5 - Revised - Self-Assessment Tool For Selected MNCHN Indicators - August14,2014

DATA QUALITY CHECK GUIDE
AND TOOLS FOR SELECTED

MATERNAL AND CHILD
HEALTH INDICATORS
Training on Data Quality Check
Importance of Clean and Valid

Data in the FHSIS
1. Helps local government determine public
health outcomes.
2. Basis for monitoring and evaluating health
program implementation.
3. Basis for planning, budgeting, logistics and
decision making at all levels.
4. Needed to monitor health status of the
community.
5. Help midwives in following up with clients
6. Documentation of RHM/PHN day to day
activities.
Other Selected MCH Indicators

for Data Quality Check
Maternal Care
1. Four Pre natal visits (ANC4)
2. Facility-based delivery
3. Births by Skilled Birth Attendant
Selected MCH Indicators for

Data Quality Check
Child Care
1.Fully Immunized Children
2.Exclusive Breastfeeding
3.Vitamin A supplementation
Data Quality Check for

Indicator: 4ANC
Pregnant Women with Four AnteNatal Care
FHSIS Dictionary
FHSIS Dictionary
Steps in conducting data

quality check (4 PNC):
1.
Secure copies of the following:

Target Client List (TCL) for prenatal care/visit
Summary Table (ST)
Monthly Form (M1)
Monthly Consolidation Table (MCT)
Quarterly Form (Q1)
2. Using the assessment guide below review the
entries in the TCL
Assessment
Guide
Is the target
client list for
prenatal care
updated?
Is the target
client list
completely and
correctly filledup?
Yes
No
If No
Get copies of the individual treatment record or
masterlist of pregnant women if available and update
TCL
If column 6 (LMP/G-P) of TCL for prenatal care is not
filled up, check if terms are understood
LMP last normal menstrual period which is
important to compute for the expected date of
confinement
G/P G is for gravida or number of pregnancies
including current pregnancy and P is for parity number
of births. G/P is important to know if pregnancy is of
risk.
Parity able to reach age of viability. Parity is event.
If column 7 (EDC) is not filled up check if difficulty is
in the computation. EDC is important for follow-up
visits to prevent post maturity
Assessment
Guide
Yes
No
If No
EDC expected date of confinement

computation:
LMP Jan-Mar = +9 months + 7 days + 0
LMP Apr-Dec = -3 months + 7 days + 1
year
e.g. LMP is April 14, 2007 to compute for EDC
4 14 2007
-3 +7 + 1
1 21 2008 or an EDC of Jan. 21,
2008
10
EXERCISE: Computing the

EDC
Compute for the expected date of confinement
of the pregnant woman with the following LMP:
a) January 12, 2001
b) October 25, 2002
c) March 8, 2003
d) August 5, 2005
e) April 25, 2006
f) December 22, 2007
11
ANSWER:
LMP
Computation
EDC
January
12, 2001
01 12 2001
+ 09 +07
10 19 2001
October 19,
2001
October 25,
2002
10 25 2002
- 03 + 7 + 1
08 01 2003
August 1, 2003
March 8,
2003
03 08 2003
+ 09 + 7
12 15 2003
Dec. 15, 2003
12
ANSWER:
LMP
Computation
EDC
August 5,
2005
08 05 2005
- 3 +7 + 1
05 12 2006
May 12,
2006
April 25,
2006
04 25 2006
- 3 +7 + 1
01 32 2007
Feb. 1, 2007
December
22, 2007
12 22
- 3
7
9 29
Sept. 29,
2008
2007
+ 1
2008
13
EXERCISE: Computing the AOG

Compute for the age of gestation of the
pregnant woman with the following LMP:
LMP
Date of visit
Dec. 3, 2009
May 5, 2010
March 26, 2010
September 16, 2010
June 30, 2008
Feb. 28, 2009
April 17, 2007
Nov. 23, 2007
AOG (in
days) during
date of visit
Indicate
Trimester
(1st, 2nd, 3rd)
January 1, 2010 March 26, 2010

14
EXERCISE: Computing the AOG

Compute for the age of gestation of the pregnant
woman with the following LMP:
LMP
Dec. 3, 2009
Date of visit
May 5, 2010
AOG (in wks &

days) during date
of visit
Indicate
Trimester
(1st, 2nd, 3rd)
153 days
2nd
March 26, 2010 September 16,

2010
June 30, 2008 Feb. 28, 2009
174 days
2nd
243 days
3rd
April 17, 2007
Nov. 23, 2007
220 days
3rd
January 1,
2010
March 26, 2010
84 days
1st
15
Assessment Guide
Yes No
If No
(Note: This is critical for midwives to
review so that they can advice their client
of the needed birth plan prior to the EDC)
Check if dates of visits

are listed appropriately
under column 8 or the
prenatal visit dates.
Dates of visits should
correspond to trimesters
of pregnancy
Column 8: Date Prenatal Visits:

If dates of visit do not correspond to the
appropriate trimesters of pregnancy, then
dates of visit should be accounted
accordingly under correct trimester.
16
Assessment Guide
1st trimester first 3

months (0-84 days)
2nd trimester middle
3 months (85-189
days)
3rd trimester - last 3
months (190 days &
more)
Yes No
If No
If the required number of visits for each of

the trimesters does not follow the at
least 1-1-2 rule, then the pregnant
woman cannot be counted as provided
with 4ANC.
In cases that the client claims to have
gone through pre-natal visit in a private
facility/provider, copy the date of visit
in the private facility under appropriate
trimester and then apply the rule
above. Put under REMARKS column
other necessary information to support
this claim, e.g. name of physician,
name of facility/clinic.
17
Assessment Guide
For a pregnant woman

to be counted as
provided with 4
prenatal care, the
schedule of prenatal
care/visits should be at
least:
1 visit during the 1st
trimester
1 visit during the 2nd
trimester
2 visits during the 3rd
trimester
Yes No
If No
Ensure that reporting of number of

pregnant woman with 4ANC is done on
the month when the pregnant woman
completed the 1-1-2 rule.
In other words, if the pregnant woman
made additional visits during the 3rd
trimester, she should no longer be
counted again under 4ANC on the
month of the additional visits since this
woman was already reported on the
month that she completed 1-1-2
18
Steps in conducting data quality check (4 PNV):
3. Check and count the listed number of

clients provided with at least 4 prenatal
visits (AT LEAST 1 in the 1st trimester of
pregnancy, AT LEAST 1 in the 2nd
trimester, and AT LEAST 2 in the 3rd
trimester). Compare the count from the
TCL with entries in ST of each RHM.
19
4. If discrepancies are noted (Reminder: Only

women who have completed the minimum
required 4 prenatal visits, following 1-1-2 rule,
shall be reported.), reconcile the entries in ST
with the TCL. If the number indicated in ST
does not match (ie. lower/higher than the
number in TCL), follow the number based
on TCL. Update ST and M1 accordingly.
20
5. Review entries in M1 against the MCT for

correctness. Update if necessary.
6. Review actual number of
accomplishment entered in the MCT and
reconcile with that of the Q1
7. Review computation of eligible
population (total population x 2.7%)
entered in the Q1
21
8. Review computation of percentage

accomplishment entered in Q1:
Numerator = is number of pregnant
women with 4 or more prenatal
visits/care
Denominator = is eligible population (total
population X 2.7%)
9. Revise Q1 report based on the results of
the data cleaning and submit to
PHO/CHD Training on Data Quality Check
22
NAME
LMP
ERIKA
MALLARI
5-29-04
SONIA SISON
6-8-04
PRENATAL VISITS
First
Second
Third
JRRMMC 9-24-04
12-27-04
7-30-04
8-8-04
9-8-04
10-28-04
11-25-04
10-10-04
11-10-04
6-19-04
8-20-04
12-9-04
10-14-04
11-14-04
CONCEPCION 6-25-04
PATRON
9-26-04
11-30-04
ROWENA
GARCIA
1-10-05
1-20-05
2-25-05
1-12-05
1-25-05
2-15-05
1-30-05
2-28-05
23
EXERCISE:
1. How many pregnant have 4 or

more prenatal visits?
2. Who are these women?
3. How many pregnant women
had 4 or more pre-natal visits
for February?
4. Who are these women?
24
Prenatal Visits
NAME
Erika Mallari
LMP
5/29/04
Score
REMARKS
12/27/04
(212 Days)
2-3-1
NO
1-4-3
YES
Report in
January 2005
1-2-3
YES
Report in
January 2005
1st
2nd
3rd
(0-84 days)
(85-189 days)
(190 days and more)
JRRMMC
9/24/04
(118 Days)
7//30/04
(62 Days)
10/28/04
(152 Days)
11/25/04
(180 Days)
Sonia Sison
Rowena Garcia
6/8/04
6/19/04
8/8/04
(61 Days)
10//10/04
(124 Days)
1/10/05
(216 Days)
9/8/04
(92 days)
11/10/04
(155 Days)
1/20/05
(219 Days)
12/9/04
(184 Days)
2/25/05
(255 days)
10/14/04
(133 Days)
1/12/05
(207 Days)
11/14/04
(148 Days)
1/25/05
(220 Days)
8/20/04
(62 Days)
2/15/05
(241 Days)
Concepcion Patron
6//25/04
9/26/04
(93 days)
11/30/04
(158 Days)
1/30/05
(188 days)
0-3-1
NO
2/28/05
(217 Days)
25
KEY TO CORRECTION:
1. How many pregnant have 4 or

more prenatal visits? 2
2. Who are these women? Sonia
Sison, Rowena Garcia
3. How many pregnant women had
4 or more pre-natal visits for
February? None
4. Who are these women? None
26
EXERCISE:
Mrs. Evelyn Reyes, 23 year old G2P1

pregnant woman visited the BHS on
May 10, 2009 for her first prenatal
check-up. Her LMP was April 15,
2009. Her subsequent prenatal visits
were on June 15, 2009, Sept. 5, 2009,
Dec. 1, 2009 and on January 30, 2010
delivered a healthy baby girl.
27
EXERCISE:
1.
2.
What is her EDC?

Where will you record her:
a) first visit?
b) 2nd visit?
c) 3rd visit?
d) 4th visit?
3. Did Ms. Reyes complete the

4 PNV?
28
Key Answers
Mrs. Evelyn Reyes
EDC is January 22, 2010

The 1st visit falls on the 1st trimester
The 2nd visit is still on the 1st trimester
The 3rd visit is on the 2nd trimester
The 4th visit falls on the 3rd trimester
Although Mrs. Reyes visited the BHS for pre-natal
care 4 times during her pregnancy she cannot be
recorded as someone with 4 PNC visit since she only
had 1 PNC visit on the 3rd trimester
29

Indicator: SBA and FBD
Live births delivered by Skilled
Birth Attendants
Facility-based Deliveries
30
FHSIS Dictionary
31
Definition
This refers to
deliveries that
occurred in
health facilities
such as RHU,
hospitals, BHS,
and birthing
facilities
32
FHSIS Dictionary
33

quality check (FBD & SBA):
1.

Target Client List (TCL) for prenatal care/visit and other
birth registry
Summary Table (ST)
Annual-BHS (A-Barangay)
Local Civil Registrar Records (LCR)
2. Using the assessment guide below review the entries
in the TCL
34
Assessment
Guide
Yes
No
If No
Is the target
client list for
prenatal care
updated?
Get copies of the individual treatment record

or masterlist of pregnant women if available
and update TCL
Is the target
client list
completely
and correctly
filled-out?
If column 13 (Pregnancy Date Terminated

and Outcome, and Gender) of TCL for
prenatal care is not filled up, check if terms
are understood
Date Terminated month, day and year
current pregnancy is terminated
Outcome pregnancy outcome maybe:
Livebirth (LB) Fetal Death (FD) or Abortion
(AB)
35
Assessment
Guide
Yes
No
If No
(Note: It is possible to have more than 2 codes
(Livebirth, Fetal Deaths or Abortion) appearing in
the outcome due to multiple births.)
If column 14 (Livebirths) is not filled up, ensure
that all information [Birth Weight in grams, Type of
Delivery, Place of Delivery (Health Facility or NID)
and Attended by whom) required for all livebirths
are listed
Types of Delivery
NSD Normal spontaneous delivery
Operative deliveries other than NSD
Place of Delivery
Health Facility: RHUs, hospital, BHS, lying-in
clinics
Non-institutional delivery (NID): home, and in
transit
36
Assessment
Guide
Yes No
If No
Attended by
MD = doctor
RN = nurse
RM = midwife
H = Hilot/TBA
O = Others
37
Assessment
Guide
FBD: For a
delivery to be
counted as
facility-based
delivery, place of
delivery should
be in health
facilities (which
includes health
facilities such as
hospitals, RHUs,
BHS, and
birthing facilities
both public and
private)
Yes
No
If No
If not delivered in the health facility, then this

delivery should not be counted in the total
number of deliveries in health facilities. Note
that:
Delivery refers to the woman. This means that
whether the outcome is livebirths or fetal
death, this is counted as one delivery. In the
case of multiple births, it should still be
counted as 1 delivery, regardless of outcome.
Reporting of deliveries is BY PLACE OF
OCCURRENCE.
38
Assessment
Guide
SBA: For a live

birth to be
counted as
attended by a
skilled health
personnel, births
should have
been attended
by any of the
following:
-Doctor
-Nurse
-Midwife
Yes
No
If No
If live birth was not attended by DOCTOR,

NURSE or MIDWIFE, then this live birth should
not be counted in the total number of births
attended by skilled health personnel. Note that:
There should be 1 count for each live birth in
the case of multiple births. Reporting of live
births is BY PLACE OF OCCURRENCE.
39
Steps in conducting data quality check (FBD & SBA):

3.
Check and count the number of facility-based deliveries

and live births delivered by skilled health personnel
For FBD: ALL BIRTHS DELIVERED IN HEALTH
FACILITIES (RHUs, hospitals, BHS and birthing
facilities), regardless of outcome, will be counted by the
end of the reporting month.). Compare the count from the
TCL with entries in ST under Natality.
For SBA: ALL LIVEBIRTHS DELIVERED by a SKILLED
BIRTH ATTENDANT (MD, RN, RM) will be counted by the
end of the reporting month.). Compare the count from the
TCL with entries in ST under Natality.
40
4. If discrepancies are noted, reconcile the

entries in ST with that of the actual count
listed in the updated TCL. If the number
indicated in ST does not match (ie.
lower/higher than the number in TCL),
follow the number based on TCL. Update
M1 accordingly.
5. Review A-Barangay of each RHM and
compare entries in the ST and M1 for
correctness, completeness and/or
discrepancies
41
7. Review entries in the A-Barangay of each

RHM against the A1-RHU for correctness
Additional Notes:
Since reporting of live births and deliveries is by PLACE
OF OCCURRENCE, it is best that we report based
on LCR so that we can capture all births in the
municipality.
42
Assessment
Guide
Are copies of
certificate of live
births or
records
pertaining to
registered live
births in the
municipality
available/acces
sible?
Yes No
If No
Secure copies (photocopy if possible) of

all certificate of live births from the
municipal/city local civil registrars
office or get permission from LCR to
review records on live births
43
Assessment
Guide
Is A1-RHU
report on the
number of live
births consistent
with the number
of live births in
LCR?
Yes
No
If No
Check if births/deliveries recorded in the TCL are already

registered. If not, then the LGU should establish
mechanism to ensure that these births are registered.
Identify and count births/deliveries that are registered but not
recorded in the TCL
Establish a mechanism on how to reconcile live births to be
reported in A1-RHU with that of registered births/deliveries
based on LCR records/report.
Note:
Registration of births/deliveries is by place of
occurrence. Hence those delivered in hospitals or facilities
outside of residence of pregnant woman will be registered
in the place where the hospital or facility is located.
It is important that a mechanism is established by the
PHO/CHO relative to natality recording and reporting. It is
suggested that the midwife may do monthly reconciliation
with the local civil registrar and TCL
44
9. Review computation of accomplishment:

% of births attended by skilled health personnel
Numerator = total number of live births

attended by skilled health personnel
Denominator= total number of livebirths
% facility based deliveries
Numerator = number of deliveries in health
facilities (RHUs, hospitals, BHS, & other
birthing facilities)
Denominator= total number of deliveries
45
EXERCISE:
PREGNANCY
Name of Mother
Date
Terminated
LIVEBIRTHS
Outcome
Birth Weight in
Grams
Place of Delivery
Attended by
Esther Reyes
Jan. 1, 2010
LB
FD
2000
Birthing facility
RM
Lolita Andes
Jan 12, 2010
LB
2500
Home
RM
Sophia Perez
Jan. 12, 2010
LB
2600
Clinic
MD
Benilda Samson
Jan. 31, 2010
LB
LB
1900
2000
Private hospital
MD
Nieves Sarte
Feb. 2, 2010
LB
3000
Ambulance
Carol Tomias
March 5, 2010
LB
3500
RHU
RN
Lina Aleta
March 6, 2010
LB
2700
Private clinic
RM
Ruby Castillo
April 1, 2010
LB
2300
Home
Rowena Rios
April 2, 2010
LB
2500
Home
Adela Alafaro
May 3, 2010
LB
2400
Lying-in clinic
RN
Diana Cosme
May 3, 2010
LB
2800
Government hospital
MD
Marian Ver
May 5, 2010
LB
2500
Home
Thelma Gomez
May 20, 2010
LB
3000
Clinic
RM
Frethel Malicsi
June 15, 2010
LB
3200
RHU
RM
Simeona Ang
June 22, 2010
LB
2600
Birthing facility
RM
Victoria Tan
June 23, 2010
LB
2500
RHU
RN
Husband
46
EXERCISE:
1. What is the total number of livebirths from
January to June?
2. How many fetal deaths?
3. How many were delivered at:
a) Health Facility
b) Non-institutional delivery
47
EXERCISE:
4. What is the percentage of facility-based delivery?
5. How many livebirths were attended by:
a) Doctor
b) Nurse
c) Midwife
d) Hilot / TBA
e) Others
6. What is the percentage of livebirths attended by
skilled birth attendants?
48
Key Answers:
Total number of livebirths from January to June = 17

Total number of fetal deaths = 1
Livebirths according to place of delivery
- NID = 5
- Health facilities)
= 11
Compute for Facility based delivery
11/16 x 100% = 68.75%
Classify livebirths according to attendant
- Doctor
=4
- Nurse
=3
- Midwife
=6
- Hilot/TBA
=3
- Others
=1
Compute for Skilled birth attendance
13/17 x 100% = 76.5 or 77%
49

Indicator: FIC
Fully Immunized Child
50
FHSIS Dictionary
51
EPI Vaccine Schedules

At Birth at birthing facilities
Birth Dose of Hepatitis B vaccine (HepB 0)
Birth Dose of BCG vaccine
At Health Centers
6 weeks: Pentavalent 1 (DPT1+HiB1+HepB1), OPV
1
10 weeks: Pentavalent 2 (DPT2+HiB2+HepB2),
OPV 2
14 weeks: Pentavalent 3 (DPT3+HiB3+HepB3)
9 months: Anti-Measles Vaccine
52

quality check (FIC):
1.
Target Client List (TCL) for children under 1 year old

Summary Table (ST)
Monthly Form (M1)
Quarterly Form (Q1)
2. Using the assessment guide below review the

entries in the TCL
53
Assessment Guide
Yes No
If No
Is the target client list for children under

1 year old updated?
Get copies of the individual

treatment record or masterlist of
children under 1 year old if
available and update TCL
Is the target client list completely and

correctly filled-up?
Check entries in Column 13 (Date

Immunization Received) of TCL for
children under 1 year old.
Check if dates of immunization are
entered in each column of the
antigen (BCG, Pentavalent1,
Pentavelent2, Pentavalent3, OPV1,
OPV2, OPV3, and Anti-Measles
Vaccine) following the ROUTINE
IMMUNIZATION SCHEDULE for
infants
54
Assessment Guide
Yes No
If No
Check entry in column 14 (Date fully
immunized)
The date entered should be the same
date with the date the last antigen (antimeasles) was given
Check age of child when last dose of
scheduled immunization (Pentavalent3,
OPV3 and anti-measles vaccine) were
received relative to the birthdate.
55
Assessment Guide
For a child to be counted as fully
immunized child, the child has
received ALL of the following:
(BCG, Pentavalent1,
Pentavelent2, Pentavalent3,
OPV1, OPV2, OPV3, and AntiMeasles Vaccine)
Only children who received the
above antigens before the age
of 12 months should be
recorded as FIC
Yes No
If No
If one or more of these antigens
(BCG, Pentavalent1, Pentavelent2,
Pentavalent3, OPV1, OPV2, OPV3,
and Anti-Measles Vaccine) were not
administered to the child (before the
first birth date), then drop the entry
from the count of the total number of
FIC
If age of child (at the time he/she
received the last dose of vaccine)
falls above 12 months, then drop the
entry from the count of the total
number of fully immunized children
56
Steps in conducting data quality check (FIC):

infants fully immunized for the month.
Compare the count from the TCL with
entries in ST of each RHM.
57

4.
If discrepancies are noted (Reminder: Only infants who

have received 1 dose of BCG at birth or anytime before
reaching 12 months, 3 doses each of Pentavalent, and
OPV as long as the 3rd dose is given before the child
reaches 12 months old and 1 dose of measles vaccine
before reaching 12 months old should be reported for
the reporting month.), reconcile the number reported in
ST with that of the actual number of infants who
received the last dose of the scheduled immunization as
listed in the updated TCL. If the number indicated in
ST does not match (ie. lower/higher than the number
in TCL), follow the number based on TCL. Update M1
accordingly.
58
5. Review entries in the M1 against the MCT

for correctness. Update if necessary.
6. Review actual number of accomplishment
entered in the MCT and reconcile with that
of the Q1
7. Review computation of eligible population
for 0-11 months old infants (total population
x 2.7%) entered in the Q1
59

accomplishment entered in Q1
Numerator = total number of fully
immunized children
Denominator = total population x 2.7%
9. Revise Q1 report based on the results of
the data cleaning and submit to PHO/CHD
60
EXERCISE:
James Tan was born on January 1, 2010 and
was given BCG and HepaB1 vaccination on
January 2, 2010. He received the following
immunizations:
Feb. 15, 2010 Pentavalent1 and OPV1
Mar. 30, 2010 Pentavalent2 and OPV2

Apr. 30, 2010 Pentavalent3 and OPV3
Nov. 5, 2010 Measles vaccine
61
EXERCISE:
Is baby James a fully immunized
child?
If yes, when will he be recorded as
FIC?
When will he be reported as FIC?
62
Key to Correction:
Is baby James a fully immunized
child? YES
If yes, when will he be recorded as
FIC? November
When will he be reported as FIC?
Last quarter report (4th qtr.)
63

Indicator: EBF
Infants Age 6 months old
exclusively breastfed
64
FHSIS Dictionary
65

quality check (EBF):
1. Secure copies of the following:
Target Client List (TCL) for children under 1 year old
Summary Table (ST)
Monthly Form (M1)
Quarterly Form (Q1)
2. Using the assessment guide below review the entries
in the TCL
66
Assessment Guide
Yes No
If No
Is the target client list for children

under 1 year old updated?
Get copies of the individual

treatment record or masterlist of
children under 1 year old if
available and update TCL
Is the target client list completely

and correctly filled-up?
Check entries in column 15 (Child

was exclusively breastfed) of TCL
for children under 1 year old, note if
a check is placed under the
columns 1st, 2nd, 3rd, 4th, 5th. The
check mark indicates that the infant
is exclusively breastfed for that
period/age.
Check entry on the last column
(6th month) if date was
indicated. The date indicates
that the infant was exclusively
breastfed until 6th month.
67
Assessment
Guide
For an infant to be counted as
Exclusively breastfed infants mean
that only breastmilk and no other
food (including water) is given.
However, drops of vitamins and
prescribed medications given while
breastfeeding is still considered
exclusive breastfeeding
Yes
No
If No
Review the definition of EBF
if entries were made but not
really following definition of
EBF, then do not consider these
entries (It is important to remind
the midwives to ask follow up
questions to validate if infants
were really exclusively
breastfed)
Check (/) marks indicates that
mother was seen and was
asked if child is exclusively
breastfed, if not, then the
infant cannot be counted in the
total number of infants
exclusively breastfed until 6
months
68
Assessment
Guide
Only when the infant reaches 6

months of age and has been
exclusively breastfed from 1st to
the 6th month of age shall he/she
be reported as exclusively
breastfed
Yes
No
If No
Check if date indicated is the

6th month age of the child (by
reviewing date of birth), if visit
is beyond 6 month, then the
child cannot be counted as
infant age 6 months old seen
If no entry on the date of visit
(implies that the mother did not
visit, and thus no confirmation
was made to check if mother
followed the EBF rule), then
this infant cannot be counted in
the total number of EBF infants
69
Steps in conducting data quality check (EBF):

infants exclusively breastfed for the
month. Compare the count from the TCL
with entries in ST of each RHM.
70
4. If discrepancies are noted (Reminder:

Only when infants have reached 6 months
of age and are still exclusively breastfed
shall they be recorded as exclusively
breastfed for 6 months and reported for
the reporting month.), reconcile the
number reported in ST with that of the
actual number of infants who were
exclusively breastfed for 6 months listed in
the updated TCL. Update M1 accordingly.
71
5. Review entries in the M1 against the MCT

for correctness. Update if necessary.
6. Review actual number of accomplishment
entered in the MCT and reconcile with
that of the Q1
72

accomplishment entered in Q1
Numerator = total number of infants
exclusively breastfed until 6 months
Denominator = Population x 2.7%
8. Revise Q1 report based on the results
of the data cleaning and submit to
PHO/CHD
73
EXERCISE:
James Tan was born on January 1, 2010 and was
given BCG and HepaB1 vaccination on January 2,
2010. He received the following immunizations:
Feb. 15, 2010 Pentavalent 1, OPV1
Mar. 30, 2010 Pentavalent 2, OPV2
Apr. 30, 2010 Pentavalent 3, OPV3
Nov. 5, 2010 Measles vaccine
On the Feb., Mar. and April immunization visits, Mrs.
Myrna Tan, the mother claims that she started
giving rice gruel to James in addition to
breastfeeding starting June 2010.
74
EXERCISE:
Is baby James Exclusively
breastfed for 6 months?
When will he be recorded and
reported as EBF for 6 months?
75
Key to Correction:
Is baby James Exclusively
breastfed for 6 months? No
When will he be recorded and
reported as EBF for 6 months? He
will not be recorded as EBF
76

Indicator: Vitamin A
Supplementation
6-59 months Children given
Vitamin A
77

quality check (GP-Vit A):
1. Secure copies of the GP report and
masterlist (or any document listing) of
6-11 and 12-59 months old children
given Vitamin A
2. Using the assessment guide below
review the entries in the GP report
78
Assessment Guide
Yes
No
If No
Is there an updated GP
Vitamin A
Supplementation
Coverage master list?
Update the master list or any document

listing children 6-59 months old children
given Vitamin A supplementation
Is the GP report the

latest version during
the assessment?
Secure a copy of the latest report
79
Assessment Guide
Yes
No
If No
Is the latest version the final

report?
Ask when will the final report be

available
Is the final report complete?
Ask the barangays if they have not

submitted their final report and
assist in facilitating submission of
the final report of these barangays
80
Assessment Guide
Is the reported number of 659 months old children
given GP Vitamin A
consistent with the list of 659 months old children?
Yes
No
If No
Check the GP masterlist of the
health worker and check if all
children listed were given Vitamin
A; if not then correct the number
of children given Vitamin A
Check if the list of children given
Vitamin A is within the target group
of:
A. 6-11 months
B. 12-59 months
81
Assessment Guide
Yes
No
If No
If age of children given Vitamin A
does not belong to the age group
(cases where elementary
students are given Vitamin A and
reported), then take out the entry
from the number of children
given Vitamin A.
82
Assessment Guide
**Note: Part of the DOH

DM 2010-0052 (February
26, 2010), Annex A
(Guidelines for the
Conduct of GP Activities)
Reminder 3 states that
All well children given
Vitamin A prior to GP and
was reported in the
FHSIS Report form shall
be added to the GP
accomplishment report
and not to be included in
the report of high risk
cases as indicated in the
FHSIS.
Yes
No
If No
Review the TCL for Under 1
year old and check if the
recorded 6-11 months old
children from January-April and
May to October are included in
the GP masterlist of 6-11
months old children for April and
October GP campaign. If not,
include these children in the
GP report for the total number
of 6-11 months old given
Vitamin A.
83
Assessment Guide
Was the projected
population used for
the GP report based
on the DOH projected
population?
Yes
No
If No
Show the related DOH DC as
reference document for the official
population to be used
Assist in the re-computation of
targets based on projected
population provided by the DOH
84
Assessment Guide
Is the computation of
target correct?
Yes
No
If No
Assist the health personnel in recomputing the target population.
Formula:
6-11 months = total population x
1.35%
12-59 months = total population x
10.8%
85
Assessment Guide Yes

Is the target group
disaggregated by age:
6-11 months
12-59 months
Are there barangays
which reported less
than 100%
accomplishment?
No
If No
Assist in disaggregating GP
report by age
Conduct rapid coverage

assessment of a cluster of
families with children 6-59
months old children in the
barangay and check if there
are missed children
86
Assessment
Guide
Yes
No
If No
Children who were missed should
be followed up and given Vitamin
A
A mop-up operation should be
done in other areas of the
barangay where children are
missed in the giving of Vitamin A
during GP week
87
FOR SICK CHILDREN

For those clinically diagnosed with Measles (based on IMCI protocol)
6-11 months old
100, 000 IU
Give 1 capsule upon diagnosis

regardless when the last dose of
VAC was given
12-59 months old
200, 000 IU

regardless when the last dose of
VAC was given
For those clinically diagnosed with Persistent diarrhea, severe pneumonia and
severe malnutrition
6-11 months old
100, 000 IU

except when child was given VAC
less than 4 weeks before
diagnosis
12-59 months old
200, 000 IU

except when child was given VAC
less than 4 weeks before
diagnosis
88
FOR SICK CHILDREN

For those clinically diagnosed with Xerophthalmia
6-11 months old
100, 000 IU
Give immediately 1 capsule upon

diagnosis, 1 capsule the next day
and another capsule 2 weeks
after
12-59 months old
200, 000 IU
Give immediately 1 capsule upon

diagnosis, 1 capsule the next day
and another capsule 2 weeks
after
89
Steps in conducting data quality check (GP-Vit A):

accomplishment
For infants 6-11 months old:
Numerator = total number of infants 611 month old given Vitamin A
90
Steps in conducting data quality check (GP-Vit A):
For children 12-59 months old:

Numerator = total number of 12-59
months old children given Vitamin A
4. Revise GP report based on the results of
the data cleaning and submit to
PHO/CHD
91
GP REPORT
DATA SOURCE
APRIL
1. GP Masterlist
2. TCL for nutrition and EPI
Part 2 (November of previous
year to April of the current
year)
OCTOBER
1. GP Masterlist
2. TCL for nutrition and EPI
Part 2 (May to October of
the current year)
92

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DATA QUALITY CHECK GUIDE

AND TOOLS FOR SELECTED

Training on Data Quality Check

Importance of Clean and Valid

Other Selected MCH Indicators

Training on Data Quality Check

Selected MCH Indicators for

Training on Data Quality Check

Data Quality Check for

Training on Data Quality Check

Training on Data Quality Check

Training on Data Quality Check

Steps in conducting data

Secure copies of the following:

Training on Data Quality Check

Training on Data Quality Check

EDC expected date of confinement

EXERCISE: Computing the

Dec. 15, 2003

EXERCISE: Computing the AOG

March 26, 2010

September 16, 2010

June 30, 2008

Feb. 28, 2009

April 17, 2007

Nov. 23, 2007

January 1, 2010 March 26, 2010

EXERCISE: Computing the AOG

AOG (in wks &

March 26, 2010 September 16,

April 17, 2007

Nov. 23, 2007

March 26, 2010

Check if dates of visits

Column 8: Date Prenatal Visits:

Training on Data Quality Check

1st trimester first 3

If the required number of visits for each of

Training on Data Quality Check

For a pregnant woman

Ensure that reporting of number of

Training on Data Quality Check

Steps in conducting data quality check (4 PNV):

3. Check and count the listed number of

Training on Data Quality Check

Steps in conducting data quality check (4 PNV):

4. If discrepancies are noted (Reminder: Only

Training on Data Quality Check

Steps in conducting data quality check (4 PNV):

5. Review entries in M1 against the MCT for

Steps in conducting data quality check (4 PNV):

8. Review computation of percentage

1. How many pregnant have 4 or

(190 days and more)

1. How many pregnant have 4 or

Mrs. Evelyn Reyes, 23 year old G2P1

What is her EDC?

3. Did Ms. Reyes complete the

EDC is January 22, 2010

Data Quality Check for

Training on Data Quality Check

Training on Data Quality Check