182.15
185.02
185.75
185.77
183.84
183.90
184.35
184.78
183.57
183.42
183.43
183.41
183.41
CF - Office of Chief FinanceOfficer

CR - Computational Research Div
71.27
70.84
71.00
70.34
69.58
69.21
67.91
66.91
68.09
70.32
72.83
73.24
72.63
72.63
113.01
112.97
115.20
114.66
109.29
135.74
135.29
134.08
134.68
135.64
136.15
135.84
135.84
0.00
0.00
0.00
0.00
8.91
8.93
8.94
8.95
8.95
8.95
8.96
8.96
8.96
EE - Environmental Energy Tech
209.33
207.62
206.98
205.12
206.10
205.29
204.09
203.33
203.57
202.75
202.61
201.97
201.97
EG - Engineering
273.60
274.67
275.00
275.08
275.19
274.74
274.51
273.77
272.62
273.45
273.25
272.57
272.57
90.52
89.90
88.44
87.86
87.00
86.55
86.11
86.51
86.27
85.41
85.64
86.01
86.01
ES - Earth Sciences
130.76
129.27
128.93
129.24
129.34
129.65
129.79
128.66
129.00
129.38
129.57
129.38
129.38
FA - Facilities
262.05
263.89
263.60
262.09
259.26
258.55
257.37
256.21
256.38
254.58
252.85
251.33
251.33
GN - Genomics Division
152.30
152.56
151.86
150.47
149.92
150.25
149.47
149.99
150.67
152.16
153.61
154.44
154.44
HR - Human Resources
66.81
65.21
63.90
63.58
63.68
64.06
63.23
63.21
62.93
62.83
62.84
62.76
62.76
180.94
179.24
177.93
177.71
175.71
148.41
148.50
148.59
148.77
149.08
149.49
149.04
149.04
63.79
63.82
63.94
64.04
64.16
64.48
64.16
63.82
63.69
63.39
63.16
61.88
61.88
LS - Life Sciences
241.45
239.44
239.57
238.97
239.43
240.81
241.93
243.31
244.92
247.05
247.93
248.63
248.63
MS - Materials Sciences
IC - Information Technology Div

163.68
163.95
164.51
167.56
167.71
170.53
172.26
173.84
180.67
186.47
188.17
188.16
188.16
NE - NERSC
69.25
68.25
67.96
68.49
66.07
65.66
65.09
65.60
66.64
66.84
66.88
66.85
66.85
83.91
82.56
82.14
81.41
81.24
80.60
79.44
79.28
78.45
78.72
79.47
79.01
79.01
OP - Operations Division
12.21
11.74
11.48
10.30
10.24
10.20
11.06
9.96
9.81
9.53
9.31
9.08
9.08
PA - Public Affairs
27.33
27.08
26.85
26.70
26.67
26.76
26.85
26.89
27.20
27.56
27.85
27.85
27.85
120.68
121.37
121.14
122.55
123.20
123.50
124.40
122.82
124.25
125.56
125.28
123.23
123.23
89.90
89.02
88.90
88.83
90.10
90.04
90.12
91.13
91.48
92.16
91.36
90.93
90.93
0.00
0.00
0.00
0.03
0.02
0.05
0.04
0.04
0.03
0.04
0.04
0.03
0.03
2,763.95
2,757.67
2,752.65
2,748.85
2,744.96
2,743.40
2,740.64
2,739.22
2,751.77
2,765.31
2,771.06
2,765.05
2,765.05
PH - Physics
Undefined value - Undefined value
Employee Home Organization
16
CFO

For Oct, 2006
Project Dept \ Home Dept
Oct
AF - Accelerator AL - Advanced
& Fusion
Light Source
Net FTE
Net FTE
CF - Office of
Chief
Net FTE
CH - Chemical
Sciences
Net FTE
CR Computational
Net FTE
EE Environmental
Net FTE
EG Engineering
Net FTE
EH Environment,
Net FTE
ES - Earth
Sciences
Net FTE
FA - Facilities
Net FTE
GN - Genomics
Division
Net FTE
HR - Human
Resources
Net FTE
IC - Information
Technology Div
Net FTE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
65.50
0.00
1.47
0.00
1.02
0.00
36.81
0.00
0.00
0.78
0.00
0.86
0.32
8.01
84.49
1.98
0.00
0.00
0.00
81.56
1.06
0.00
5.17
0.00
1.08
2.24
CF - Office of the CFO
0.00
0.00
133.24
0.00
0.00
0.00
0.00
0.00
0.00
0.67
0.00
0.00
0.00
0.00
0.00
0.05
70.84
0.51
0.00
0.12
0.00
0.31
0.33
0.00
1.42
0.00
0.00
0.00
3.92
0.00
100.56
0.89
0.39
0.00
0.00
2.58
0.00
2.41
43.48
EE - EETD
0.15
0.00
5.47
0.00
0.00
206.27
0.87
0.00
0.10
2.53
0.00
4.44
0.00
EG - Engineering
0.25
0.00
1.27
0.00
0.00
0.00
66.90
0.00
0.00
2.51
0.00
3.88
1.52
0.05
0.00
1.33
0.00
0.00
0.00
0.00
85.17
5.91
4.67
0.00
0.00
5.57
ES - Earth Sciences
0.00
0.00
2.12
0.00
0.00
0.75
7.22
0.01
123.27
2.94
0.00
0.00
0.75
FA - Facilities
0.00
0.05
6.14
0.00
0.00
0.18
0.43
0.94
0.00
219.50
0.00
0.00
5.20
GN - Genomics
0.00
0.00
4.05
0.00
3.87
0.00
12.33
0.39
0.00
5.38
151.94
3.80
0.05
IC - Information Technology
0.00
0.00
0.00
0.00
0.39
0.00
0.64
0.26
0.00
1.95
0.00
0.00
119.09
0.00
0.00
2.03
0.00
0.00
1.25
0.00
0.00
0.36
1.49
0.00
0.88
0.40
LS - Life Sciences
0.00
0.00
8.99
0.00
0.05
0.00
4.03
0.21
0.00
1.38
0.05
3.57
0.70
MS - Material Sciences
0.00
0.70
3.23
0.00
0.00
0.00
12.12
0.00
0.00
3.55
0.00
3.49
0.00
0.00
0.00
0.79
0.00
3.74
0.00
26.64
0.37
0.00
2.35
0.00
0.80
0.00
OP - Operations
0.00
0.00
1.11
0.00
0.00
0.00
0.03
2.11
0.00
0.85
0.00
37.27
0.03
0.00
0.00
4.36
0.00
0.71
0.00
4.98
0.00
0.82
2.39
0.31
2.11
1.20
PH - Physics
0.24
0.00
0.60
0.00
2.17
0.00
18.54
0.00
0.00
1.04
0.00
0.82
0.40
SUMMARY - SUMMARY
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
74.20
85.25
182.15
70.84
113.01
209.33
273.60
90.52
130.76
262.05
152.30
66.81
180.94
( Blank )
Project Summary Group
17
CFO

For Oct, 2006 contd
Project Dept \ Home Dept
LD - Laboratory LS - Life
Directorate
Sciences
Net FTE
MS - Materials
Sciences
Net FTE
Net FTE
NS - Nuclear
Science
NE - NERSC
Net FTE
OP - Operations PA - Public
Division
Affairs
Net FTE
Net FTE
PB - Physical
Biosciences
Net FTE
Net FTE
PH - Physics
Employee Home
Organization
Net FTE
( Blank )
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.84
0.00
0.00
0.00
0.68
0.00
0.00
0.00
0.38
109.65
1.07
0.00
0.64
0.00
0.00
0.00
0.00
0.00
0.00
187.31
CF - Office of the CFO
1.07
-0.13
0.00
0.00
0.00
0.34
0.00
0.00
0.00
135.20
0.00
0.00
1.03
0.00
0.00
0.00
0.00
1.09
0.00
75.69
1.89
0.00
0.00
55.48
0.00
0.00
0.00
0.38
0.00
211.96
EE - EETD
1.07
0.00
1.37
0.00
0.00
0.00
0.00
0.00
0.00
222.27
EG - Engineering
1.28
0.00
1.47
0.00
0.04
0.00
0.00
0.00
0.54
79.66
1.80
0.00
0.00
0.00
0.00
0.57
0.00
0.00
0.00
105.07
ES - Earth Sciences
2.10
0.21
0.00
0.00
0.00
0.00
0.00
0.49
0.00
139.85
FA - Facilities
1.64
0.00
0.98
0.00
0.00
1.02
0.00
0.00
0.00
236.06
GN - Genomics
1.08
6.48
0.00
0.00
0.00
0.00
0.00
0.00
0.00
189.36
IC - Information Technology
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
122.34
43.80
0.00
0.34
0.00
0.00
1.94
0.00
0.00
0.00
52.50
LS - Life Sciences
0.87
232.97
0.34
0.00
0.00
0.00
0.00
4.13
0.00
257.29
MS - Material Sciences
0.87
0.00
153.70
0.00
0.00
0.00
0.00
0.99
0.00
178.66
1.02
0.23
0.31
4.02
82.67
0.00
0.00
0.00
3.62
126.58
OP - Operations
1.30
0.00
2.18
0.00
0.47
8.34
27.33
0.00
0.00
81.01
0.23
1.50
1.03
0.00
0.00
0.00
0.00
113.60
0.00
133.23
PH - Physics
0.87
0.00
0.28
9.75
0.05
0.00
0.00
0.00
85.35
120.11
SUMMARY - SUMMARY
0.00
0.18
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.18
63.79
241.45
163.68
69.25
83.91
12.21
27.33
120.68
89.90
2,763.95
Project Summary Group
18
CFO

Full-Time Equivalent (FTE) LRA MTG 070208

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Full-Time Equivalent (FTE) LRA MTG 070208

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Full-Time Equivalent (FTE)

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