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Project Planning
Detailed plans of how the work will be carried out including time, cost and
resource estimates.
Project Execution
Everything that is needed to set-up the project before work can start
Ensuring that a project stays on track and taking corrective action to ensure it
does.
Project Closeout
Formal acceptance of the deliverables and disbanding of all the elements that
were required to run the project.
Integration management
Scope management
Time management
Cost management
Quality management
Human resource management
Communications management
Risk management
Procurement management.
I.
II.
III.
IV.
Estimating resources
V.
Allocation of resources
VI.
VII.
VIII.
Assigning tasks
IX.
Directing activities
X.
XI.
XII.
XIII.
XIV.
XV.
Quality Management
XVI.
Issues management
XVII.
Issue solving
XVIII.
Defect prevention
XIX.
XX.
XXI.
Communicating to stakeholders
a) Project Goals
A project is successful when the needs of the stakeholders have been met. (directly or indirectly).
1. Identify the stakeholders of a project
Examples of stakeholders are:
Aren't relevant
High priority
low priority
b) Project Deliverables
Create a list of things the project needs to deliver in order to meet those goals.
Add the deliverables to the project plan with an estimated delivery date.
More accurate delivery dates will be established during the scheduling phase,
which is next.
Deliverables List
Stage
Initiation
Planning
Requireme
ntsAnalysis
Business
Analysis
Design
Implementa
tion
Rollout
Close
Assigned
Deliverab Descripti Acceptan to(Team
In
Quality Delivered Accepted
leName
on
ce
Member Progress Reviewed (Date)
(Date)
Criteria
Name)
(Date)
(Date)
c) Project Schedule
a) Create a list of tasks that need to be carried out for each deliverable
Each task identify the following:
The amount of effort (hours or days) required to complete the task
Effort required for each deliverable and an accurate delivery date.
Update it.
The resource who will carryout the task
b) create the project schedule by using software package such as Microsoft
Project, templates, etc.,
A common problem discovered at this point is when a project has an
imposed delivery deadline from the sponsor that is not realistic based on
your estimates.
In this case contact the sponsor immediately. The options you have in this
situation are:
Renegotiate the deadline (project delay)
Employ additional resources (increased cost)
Reduce the scope of the project (less delivered)
d) Supporting Plans
a) Human Resource Plan
Describe the number and type of people needed to carryout the project.
For each resource detail start dates, estimated duration and the method
you will use for obtaining them.
b) Communications Plan
Example
Weekly/monthly progress report,
Describing how the project is performing, milestones achieved and work
planned for the next period.
ProjectRequirementsChecklist
Item
Quantity
HumanResources
CoreTeamMembers
ParttimeTeamMembers
TechnicalSpecialists
BusinessExperts
PhysicalResources
ProjectWorkspace&Supplies:
OfficeSpace
Software:
WordProcessor
ProjectManagementTool
GraphicsTool
PresentationTool
InternetAccess
Phones
When
Required?
Availability
Secured?
ForHowLong?
Comments/
Action
Stakeholder input is not sought or their needs are not properly understood