Data Management

Student Information System

Project Overview

Outline

Introduction
Data Management
Objectives
Project Goals
SIS Selection Process
Project Time Line
Advisory Committee
Project Team

Introduction
The First Nation Student Success Program
(FNSSP) supports the development of school
success planning, student learning
assessments and performance measurement
in individual First Nation schools.
The FNSSP is an initiative that supports First
Nation schools on reserve in their ongoing
efforts to respond to their students needs
and improve student and school results.

Database Management
The Database Management component will
enhance and support the collection and analysis
of data on student and school performance
which is critical to a schools ability to advance
and track student achievement. It allows
schools to set targets and monitor results and
report to parents and communities on how
students are doing. Data includes the day-today record keeping of students, grades, results
of standardized testing and other academic
assessments, including attendance.

Objectives
1. Streamline the school administrative tasks:

Easy to access student information

Attendance
Grades
Academic history
Demographics
Discipline
Contact information
Health information
Standard testing information

Objectives (Contd)
2. Streamline the management and
aggregate data reporting tasks:

Nominal Roll
Special Education
Monthly attendance rates
Graduation rates
Drop-out rates
Literacy test results
Numeracy test results

Objectives (Contd)
3. Have rule-specific access to data
management modules.
4. Have a Freedom of Information and
Protection of Privacy Act (FIPPA) and OCAP
compliant structure.
5. Reduced requests from the Education
Directors office for student information.
6. Maintain student confidentiality while
providing access to staff members.

Objectives (Contd)
7. Configure system to schools unique
specifications:

Teachers
Scoped to Life-Long learning
School information
Courses
Students
Report cards
Federal and provincial reporting
Additional modules as required for facilities, busing,
scheduling, etc.

Project Goals
The goals of the project to implement a Student
Information System (SIS) are:
Implement a single SIS across all First Nations schools in Manitoba.
Implement a centralized repository for data management and
reporting purposes.
Provide school-based and aggregate reporting to education
authorities, schools, students, parents, the province of Manitoba,
and Indian and Northern Affairs Canada (INAC).
Facilitate school improvement through data-driven decision
making.
Implement a SIS that reflects the Provincial standard for learning
outcomes.
Streamline school administrative tasks.
Reduce requests from the Education Directors office for student
information.
Maintain student confidentiality
Configure SIS for schools unique specifications.

SIS Selection Process

Project documented 317 requirements for
SIS
including:

Assessment
Attendance
Demographics
Discipline
Health
Scheduling
Special Education
Gradebook/Transcripts
Reporting

SIS Selection Process

(Contd)
RFP was sent to 6 potential vendors:

Maplewood
Mayet (partnered with Protegra)
Dadavan
Trevlac
HARTS
Orion Software (partnered with Pearson)

SIS Selection Process

(Contd)
Based on how well the vendors met the
requirements, each solution was scored and
totaled.
Vendors with the 3 highest score were short
listed to demonstrate their solution.
Mayet
Maplewood
Dadavan

SIS Selection Process

(Contd)
Based on vendor demonstrations, each
solution will be scored according to
functionality, ease of use, and suitability of
product.
The vendor/solution with the highest score
will be selected.

Addressing School
Assessments
Technical Assessment
Hardware, network, and connectivity
Provide best practices and recommended
upgrades/enhancements
Work with school to determine equipment
needs/upgrades

14

Training

15

Staff Skill Assessment

Assess school staff computer skills and create
customized training

Provide training on Maplewood, MS Office,

and general computer skills to school staff
and teachers on ongoing basis.
Provide training materials and Maplewood
reference material in mulitple formats: hard
copy, online, and Captivate demos.

Support

16

Information Worker
Data Management will provide funding for an Information
Worker for each community.
The Information Worker is under the supervision of the
Director of Education.
The Information Worker is responsible for local
administrative and system support of the
implementation of the Student Information System (not
technical support).

Service Desk
The MFNERC has a Service Desk for Data Management
that is available to answer any technical or software
questions regarding Maplewood.

Milestones Achieved
Year 1

Year 2

Vendor Demonstrations

Nov 25-26,
2009

NA

Select SIS Vendor

Dec 8, 2009

NA

Customize SIS as Required

Complete

In Progress

School Training and Technology

Assessments

Complete

Complete

Conduct Training on SIS for all school Complete

staff

Pending

Configure SIS Security

Complete

Pending

Configure Report Formats

In Progress

Pending

Install Required Hardware in Schools

Complete

Pending

Upgrade Internet Bandwidth as

Required

In Progress

Pending

Data Conversion/Testing

Complete

Pending

18

Year 1 Schools
Communtiy

School

Bunibonibee Cree Nation

1972 Memorial School

Oxford House Elementary School

Fisher River Cree Nation

Charles Sinclair School

Opaskwayak Cree Nation

Joe A. Ross School

Sagkeeng First Nation

Sagkeeng Anicinabe Community School

Sagkeeng Anicinabe High School
Sagkeeng Consolidated School

Tataskweyak Cree Nations

Chief Sam Cook Mahmuwee Education

Centre

Wasagamack First Nations

George Knott School

Waywayseecappo First
Nations

Waywayseecappo Community School

19

Year 2 Schools
Community

School

Cross Lake First Nation

Mikisew Middle School

Otter Nelson River School

Fox Lake First Nation

Fox Lake Native Spiritual School

Sapotaweyak Cree Nation

Neil Dennis Kematch Memorial

School

Brokenhead Ojibway First

Nation

Sargent Tommy Price

Opaskwayak Cree Nation

Oscar Lathlin Memorial School

Keeseekoowenin First Nation

Keeseekoowenin School

O-Chi-Chak-Ko-Sipi First
Nation

Donald Ahmo School

Sandy Bay Ojibway First

Nation

Isaac Beaulieu Memorial School

God's Lake Narrows First

Nation

Gods Lake Narrows First Nations

School

Advisory Committee
Purpose:
Assist with SIS vendor selection
Assist with creating policies and procedures regarding
data management/storage/access for SIS
Develop governance policies

Project Team

Howard Burston Project Sponsor

Paul Scott Project Manager
Jason Bailey System Administrator
Gary Page Senior Trainer/Technical Writer
Chris Guimond School Trainer
Adam Dyck School Trainer
Jonathan McKenzie Technician
Harvey Wastasecoot Technician
Michael Laferriere Technician
Theo Baschak - Technician
Conrad Beck Service Desk
Giselle Morriseau Administrative Assistant