COPY CONTROLS:

- item details
- schedule lines

Presented By
Prema
Vaidee

COPY CONTROLS
Copying Control is one of the control parameter in SD, because
of which we are able to create one document with reference to
the another document.
For example, we can create a Sales order (OR) with reference to
a Quotation(QT) .

If we want to create a document with reference to another

document then they must be present as a pair in the Copy
control table.

Copy control is available for each level of the document. For

example, it is available for Header level, Item level and
Schedule line level of the Sales document as it has three levels.

COPY CONTROLS
Copy control is made up of
Data Transfer Routines
Copying Requirement &
few check boxes (switches) for specific control.
Data Transfer Routines copies the data from the
Source document to the Target document , but
before copying, it checks whether the Copying
requirements are met or not. If the Copying
requirement are not met then data will not be
copied , rather system may give you error,
warning messages and sometime it may
terminate the processing.

Copy Controls: VTAA T code.

ITEM OVERVIEW

ITEM DETAILS

SOURCE and TARGET

It shows source sales
document and which is
target sales documents
also source document
item category.
Item category proposal:
The item category that
the system proposes,
during copying, for the
item in the target
document.

Item category proposal is

used:
When the system is not supposed to determine a new
item category in the target document.
Example: When you copy a free-goods item from the
quotation to the order, the free-goods item category
(TANN) should appear as a default. The system should
not carry out item category determination in the order.
When the item category in the source document is not
supposed to be valid for the target document.
Example: In billing, cost determination is not to take
place for credit memos for third-partyorders (G2S).
Therefore, the system should use item category TASG as
a default since it does not determine cost, rather than
copying the source document's item category (TAS).

Copying Requirements

Copying requirement Identifies a

copying routine. The routine checks that certain requirements are met when one document is copied into another.

Few examples of copying requirements below.

Copying requirement "001" at Header level checks that Sold-toparty and Sales area must be same in both source and target
document otherwise data will not be copied.

Copying requirement "301" at Item level, checks the completion

and rejection status of the item. If the item has been rejected or
completed status then system will not copy the item to the target
document.
Copying requirement "501" at Schedule line level checks that
open quantity must be greater than zero otherwise it will not copy.

Data Transfer Routines

Copying requirements for data transfer VBAP

According to the routine you specify, the system checks that certain
sales document item fields in the source document meet the right
conditions. If they do, the system copies them into the target
document.
Procedure
Depending on the type of document to be copied, the system
proposes a routine for checking copying requirements. If you want
the system to use a different routine, you have the following choices:
You can enter the identifying number of an alternative routine
You can change the routine itself and check for specific conditions
(however, before you change a routine, you should find out where
else the routine is used, so that you avoid unwanted changes
elsewhere)
You can enter the identifying number for a new routine and then
create the routine through table maintenance.

Copying requirements for transferring business

data

According to the
routine you specify,
the system checks
that certain business
data fields in the
source document
meet the right
conditions. If they do,
the system copies
them into the target
document.

Copying requirements for partner data VBPA

According to the
routine you specify,
the system checks
that certain partner
fields in the source
document meet the
right conditions. If
they do, the system
copies them into the
target document.

Copying requirements for data transfer FPLA

According to the
specified routine, the
system checks whether
certain fields with the
billing plan data from
the source document
have filled the set
requirements. If the
requirements have
been met, the system
copies the fields to the
target document.

Quantity is calculated positively, negatively or

not at all

Indicates whether, during

copying, the quantity or
value in the target
document has a negative
effect, positive effect, or
no effect at all on the
quantity still to be
completed in the source
document.

Quantity Calculation
The system uses this indicator to determine how the quantity in the
source document is affected. For example, if you
Create a quotation item for 100 pieces,
Copy the quotation into a sales order, and
Create a sales order item for 80 pieces,
the copying has a positive effect on the quotation. In effect, you have
added 80 pieces to the quotation quantity that is now considered
complete. 20 pieces in the quotation remain to be completed.
If you do not make an entry in this field, or set indicator 0, the source
document is not blocked, which allows you to create several target
documents at once (for example, when using EDI and frequent
contract releases).
While the source document (such as quotation or quantity contract) is
being processed, it is blocked. For instance, if you are working on a
quantity contract, no one can create a release order for that contract).

Copy quantity
Copy quantity
Defines the quantity that is copied
to the target document.
Dependencies
If you leave this blank,the
system tries to copy the best
possible quantity depending on
the situation. For example, the
system would copy the open
quotation quantity if you were
copying from a quotation to an
order, and if you were creating a
credit memo, it would copy the
billed quantity.
When choosing any other values,
the system always uses the
quantity related to that value.

PRICING TYPE
Specifies how the system
treats pricing data when
copying documents.
At the time of billing, the
following pricing types are
possible:
A: Copy pricing elements
and update according to
scale. The system does not
determine any new condition
types redetermines the scale
prices for changed delivery
quantities

Copy mode for material in value contract item

This indicator specifies how the

material in a value contract item
may be copied.
This only has an effect if the value
contract item should be selected
for copying into a new document.
There are 3 ways of controlling
this:
' ': no restrictions
'A': the material from the value
contract item may not be copied.
Here, releases may only activated
for other materials.
'B': only the material from the
value contract item may be copied
and only this material may be
released.

Copy result of product

selection
Specifies whether the system
automatically copies the results of
product selection from a source sales
document to a target sales document.
1. Copy order ==> Order
In this case, do not mark the field as
product selection is carried out again in
the newly created sales order to take
into account the new availability
situation of alternative materials.
2. Copy quotation ==> Sales order
In this case, select attribute 'A'. The
results of product selection are copied
from the quotation. If a change is made
to the sales order, such as a change in
required delivery quantity or required
delivery date, product selection is
carried out again..

Copy Mode for Campaign Determination

Controls at item level the way in which the
campaign assignment should be handled in
the copy process. The following values exist:
'A' Copy all
The campaign assignment is copied 1:1 from
the preceding document. In the follow-on
document no campaign assignment takes
place for the item concerned.
'B' Do not copy, new determination in target
document
Campaign determination is carried out again
in the follow-on document for the concerned
item. No campaigns are copied from the
preceding document.
'C' Manual copy and new determination in
target document
Only the manually assigned campaigns are
copied from the preceding document.
Determination is then carried out again for
the item concerned.

Copy schedule lines

Indicates whether the system
automatically copies
schedule lines from the
source sales document into
the target sales document.
If you want to copy schedule
lines from the source into the
target sales document, mark
the field. If the source
document has no schedule
lines (for example, in a
contract), but you want to
create schedule lines in the
target document, you should
also mark the field.

Update indicator for sales document document

flow
Specifies whether the
system creates document
flow records when you
create a sales document
item with reference, or an
item in a subsequent
document.
The system copies the
indicator from copying
control for the sales
docuement item
(Customizing for Sales) to
the target document item.

Copy configuration
This field controls the copy
logic for configuring an item.
When you copy the
configuration, the target
document simply uses the
configuration in the source
document and nothing is
actively configured for that
item. The system does not run
the dependencies and the bill
of material is not re-exploded.
Once you have copied the
configuration, if it is changed in
the source document, it will
also change in the target
document.

Reexplode structure/free goods

Use in bills of
material (BOMs)
This field controls the
copy logic for main
items with BOM
explosion. BOM
explosion in the sales
document is based
either on fixed SD
BOMS or results from
a variant configuration

THANK YOU