Tutorial on how to submit the Annual Information

Return of Income Taxes Withheld on

Compensation and Final Withholding Taxes (1604CF) and Annual Information Return of Creditable
Income Taxes Withheld (expanded)/Income
Payments Exempt from Withholding Tax (1604-E)
to the BIRs e-submission facility using the Alphalist
Program Version 3.4

Steps on using the Alphalist Program Version 3.4:

1. Input your desired Username and Password (illustration A)
2. After entering your Username and Password, the Main Menu of the program
will appear (illustration A.1)
3. Click Withholding Agent to input all the essential information to the
programs respective fields, then click Save then Close to go back to the
main menu of the program. (illustration A.2)
4. After we have entered all the necessary details required, we are now ready to
input all the datas, for our 1604-CF and 1604-E

ILLUSTRATION A

ILLUSTRATION A.1

ILLUSTRATION A.2

THE
1604-E

Steps:
1. On the main menu of the program click the 1604-E link (illustration B)
2. After clicking the 1604-E link, fields for the 1604-E will now appear. Enter the necessary
information that is required ( Year of Return Period, if it is an Amended Return, etc.).
(illustration B.1)
3. Choose Schedule 4 ( Alphalist of Payees Subject to Expanded Withholding Tax
reported under form 2307 and click the Add/Update link ( illustration B.2)
4. After clicking the Add/Update link, the menu for the 1604-Es alphalist of payees will
now appear, click the Add link and input the details that are required in the program
(TIN, Registered Name - Corporations, Last Name, First and Middle Name Individuals,
ATC code, etc.) (illustration B.3)
5. After entering the details of all the payees click Save and then click Exit (illustration
B.4)
6. The next and final step is the conversion of our data into a file type that is compliant to
the standards of the e-submission facility, click Generate File (illustration B.5), specify
the directory on where you are going to store the file and then click Save (illustrations

ILLUSTRATION B

ILLUSTRATION B.1

ILLUSTRATION B.2

ILLUSTRATION B.3

ILLUSTRATION B.4

ILLUSTRATION B.5

ILLUSTRATION B.6

ILLUSTRATION B.7

ILLUSTRATION B.8

ILLUSTRATION B.9

THE
1604-

Basically, the principles in the 1604-E is applied in entering, saving and the generation of
data in the 1604-CF fields, the only difference lies only on what kind of details or information
that is entered, for the 1604-CF, more data is required and a lot of fields must be filled up
accurately so as not to reflect the incorrect amount that will greatly affect your Income Taxes
Withheld on Compensation. We must take note of the differences among the respective
Schedules of the Alphalist of Employees/Payees from whom taxes were withheld:
Schedule 5
Schedule 6

: Alphalist of Payees Subject to Final Withholding Tax

: Alphalist of Employees Other than Rank and File who were given Fringe

Benefits During the Year

Schedule 7.1 : Alphalist of Employees Terminated Before December 31
Schedule 7.2 : Alphalist of Employees Whose Compensation Income are Exempt from
Withholding Tax but Subject to

Income Tax ( Personal and Additional Exemptions

exceeds Taxable Income)

Schedule 7.3: Alphalist of Employees as of December 31 with No Previous Employer Within

Steps:
1. On the Main Menu of the Program click the 1604-CF link (illustration C)
2. The menu for the 1604-CF will now appear, choose the appropriate schedules
for your alphalist of payees (illustration C.1)
3. Input all the information required on your chosen schedule, click Save and then
click Exit ( illustration C.2)
4. Click Generate File - same procedure with the 1604-E field ( illustration C.3),
chose the directory where you would store the and then click Save
(illustration C.4) and then again a pop-up screen will appear indicating your
successful data entry to the program and where the converted file is stored
(illustrations C.5 and C.6)

ILLUSTRATION C

ILLUSTRATION C.1

ILLUSTRATION C.2

ILLUSTRATION C.3

ILLUSTRATION C.4

ILLUSTRATION C.5

ILLUSTRATION C.6

SUBMISSION OF THE GENERATED FILE OR

THE CONVERTED FILE TO THE BIRS ESUBMISSION FACILITY
Steps:
1. Open your email account and compose a new mail
2. On the address bar of the email, input esubmission@bir.gov.ph as your recipient
3. Locate the generated file or the converted file (the generated file by default is located in
the folder BIRALPHA34 of your local hard disk drive) and attach it to your email
4. Click Send
* See Illustrations D and D.1 *

ILLUSTRATION D

ILLUSTRATION D.1

WHAT TO EXPECT AFTER SUBMITTING

YOUR GENERATED FILE TO THE ESUBMISSION FACILITY ?
1. An Acknowledgement (illustration E) coming from our e-submission facility
that it has received your file
2. A Validation Report (illustration E.1), indicating the Acknowledgement
Receipt Number, the Date of Submission, the Number of Files submitted and if
the file you submitted is Valid or Invalid.
Note:
If the validation report indicates that your file is invalid, please check your
entered data for any errors. In entering your data, please avoid special keyboard
characters ( !@# * ^ % ).

ILLUSTRATION E

ILLUSTRATION E.1