Operations Management

- SELFC

Index
Brief Introduction
Agreements Status Lease, Registered
Status Handover of Incomplete jobs & relevant costs
Site Management Team Org Chart (SELFC)
Property Management Brief AMC, Manpower, Campus Security etc
Fit-out Management

Documents Management

Index Contd
Inflow vs Outflow management
Revenues to be collected IFMS
Actual Expenditure
Proposed Out Flow
WTC Recurring charges
Shares & Authority delegation

Points for discussion

Brief Introduction
-

Brief on todays operations

Way forward for site operations

Collections status

Discussions for agreeing on few strategic agendas

Agreements Status Lease,

Registered
Total Agreements

Lease

Registered Remarks

No of customers 647/1029

4330 SQFT

470721 SQ
FT/771571
SQ FT

%age

.56%age

61%age

100%

Remarks

Status Handover of Incomplete Jobs &

relevant costs
Civil
Pending work cost Rs. 330,452,680/(Nothing has been handed over)
MEP
Pending work cost Rs. 43,662,444/(50% Handed over to CBRE)

Site Management Team Org Chart

(SELFC)
Director
(O&M)

Director
(Finance)

CBRE Team
HK, Technical

Accounts team to
manage
inflow & Outflow
records

CBRE
Outsourced team

Vendor payments

Compliance Team &

Outsourced
vendors management

Original Documents

Security

Director
()

Leasing

Property Management Brief AMC,

Manpower, Campus Security etc

Team Size Current size - 70

(Team size will increase with occupancy )
Security Recommended to award it to CBRE for all

Fit-out Management
-

Same has been prepared and agreed

Draft as attached herewith

FITOUT / ALTERATION GUIDELINES

CP-4 Sector-8
IMT Manesar,
Gurgaon 122050, Haryana

Documents Management
Classification;

Building documents Agreements & approvals

Financials documents

Statutory compliance documents

** Originals to be kept with Director Finance (Mr Pradosh Mohanty)

Inflow vs Outflow management

2013-14
Indirect Expenses

Direct Incomes

Group Summary

Group Summary

1-Apr-2013 to 31-Mar-2014
Indirect Expenses

Particulars

Conveyance & Travellig Expenses

Insurance Expenses

912882.00

Interest to Others

Credit

52380.00

CAM CHARGES FOR JULY-14

15714.00

CAM CHARGES FOR JUNE-2014

15714.00

CAM CHARGES FOR MAY 2014

15714.00

19096.00

Cam For April-14

15714.00

1456.00

Rent for April2014

17460.00

RENT FOR JULY 2014

46560.00

1632067.00

FEES & SUBSCRIPTION

Debit

Rent

3873248.00

Depreciation

Closing Balance

47142.00

SALARIES & BONUS

Computer Expenses

1-Apr-2013 to 31Jul-2014

CAM

26050.00

Maintenance Exp

AUDIT FEES

Particulars

25180.00
175587.30

AMC CHARGES FOR LIFT

Credit

Spire Edge Maint.

and Lease
Facilitation Ltd.

21307.00

Finance Charges

Legal & Professional Expenses

Direct Incomes

Spire Edge Maint.

and Lease
Facilitation Ltd.
1-Apr-2013 to 31Mar-2014
Closing Balance
Debit

Advertisement & Marketing Expenses

1-Apr-2013 to 31-Jul-2014

501913.00
33708.00
8350.00
145962.00

Lpg Gas Expenses

23562.00

Maintenance Stationery

29988.54

Postage & Courier Expenses

25417.00

RENT FOR JUNE 2014

17460.00

Printing & Stationery

58395.00

RENT FOR MAY 2014

17460.00

Recruitement Exp

74776.00

Staff Welfare Expenses

TELEPHONE EXP.
Grand Total

1335.00
167208.00

7757487.84

Grand Total

261318.00

Revenues to be collected IFMS

IFMS as per total Area@Rs100/sqft = Rs 87700000/(Already Issued letter)
IFMS as per sold Area
= Rs 77157100/IFMS as per registered Area =Rs 47072100/-

Actual Expenditure
Electricity Bill
- Rs 9600000/Diesel Bill
- Rs 316680/Cbre Expenses
- Rs 3873248/AMC of Chillers
- Rs 443988/AMC of Lifts
- Rs 501913/LPG Expenses
- Rs 360000 /Security cost
- Rs 3579039/Insurance Expenses - Rs 912882/Administrative Cost -Rs 2445883/Recurring Charges -Rs 616600/-

Total

= Rs 22650233 /Annuam
= Rs 1887519 / Month

Proposed Outflow

Service Heads

Cost / month Cost / Sq.ft.

(INR)
(INR)

Property Management Team Cost / Month (A)

241,200.00

Total Electrical EQUIPMENT AMC Cost / Month

(B)

120,939.17

Total HVAC Cost / Month (C)

591,580.00

Total Diesel Generator Cost / Month (E)

289,078.00

Total Fire Protection & Alarm System Cost /

Month (F)

76,920.21

Total STP Cost / Month (G)

126,850.00

Total Lift Cost / Month (H)

224,603.33

Total CCTV Cost / Month (I)

191,666.67

Total Housekeeping Cost / Month (J)

317,830.00

Total Pest Control Cost / Month (K)

Security Team Cost / Month (L)

68,750.00
507,430.00

Total Horticulture / Landscaping Cost / Month

(M)

37,140.00

Total Faade Cleaning Cost / Month (N)

30,800.00

Total Other Reimbursable Cost / Month (O)

85,250.00

Total Green Building Cost / Month (P)

Total Statutory Cost + Sinking Fund/ Month (P)
Total Utility Cost / Month (Q)
Total common area air conditioning costs /
Month (S)
Total common area Adminstrative costs /
Month (T)
Total cost / month

101,211.25
2373462
878,069.00
6326240
220,291.00
12925155

0.28
0.14
0.67
0.33
0.09
0.14
0.26
0.22
0.36

0.08
0.58
0.04
0.04
0.10
0.12
2.71
1.00
7.21
0.25
14.74

WTC Recurring charges

WTC Recurring charges Annually ( As

Per Currant Us Dollar Rate) = Rs
616600 / -

Shares & Authority

delegation

Points for discussion

-

WTC (7.7)
INR100 per sqft while renewal charges not defined for WTC entitlement

CAM charges (6d) For vacant areas, under fit-out and occupied spaces
-

Interest Free Maintenance Security (6g)

-

Calculations is not defined in agreement

Extra Hours (6f)

-

As per agreement it has to start from date of possession or within 30 days from offer of
possession whichever is earlier.

As & when applicable

Electricity (6e)
-

Minimum (Fixed) charges to be billed. Effective date to be same as above

** Same is not being charged till date

** In Registry document It is applicable post commitment period of 3 yrs (except for electricity, water,
parking area maintenance charges, ) which ends on 30th Sep14 while IFMS is applicable w.e.f.July14 i.e 3
months before commitment period ends

Thank you