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Presented by:
John Rakos, MSc, PMP
President, John J. Rakos &
Associates Consultants Ltd.
John J. Rakos is available to teach or
consult in any topic presented in this
seminar.
Module 1 - Introducti
INTRODUCTION
Reference sources
A Guide to the Project Management Body of Knowledge (2003). The
Project Management Institute. http://www.pmi.org
Rakos, John J. et al, A Practical Guide to Project Management
Documentation, Wiley, 2004
Kerzner, Harold. Project Management: A Systems Approach to Planning,
Scheduling and Controlling. 6th ed. John Wiley & Sons, 1998.
Rakos, John J. Software Project Management for Small to Medium Sized
Projects. Prentice-Hall, 1990.
Module 1 - Introducti
INTRODUCTION
The Value of Project Management
Module 1 - Introducti
INTRODUCTION
PMBOKTM Knowledge Areas
Based on the Project Management Institutes Project
Management Body of Knowledge: PMBOK1
Nine knowledge areas:
This webinar:
INTRODUCTION
PMP Certification
Internationally accepted accreditation
Get certification
3 (5 without degree) years experience
35 hours training
4 hour, 200 questions, multiple choice exam!
Have to be re-certified every 3 years
60 PDUs
Attending a conference
Attending course
PMI membership
Publications
PM work
Module 1 - Introducti
INTRODUCTION
What is a Project?
A project is a temporary endeavor undertaken to create a unique
product or service
- A Guide to the Project Management Body of Knowledge (PMBOK),
Project Management Institute, 2003
One time
Limited funds/time
Specific resources utilized
Performed by people - Single or multi-person team
Planned, controlled
Specific Deliverables
Module 1 - Introducti
INTRODUCTION
The Triple Constraint of Projects
On Time, Budget, Quality = Required Scope
Time
Cost
Quality
Integration
Trade Offs
Module 1 - Introducti
INTRODUCTION
Project Life Cycle
Concept Planning Execution/Control
Definition | Analysis
20%
Closing
|Design|Build|Test|Accept| Implement|
60%
5%
Operation
15%
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Project Planning
Write a Plan Containing
1. Steps required to accomplish the project objectives
2. Tasks needed to be done at each step (using Work Breakdown
Structures)
3. Estimate of how much effort each task requires
4. The resources required for each task
5. (Given 3. and 4.) Calculation of how long each task/step will take
6. (Given 4. and 5.) Calculation of task, step and project costs
7. The inter-dependencies of tasks
8. The schedule for each task and the whole project (Milstones,
Deliverables, payments)
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Stakeholders
Contractors
Project Sponsor
Users
Project Leader
Project
Manager
Finance
Procurement
Systems
Engineering
Support
Sales
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Maintenance
IM/
IT
10
Planning
Analysis
+15
+25%
Execution
Design
Closing
+10
0
-50
-25
-75%
Preliminary Plan
Proposal Plan
Final Plan
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Revised Plan
11
Project Management
Module 2:
Scope Management
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1.1
Section 1
of Phase 1
1.2
Section 2
of Phase 1
3.
Major Phase 3
1.3
Section 3
of Phase 1
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MAJOR PHASE 1
S1 OF PHASE1
S2 OF PHASE1
S3 OF PHASE1
MAJOR PHASE 2
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16
17
Task
Levels on the WBS (phase, account/contract)
Cost account
Total project
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Project Management
Module 3:
Project Time Planning
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3. Formula
3.1 Variables
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IN REALITY,____________ BEST.
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DUR
EFFORT
SYSTEM SPECIFICATIONS
SYSTEM DESIGN
SOFTWARE REQUREMENTS
SOFTWARE PRELIMINARY DESIGN
SOFTWARE DETAILED DESIGN
CODE AND UNIT TEST
SOFTWARE INTEGRATION & TEST
SOFTWARE QUALIFICATION
SYTEM INTEGRATION & QUAL.
WARRANTY AND SUPPORT
11-15%
8-12%
2-4%
5-7%
8-11%
20-28%
10-14%
5-7%
8-12%
N/A
6-10%
6-10%
3-5%
4-6%
9-12%
24-32%
11-15%
2-4%
8-12%
7-10%
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Scheduling
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Duration
7d
3d
10d
5d
4d
6d
3d
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Scheduling
Ordering the Activities: PERT Chart
Arrow Diagramming Method (ADM)
2
B
3d
7d
C
10d
D
5d
G 3d
4d
4
F
6d
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Training
Meetings
Reviews
Reports
Site preparation
Delivery dates (date to order) for external items
Payment
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Project Management
Module 4:
Resource Assignment
and Cost Planning
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Assigning Resources
Availability
Skills
Desire
Similar tasks to one person to use learning curve
Assign critical tasks to most reliable people
Tasks that need interaction or are similar
Same person
Two who communicate
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34
Cost Estimating
Similar to Time Estimating (usually done by the same person/group
that does the Time Estimates)
Calculation of Cost for each WP: Example:
If estimate was duration 10 days
Assign human resources 2 people
Need Effort = Duration x Resources
E=2x10=20pd
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Costed WBS
Use Software to roll costs up the WBS
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Cost Ramp-Up
Use Software to report cash flow
1997
1998
Q3
Q4
Q1
Q2
Q3
Q4
Q1
$53,920.00
$127,160.00
$274,360.00
$331,440.00
$349,920.00
$368,400.00
$376,500.00
$400,000.00
$300,000.00
$200,000.00
$100,000.00
Cumulative Cost:
Filtered resources
Total:
CPM
Total:
Module 1 - Introducti
$376,500.00
37
25
10
0
-10
-25%
Indicative
PPA
Init Plan
Budget
EPA
Final Plan
-8
Definitive
PDR
Design
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Project Management
Module 5:
Risk Management
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39
Risk Management
Planning and Control Processes
Risk: anything not in the project plan that may occur and
cause your project to be late, cost more or compromise its
quality/performance.
Risk is an opportunity as well as a threat:
You dont put power brakes on a car to slow it down - you do so to
allow it to go faster.
-Mark Davies, KPMG
We will concentrate on the threat.
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2. Analysis
Evaluate probability, impact
Qualitative vs Quantitative
3. Risk Response
Strategy Development to mitigate the risk:
Eliminate the risk or reduce impact
Contingency planning
4. Risk Control
Monitor
Update lists, strategies
Action the contingency plan
Fight the fires
41
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SENIOR
MANAGEMENT
CORPORATE
POLICY
AND CULTURE
POLITICAL
CORPORATE
PROGRAMS
PROJECT/
PM
& FINANCIAL
TECHNOLOGY
ECONOMIC
REGULATORY
AND LEGAL
HUMAN FACTORS
HEALTH & SAFETY
44
Description
High
Medium
Low
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Description
High
Medium
Low
Cost
High
Medium
Low
Quality
Determine a combined impact level based on which constraint is most affected.
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Low
Medium
High
1. Lack of commitment.
Headquarters may have to
assume more responsibility;
will result in project delay,
cost overruns.
Medium
High
Low
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Project Management
Module 6:
Scope/ Time/ Cost Control
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50
Configuration Management
Keep track of what changes were made to which
modules
Versioning
Interoperability of modules
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Duration
Start
101.4 days
'99 Sep 01
8.4 days
'99 Sep 01
Initiation
September
October
November
31 03 06 09 12 15 18 21 24 27 30 03 06 09 12 15 18 21 24 27 30 02 05 08 11 14 17 20
99%
Interview client
3 days
'99 Sep 01
2 days
'99 Sep 09
100%
Concept approved
0 days
'99 Sep 10
09-10
8 days
'99 Sep 10
Planning
100%
0%
Interview users
5 days
'99 Sep 10
0%
Interview managers
5 days
'99 Sep 10
0%
Write plan
3 days
'99 Sep 17
0%
10
Funds approved
0 days
'99 Sep 22
09-22
61 days
'99 Sep 22
23 days
'99 Sep 22
11
12
Development
Design
0%
13
Design coursware
10 days
'99 Sep 22
14
10 days
'99 Oct 05
15
1 day
'99 Oct 19
16
Revise design
2 days
'99 Oct 20
0%
17
Design done
0 days
'99 Oct 21
10-21
22 days
'99 Oct 21
18
Write Course
19
Write courseware
20 days
'99 Oct 21
20
Write case
10 days
'99 Oct 21
21
2 days
'99 Nov 17
0%
Module 1 - Introducti
0%
0%
0%
0%
0%
0%
53
Task Name
Fixed Cost
Initiation
Total Cost
Baseline
Variance
$0.00
$74,920.00
$74,120.00
$800.00
$0.00
$5,280.00
$4,480.00
$800.00
September
October
November
December
January
29 05 12 19 26 03 10 17 24 31 07 14 21 28 05 12 19 26 02 09 16 23
7%
99%
Interview client
$0.00
$2,400.00
$2,400.00
$0.00
$0.00
$2,880.00
$2,080.00
$800.00
100%
Concept approved
$0.00
$0.00
$0.00
$0.00
09-13
$0.00
$12,320.00
$12,320.00
$0.00
Planning
100%
0%
Interview users
$0.00
$5,200.00
$5,200.00
$0.00
0%
Interview managers
$0.00
$4,000.00
$4,000.00
$0.00
0%
Write plan
$0.00
$3,120.00
$3,120.00
$0.00
0%
10
Funds approved
$0.00
$0.00
$0.00
$0.00
09-23
$0.00
$52,800.00
$52,800.00
$0.00
$0.00
$28,040.00
$28,040.00
$0.00
11
12
Development
Design
0%
0%
13
Design coursware
$0.00
$12,400.00
$12,400.00
$0.00
14
$0.00
$12,400.00
$12,400.00
$0.00
0%
15
$0.00
$2,040.00
$2,040.00
$0.00
0%
16
Revise design
$0.00
$1,200.00
$1,200.00
$0.00
0%
17
Design done
$0.00
$0.00
$0.00
$0.00
10-26
$0.00
$21,880.00
$21,880.00
$0.00
$12,000.00
$0.00
18
Write Course
19
Write courseware
$0.00
$12,000.00
20
Write case
$0.00
$4,000.00
0%
Module 1 - Introducti
$4,000.00
$0.00
0%
0%
0%
54
Project Management
Module 7:
Conclusions
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55
Resources Available
To help you Manage your Projects
Training & Learning
Universities
Project Management courses
Major/Masters in Project
Others public
Project Management Institute (PMI)
PMP Certification courses
PMI conferences
250,000 members worldwide
Your own Subject Matter Experts
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Resources Available
To help you Manage your Projects
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57
Final Details
Can you be a good project manager?
Ask yourself:
Can I say 'NO'?
Can I attack problems as soon as/even before they
arise?
Can I live unloved?
If you do your job well,
people will wonder what you do!
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