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10 Tips for Effective

Workplace Communication

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10 Tips for Effective Workplace

Communication
1.

Conceptualizing your Message with Clarity:

2.

Understand the Others Paradigm

3.

Recognize Barriers to Communication

4.

Communication is a Partnership

5.

Communicate Clearly, Concisely and Coherently

6.

Appropriate use of Tone and Body Language

7.

Conviction & Passion Persuades

8.

Eliciting Feedback

9.

Reflecting on the Feedback

10. Effective

Listening
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10 Tips for Effective Workplace

Communication
Conceptualizing

your Message with Clarity:

Every time you have to communicate to a stakeholder

or your colleagues, ask yourself if you are clear about
the message you want to communicate. Remember,
your message does not involve just words, it includes
feelings and emotions surrounding the situation about
which you are communicating. Proactively choose the
emotion you want to convey through your message.
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10 Tips for Effective Workplace

Communication

Understand the Others Paradigm :

The objective of effective communication,

especially in a workplace, is to ensure that the
receiver perceives the message the way you
intend. So, if the onus is on the communicator,
then it is imperative that the communicator
understands the receivers world. The more you
understand their paradigm, the easier it is to
communicate the message in a fashion they
understand.
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10 Tips for Effective Workplace

Communication
Recognize

Barriers to Communication:

In todays globalized work scenario, there is a

mlange of barriers that impedes effective
communication. Top most on this list, is the cultural
barrier. It is impossible to understand anothers
culture totally but you can strive to understand the
receivers world. Understand how your
communication needs to be altered to get the
desired result.
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10 Tips for Effective Workplace

Communication
Communication

is a Partnership:

Establishing trust and rapport positively impacts the

effectiveness of communication as it permits the
communicators to be relaxed and comfortable. While
communicating observe closely the other persons
body language and mirror it by altering your own.
When you are the listener, encourage the speaker
with positive body language that expresses interest.

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10 Tips for Effective Workplace

Communication

Communicate Clearly, Concisely &

Coherently:

Avoid ambiguous words and phrases and ensure clear

diction, enunciation and inflection. It is important to
keep the message short, and simple. Resist the
temptation to say or write more. Information overload
is a sure recipe for miscommunication and confusion.
Stick to the central theme of your message.
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10 Tips for Effective Workplace

Communication

Appropriate use of Tone and Body

Language:

Be sure your facial expressions, gestures and other nonverbal cues suggest the appropriate emotion that you want
to convey. The most important aspect of the non-verbal cue
is your tone of voice. Be aware of the pitch and rate of
speech that can determine the emotions you convey
through your voice. In written communication, choice of
words determines the tone of the message. Be sensitive to
how the reader may perceive your message.
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10 Tips for Effective Workplace

Communication

Conviction & Passion Persuades:

Messages that require people to take action,

especially when it is against what the listener
believes in, are fueled by the conviction and
passion with which your message is
communicated. Here usage of appropriate
metaphors can, not just add beauty to your
speech but also can be persuasive.
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10 Tips for Effective Workplace

Communication

Eliciting Feedback:

Ensure your communication includes requests for

feedback. Inquire to finds out if you were able to
get your message across authentically. Here, the
objective of feedback is primarily to check their
understanding of your message. If they did not
understand you, you can alter your communication
to establish complete comprehension.
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10 Tips for Effective Workplace

Communication
Effective

Listening:

Listening plays a more significant role in communication than

spoken communication. Always listen with an open mind. You
do not have to agree to what is being said but it is important
to understand what is being. Active listening includes
questioning, paraphrasing and summarizing the message.
While listening to messages with high emotional content,
practice reflective listening. This enhances the relationship as
you display empathy when using reflective listening.
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10 Tips for Effective Workplace

Communication

Reflecting on the Feedback:

Your success in workplace communication hinges on the

whole-hearted attempts you make on establishing win-win
outcomes. This is only possible when you reflect on the
feedback you receive from the other person. Do not allow
critical feedback and criticisms, which are just part and
parcel of any working environment, to affect you negatively.
Always look at the bigger picture. If you have to convey a
critical feedback, ensure it addresses the issue and the
person.

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