Microsoft Dynamics AX 2009

Rapid Configuration Tool

A/P Parameters
Setup
General Tab

Accounts Payable Parameters

Accounts payable > Setup > Parameters

The General tab

The general tab allows you to set default values, determine
functionality when processing purchase orders, and set
values for one time vendors and tax exempt requirements.

Purchase type field

Journal acts as draft with no effect on stock or inventory transactions
Quotation used when you want to send the vendor a list of items to
quote you on, but have not placed a formal order
Subscription used for repeat purchases of same materials
Purchase order traditional PO, most commonly chosen
Returned Item used to return goods to a vendor
Blanket Order Serves as virtual contract, but no inventory
transactions take place

Default Return Action field

Select the default return action code
This list is user defined
This field populated when creating PO of type return order on
lines
This value will default into purchase orders of type return order

Purchase Pool field

Purchase Pools are optional
If a value is entered in the parameter, it will default into the
purchase pool field on the PO
Pools are used to group orders for reporting, printing, and processing
The Purchase Pools are user defined

Setup options
If checked, when entering the vendor on the purchase order a
prompt will appear asking the user whether you want to copy
vendor info including: address, terms of payment, and invoice
account information
If unchecked, then the vendor information will be copied
automatically into the purchase order
Most often this option is unchecked

Setup options

Check box if youd like deleted POs to appear within PO history

If checked, deleted POs will appear in History with status of Voided
If left unchecked, deleted PO history will not be saved
Typically, this box is checked

Setup options
Check this option if youd like the system to recommend a
quantity value when posting documents.

One time vendors

This is an optional field for use with one-time vendors
Set up financial information for a one time vendor and use this as
a template for all one-time purchases
When this field is populated and PO is created for a one-time
vendor, the PO will inherit setup information of the vendor account
populated in this field

Purchase order prices

Check this box to have dollar amounts to appear on printed
purchase orders
If left unchecked, dollar amounts do not appear on printed
purchase orders
This is typically checked

Tax exempt number requirement

Determine, based on countries/regions, whether tax exempt
number will be required for the vendor
If value other than None selected, tax exempt number will be
required for the vendor
If set to None (most common), then the tax exempt number
is not required, but can be entered as needed for each vendor.

Mandatory tax group

Select mandatory tax group option to require sales tax
groups to be set up on all new vendors.
Sales tax groups dictate when and how much sales tax is
paid and collected.

Belgium Payment ID Validation

Select this option to use Belgium validation of payment ID
(Option is only available if the configuration key for Belgium
is selected)

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