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Implementation of SAP R/3

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Adani Wilmar Limited

ASAP Methodology

Second level
Third level

Fourth level
Fifth level

&

Overview
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Implementation of SAP R/3


AcceleratedSAP ASAP
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ASAPMaster
Roadmap title style
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Second level
Project

Management
Change
Management
Risk analysis
Review

Third level

Methodology

Fourth level
Project related
Fifth level
knowledge

Implementation
Assistant
Q&Adb

Tools

Implementation
Guide
Profile Generator

Services

Transport System

Training, Support, Project reviews


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Implementation of SAP R/3


Aims ofClick
Accelerated
to SAP:
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Build on the strength of the R/3 system
great depth and breath of functionality
configurability and flexibility (versus the need for coding)
strong integration

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level
DefineSecond
scope and requirements quickly and stick to it
level
Deliver onThird
time, on
budget with assured quality
Deal with the
Fourth
level
Soft Factors
management commitment
Fifth level
project management
change management
integration of all internal and external players
.....

Implementation of SAP R/3


SupportClick
for all Areas
R/3 Implementations
to ofedit
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Second level
Third level
Fourth level
Fifth level

Project management
Business Process Configuration
Technical Consulting, Infrastructure
Change Management
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Implementation of SAP R/3


the Process Component of TeamSAP
AcceleratedSAP
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to
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title
style
Processes:
People:
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le

Pr

Solutions Expertise
Quality
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op

es
se

Pe

oc

SAP
Second
Consulting
Partnerslevel
Complementary
Third level
Software Partners
Technology & Fourth level
Hardware Partners FifthProducts
level

AcceleratedSAP
Consistency
styles

AcceleratedSAP Road Maps


or Powered By Methodologies
Quality Assurance
Business Engineer
Support, Services
& Education

Products:
The Business Framework
Strength
R/3 Product Family
Complementary Software Products
Technology Partner Products
Industry Solutions
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Implementation of SAP R/3


The Process:
Accelerated
Click
to editSAP
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to edit
Master
text styles
Consistent
project
plan to implementing

R/3 and other SAP products - accepted worldwide

Second level
(Different Languages)
Third level
Questionnaires
to guide definition of
Fourth level
business requirements
Fifthconfiguration
level
Tools to manage
and testing
Detailed Technical Guidebooks
Knowledge Corner for Configuration and some other
product details

Implementation of SAP R/3


Goals and
Benefits
Accelerated
SAP title style
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toofedit
Master
ASAP Roadmap

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Second level
Third level

Fourth level
Fifth level

Proven Approach
Reduced Costs
Ensured Quality and Know-How Transfer
Efficient Use of Resources
Repeatable - Reusability for Subsequent
Implementation Phases
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Implementation of SAP R/3


SAP Review Program
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Sales

Implementation

Continuous improvement

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ASAP Roadmap Quality checks

Second level

Project
Estimator

Quick
Sizer

Third level

Check Tool
Concept
Fourth level
Fifth level

s
Ye
s
Ye

No

No

Project reviews

5
GoingLive Check

Solution review
Technical review
Development review
Additional country-specific
reviews
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s
Ye

No

EarlyWatch

Implementation of SAP R/3


What are Project Reviews?
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Independent and objective project
reviews
Click by
toSAP
editproject
Master
text styles
executives
Consistent
Secondreview
levelapproach worldwide
Scope of
review
Third
level
Application
areas
Fourth
level
Technical areas
Fifth level
Project management areas
Assessment of potential risk factors
(scope, communication, documentation, motivation, etc)
Advice on which areas to focus on
(project success factors)
Review of implementation method
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Implementation of SAP R/3


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to edit
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Benefits
of the Project
Reviews
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Helps ensure successful implementations
Second level
Early identification of project risk factors
Third level
SAP involvement in every project
Fourth level
Increases efficiency
and effectiveness of
Fifth level
SAP solution
Helps ensure smooth productive operation

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Implementation of SAP R/3


A Comprehensive
Click toSolution
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Roadmap
Step-by-step project plan and how-tos

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for project estimation and to set expectations (scope, time, resources)

Tools and Accelerators

Second level

for project management: Method/Roadmap, spreadsheets, documentation


templates
for the business process consultants: questionnaires,check lists, tools
Third level
(Q&Adb) for R/3 and other SAP Products configuration
for the technical
Fourth
areas:
leveltools and checklists to support interfaces, data
conversions, archiving, infrastructure

Fifth
level
Service, Supportand
Training

All professional services in consulting, education, support, e.g. hotline,


EarlyWatch, OSS, Info-DB, training strategy for project team and end users

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Implementation of SAP R/3


Accelerated
SAP to
Roadmap
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Second level
Third level
Fourth level
Fifth level

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Implementation of SAP R/3


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AcceleratedSAP
Accelerators
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text styles
AcceleratedSAP
Accelerators
Second
level
Examples
of Accelerators
Project Plan
Third level
Workshop Agenda
Fourth level
Questionnaires
Fifth level
End User Procedures
Test Plans
Technical Procedures
Made Easy guide Books
(printout,data transfer, authorizations )

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Fill
Fill in
inthe
theBlank
Blank
versus
versus
Start
Startfrom
fromScratch
Scratch

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Implementation of SAP R/3


ASAP Project
ClickPlans
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Second level
Third level
Fourth level
Fifth level

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Implementation of SAP R/3


ASAP Tools
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Tools:

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Q&Adb: Question and Answer
Database
Second level
Third level

SAP Fourth
Concept
Check Tool
level
Fifth level

Administration tool kit


Project Selector

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Implementation of SAP R/3


Q&AdbClick
: Main screen
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Second level
Third level
Fourth level
Fifth level

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Implementation of SAP R/3


ASAP Success Factors in Each Phase
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Master
title style
Top Management
Commitment

Project
Preparation

Realistic Planning and Expectation Setting

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text styles
Availability of experienced consultants

Availability of customer team members

Business
Blueprint

Second level

Clear definition of scope (priorities)

Third level

Quick decisions

Realization

Fourth level
No major changes to project scope
Fifth level
Focus on data transfer and interfaces

Final Preparation

Ensure adequate testing and user


acceptance (e.g. interfaces, printouts,...)

Go Live &
Support

Go-live plan, timely end-user training


Establish long-term support
strategy/help desk
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Implementation of SAP R/3


Phase
1: Project
Preparation
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1
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Second level
Third level
Fourth level
Project organization
Fifth
and level
standards

Prepare project charter


Initial project planning
Level 1 training for project team
Technical requirements planning
Prepare executive kickoff meeting

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Implementation of SAP R/3


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Phase1:Click
Project Preparation
Define
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text styles
Implementaion
Project Planning
Set up Project
Strategy

Second level
Third level Detailed Project
Planning

Activities

Readiness
Assessment

Fourth level
Executive Strategy
Project Procedures
Workshop
Standards
Fifthand
level
Risk Assessment

Sign off of High-Level


Project Plan

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Project Charter
Project Scope
Project Team
Template Specific
Standards and
Procedures

Quality
Check

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Implementation of SAP R/3


Keys to Success
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Phase 1: Project Preparation

Definition of the project organization and procedures


Definition
goalsMaster
and expected
benefits
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to ofedit
text
styles
Rough project plan
Planning
Secondof level

technical requirements
Executive
Thirdkickoff
level
Understand
the entire project
Fourth
level
Organize full team
Fifth level
Determine roll-out strategy
Define scope
Wait till later to plan
Underestimate the soft parts of the project
Consider the ERP implementation an IT project

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Implementation of SAP R/3


Phase 2: Business Blueprint
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2
Second level
Third level
Fourth level gathering in interviews
Customer requirements
Fifth level
Questionnaires and models assist to create the Business Blueprint

Level 2 training
System installation
Management review of Business Blueprint
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Implementation of SAP R/3


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to
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title
style
Phase2: Business Blueprint
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Program

Training &
Preparation

Business Process
Definition

Second level

Management

Third level Structure and

Activities

Team Training

Process Modelling
Fourth level
Detailed
Analyze Impact of
Template

Fifth
level
Approach
Processes
Verify Key Unit
Requirements

Develop System
Environment
Version
compatibility
Verify System
Landscape
Transport
Management
Strategy

Complete
Business
Blueprint
Conduct
Business
Blueprint
workshop

Quality
Check

Identify Gaps
and analyze
required
Enhancements
Freeze Reports
and interfaces

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Implementation of SAP R/3


Keys Click
to Success
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Master
title
style
Phase 2: Business Blueprint
Map requirements against the R/3 system
Document all requirements regarding business processes, master data,

Click
to etc.
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organization,
Create
the Business Blueprint
Second
level
Stick to the scope
Third
Identify
successlevel
factors
Get business
signoff level
Fourth
View Blueprint from
a process perspective
Fifth
level
Understand the impact to the business
Understand the gaps and how they will be addressed
Identify interfaces and get started
Re-create the current system
Get stuck in analysis paralysis

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Implementation of SAP R/3


Phase 3: Realization
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Second level
Third level
Baseline Configuration
Fourth level
Configuration of 100 % of organizational structure and majority of all daily business
Fifth level
operations = baseline system
Business scenario confirmation and approval (first integration test)
No throw-away prototype

Final Configuration/Integration Test


Develop integrated and documented solutions through cycles
Design, develop and test interfaces, reports,
and conversions
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Implementation of SAP R/3


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to
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title
style
Phase 3: Realization
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Program

Detailed
Design

Configuration

Second level
Management

System
Management

Activities

Third level

Define
Configure
Establish
Functions
System
FourthInitial
level
and
Settings
Admin.
Processes Fifth
and Org.
level Functions
Structure
Define
Implement
Configure
Roles and
Security
Responsib.
Data and
Strategy
Processes
(Authorisati
Staffing and
on)
Test
Training
Configuration

Development

Integration
Test

Conversion
Programs

Integration
Test Plan

Interfaces

Create Test
Cases

Enhancements
Reports
Layout Sets

Conduct
Integration
Test

Quality
Check

Finalize
system

(Baseline &
Cycle 1 , 2)

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Implementation of SAP R/3


KeysClick
to Success
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Phase 3: Realization
Configure R/3 according to Business Blueprint in phases (baseline,
cycles)
Stick to the Scope

Second
Proceed level
in an Iterative Process
Get
Business
Third
levelSignoff
Work
through Integration Issues
Fourth level
Start to work with Org Change Group

level
Utilize goodFifth
Project Management and Change Management
techniques
Make Quick Decisions
Configure and Test every Possible Solution
Underestimate need for Data Cleansing and Consolidation
Delay Interface and Conversion Development
Delay Development of Training Materials

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Implementation of SAP R/3


Phase 4: Final Preparation
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4
Second level
Third level
Go-live plan
End-user training

Fourth level
Fifth level

Integration, volume and stress testing


Establish internal help desk
Cut-over to productive environment

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Implementation of SAP R/3


PhaseClick
4 : Finalto
Preparation
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Final Preparation

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Second
level
Master Data upload / Creation
Userlevel
Training
Third

Data upload / Creation


Open
Fourth
level
Production System set-up
Fifth level

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Quality
Check

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Implementation of SAP R/3


Keys Click
to Success
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Phase 4: Final Preparation

Sticktoto edit
the Scope
Click
Master text styles

Conduct user training, create documentation

Second
Transfer level
data
Establish
Power Users
Third level
Establish
Helplevel
Desk
Fourth
Establish aFifth
very level
detailed Go-Live and Support schedule
Establish Performance team
Train Early
Skip Knowledge Transfer from Consultants
Skip Audit of Data Conversions

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Implementation of SAP R/3


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to edit
Master
Phase
5: Going
Live and
Support title style
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Second level

Third level
Fourth level
Fifth level

Application support
Verify accuracy of productive system
Measurement of business benefits

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Implementation of SAP R/3


Phase Click
5: Go-live,to
Roll-out
Support title style
editand
Master
Program

Go-live

Support

Ensure
Continuous
Improvement
s

1 Rollout
Support

Define LongTerm Plans

Review
Quality
of Solution
and Rollout
Process

Support
Unit
Operatio
ns

Further
Process
Requireme
nts

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Management

Second
Cut-over level
Support

Operations
Key-in
transaction Set-up
datafrom
first-level
Fourth
level
cut-off date
help desk
to cut-over
Fifth level
date

Activities

Third level

Review
Business
Processes

Training
Support

Quality
Check

Review
Business
Benefits
Measure
against
Business
Case
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Implementation of SAP R/3


Keys to Success
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to
edit
Master
title
style
Phase 5: Go-Live and Support

Close project
Follow-up on projects and actions
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to edit
Master
styles
Continuously
improve
the systemtext
performance
and the user-system interaction

Second
level
Train
the Help Desk

Establish
a support
Third
level team
Verify knowledge
Fourth Transfer
level
Allow for adequate support time for team members who will work on
Fifth level
subsequent
phases
Establish ongoing support team
Try to Convert Years of Detailed History
Forget your Audit Needs
Wait to Establish a Disaster Recovery Plan

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Implementation of SAP R/3


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Keys Click
to Success
Continuous Improvement

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Utilize your Team Members to Maximize Returns
Second
level
Re-evaluate
Roll-out Phases

Measure
your Results
Third level
Develop
Longlevel
Range Plan for ERP System
Fourth
Participate
in User
Fifth
levelGroups
Develop your own Internal Consulting Group
Disband the Team
Assume you are Finished
Rush the Next Phase
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Implementation of SAP R/3


ASAP Documents Build on Each Other
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Second level
Third level
Project
Plan
Scope

Business
Business Process
Process
Enhance
Business

Fourth
level
ments
Process
Authori
Fifth
level
zation
Reports
Conversions

Interfaces
Business
Processes
Organization
Structure

Procedures
Test Cases

System
Performanc
e
Reports
Interfaces
Conversion

Test Plan
TrainingMat.
GoLive Plan

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styles title style
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Master
Second level
Third to
level
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Fourth level
Second
level
Fifth
level

Third level

Fourth level
Fifth level

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