Templates

Version 2.0

Source: Tobias Lindberg

August 26, 2010

Tobias Lindberg

Template agenda slide

Source: Tobias Lindberg

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Template bullet slide

Draft

Header

x
x

Source: Tobias Lindberg

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Template governance chart

Steering group
Name
Department

Name
Department

Network stakeholders

Core team

Project synchronization

Name
Department

Name
Department

Name
Department

Name
Department

Name
Department

External contact
Name
Department

Name
Department

Source: Tobias Lindberg

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Template objective-approach-result slide

Objective

Approach

Result

Source: Tobias Lindberg

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Template step slide

Step 1

Step 2

Step 3

Header

Header

Header

Description

Description

Description

Input

Input

Input

Output

Output

Output

Resources

Resources

Resources

Source: Tobias Lindberg

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Template suggestion slide

Potential
reduction
1

Source: Tobias Lindberg

X
1.

Purchasing power

1.
2.

Purchasing power
Technical spec

1.
2.
3.

Purchasing power
Technical spec
Process optimization

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Template slide
Example
Item

Cost per item

Additional cost

1 000

100

500

100

500

700

50

700

50

700

50

400

300

200

50

1 000

~x additional cost
X
x

50
100

Comment
x

Source: Tobias Lindberg

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Template process slide

x

Next Step

Date?

Source: Tobias Lindberg

Date?

Date?

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Template savings slide

Spend xxxx

possible savings

48

Potential
savings

48

- 30%

A
Baseline spend for

Source: Tobias Lindberg

A
Breakdown of Total Cost savings
B
C
D

x MNOK
x MNOK
x MNOK

Total Cost saving potential:

x MNOK

9
9

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Template suggestion slide

Actions

Description

Success factors

1. x

2. x

3. x

Source: Tobias Lindberg

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Template lever slide

Categories of scope

Who/Where?

What?

How?

Purchasing power

Specifications

Process optimization

Source: Tobias Lindberg

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Template Pareto 80/20 slide

A

Questions

Spend areas
B

1. What is possible to address?

Major spend
80%

Total spend

2. Where are possible savings

opportunities?
3. Which lever is likely to be used?
3%
1. Price negotiation
2. Technical specification
3. Process improvement

100%
E

F
Other
20%
G

Source: Tobias Lindberg

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Template workstream slide

Description

Key next steps

Responsible
(key /other)

Spend analyses,
baseline & savings
hypotheses

Current situation &

background

Benchmarking

Supply market &

long list

Core demand & RFI

Technical
specification

RFQ and negotiation

strategy

Source: Tobias Lindberg

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Template time plan slide

Aug
Activity

35

Sep
36

Oct
37

38

39

40

41

Nov
42

43

44

45

Dec
46

47

48

49

50

51

Initiate
Determine scope
Team structure and governance
Working plan
Savings hypothesis
Verify 2009 quick-win potential
Core team kick-off

Build fact base and hypothesis

Develop baseline
Analyze existing contracts
Technical specification
Develop supplier list
Communicate tender process
Supply market analysis
Internal workshop hypothesis
Process RFIs
Sourcing strategy development
Evaluate savings hypotheses
Pre-RFQ
Develop specifications for RFQ
Develop TCO
Negotiation strategy development
Contract structuring (dependent on RFQ)
Send and receive RFQ
Follow up on RFQ
Negotiate

Verification meetings
Negotiation round 1
Negotiation round 2
Negotiation round 3
Secure implementation and follow-up
Develop implementation plans
Establish control processes
Sign contract

Source: Tobias Lindberg

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Template from to slide

From

..to

40%

X
X
X

Source: Tobias Lindberg

Total

Total

Total
products

Total
site

X
X
X

15

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Template TCO slide

Incumbent
vendor

SPEND xxxx
For Telenor, having a
credible swap threat
is likely the single
biggest lever

No swap cost

Vendor
cost

Vendor
cost

Swap costs is
estimated to X MNOK
Entrant

Source: Tobias Lindberg

Vendor Swap Internal TCO

cost
cost
cost

16

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Template complement TCO slide

Definition

Risk
H=0,90
M=0,50
L=0,25

Cost

High

? MNOK

High

? MNOK

Mid

? MNOK

Low

? MNOK

x
? MNOK
GENERAL ASSUMTIONS
x
Source: Tobias Lindberg

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Template spend slide

Annual spend per OPCOS
USD millions

Average price per unit

-x%

Total

Major spend areas

USD millions
~80%

Conclusion
X
X
X
X
X

Source: Tobias Lindberg

Other

Total
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Template scenario slide

Header

Header
Estimated work plan

Start date
x

Key milestones
x

End date
x
-

Possible scope of supply

x

Key next steps

x

Suppliers
x
Challenging technical specification
x

Needed resources
x

Process optimization
x

Source: Tobias Lindberg

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Template next week slide

Monday
October 9

Tuesday
October 10

Wednesday
October 11

Thursday
October 12

Friday
October 13

End
product

SG presentation

Activity

Send RFQ

Draft SG
presentation

Send SG
presentation

Meetings

Core team meeting

SG meeting

Status call

Notes

Source: Tobias Lindberg

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Template carrots and sticks slide

Update information

Overview
Supplier name: x
Category:

Version:
Date of last update:

Yearly Spend (N, NOK million): x

Yearly Spend (S, NOK million): x
Yearly Spend (D, NOK million): x

1.0
30.03.2010

Telenor Leverage points (Carrots)

Points of leverage

Leverage strategy

Supporting analysis

Pressure elements

Mitigation strategy/Counter arguments

Supporting analysis

Telenor Pressure elements (Sticks)

Source: Tobias Lindberg

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Template slide

Suggested decisions by
x

Source: Tobias Lindberg

Immediate next steps

x

22

Appendix

Source: Tobias Lindberg

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