DISCOUNT ON SALES & PURCHASE

We can enter the discount on sales and purchase in 2 ways in tally

1st method : Press F11 and select inventory features , Select Separate column on
invoice and set enable to Yes (the above will appear at right side) Now you can
find a separate column for disc in sales invoice and purchase invoice

Ex : You are selling a mobile @ Rs. 5000/- and allowed disc Rs 500/- to your clients enter the quantity rate as 5000 and enter discount rate as 10% Note : in the above method You can able
see the disc rate but not the discount amount This method will effective while taking reports for item wise profit

2nd method : In this method you need to create two ledgers for
discount receivedunder group direct income anddiscount givenunder group direct expense ( sales discount)

While entering the sale and purchase voucher , first enter the item names , quantity , rate and amount after finishing stock item details simply press the enter key once to leave a blank line
and select the ledger name Discount given ledger (in sales) and enter the discount amount with (-) value

USE OF TRACKING NUMBER

ATracking numberis the reference to have a link between
transactions. For example, if Tracking Number is selected in the Delivery

Note, this will help you to automatically display the details of the items in
the Sales Invoice.
The tracking number pop-up list appears after you have entered the name
of the item.
Note:To get the Tracking number in the Item Allocation screen, enableUse
Tracking Numbers (Delivery/Receipt Notes)inF11: Features > F2:
Inventory Features.
A default list will contain the following.
Tracking No: 01 -When the tracking number (01) is given in the delivery
note and when you track this fromList of Tracking Numbersin the sales
invoice; the quantity, rate and amount will be displayed automatically.
New number Enter a new number, if the tracking number is other than
the default tracking number available in theList of Tracking Numbers.

 Example:
You can create a Sales bill first and then later deliver the
goods. In order to track the bills with the relevant delivery
challan, a New Tracking Number is used.
Not applicable If you do not want a tracking number,
then select Not Applicable.
This may be used in cases where you want to update
stocks immediately, when Goods are received or delivered
directly without receipt note or delivery note.
Example:
When you send out samples for approval and you do not
want to raise delivery note. Likewise when you receive
samples but no receipt note is raised.

 Trouble Shooting Sales and Purchase Voucher

In companies using Accounts-with-Inventory, where Tracking Numbers
is NOT activated, you do not get the voucher types Receipt Note and
Delivery Note in the Sales and Purchase Voucher sub-menus.
The inventory details that you mention in an accounting voucher (like
Sales and Purchase Voucher), affect stocks by immediately updating
them, only if Tracking Numbers is not activated inF11:(F2:Inventory
Features).
The option Inventory Values are Affected should be set to Yes in Sales
and Purchase ledger accounts (Masters). Unless this option is set to
Yes in the Ledger creation screen, it is not possible to make a Sales
entry or a Purchase entry.
The information that you need to give in the inventory allocation subscreen depends upon the features enabled for the company.

Using Zero Valued

Entries
Zero Valued entriesare those entries where a
voucher entry is made without any values, i.e.,
one of the parameters (Qty or Rate) may not have
a value but needs to updated in the records.
Example:
Zero-rated VAT or Exempt from Tax Account. You
are permitted to make such an entry. The Exempt
Ledger account can be viewed for all Exempt
Sales.
The items which are given asFree Samples.

 Note:Zero Valued entries are allowed only in Sales

and Purchase vouchers only and are not available in
Receipt, Payment vouchers and journal vouchers.
Enabling Zero Value entry
EnablingAllow Zero valued entriesinF11:
Feature: F1:Accounting Features/ F2:
Inventory Features.
Example: Create a Sales invoice with Zero Value
entry.
Even if the values are not mentioned, the quantities
of Item B will be reduced from the stocks.

Using different Actual and Billed Quantities

Sometimes, the goods purchased or sold may have difference in
theActual and the Billed quantitiesdue to the following
reasons:
Free scheme
Rejected by the customer for defective quality
Rounding off of the billing quantity (for e.g., in Textile industries,
Cloth measuring 150.50 mtrs is actually delivered but bill is made
for 150 mtrs)
Recording of Actual Quanties and the Billed Quanties are essential
to get the accurate stock values and sale/purchase value i.e., the
Books of Accounts should be updated with the Billed quantities
andStockshas to be updated only with the Actual Quantities.
Tally.ERP 9 allows you to record both these in different fields i.e.,
Billed and Actual Quantity separately in the same invoice.

 Set the optionUse different Actual and Billed

QtytoYesinF11:Features:F2:Inventory Features.
Purchase or Sales vouchers with Actual and Billed quantity will
appear as shown.
In the screen shown above, there are two columns underQuantity:
Actual
Billed
Once when quantities are entered under Actual and Billed, stocks
will be reduced to the extent of Actual quantities only.
Example:
A company gives 2 items free as a sample to the customer, when
10 items are purchased. Then underActualqty column 10
numbers will be entered and underBilledquantity 8 numbers will
be entered. In the stock summary 10 numbers will be shown
underOutwards.

Using Batch-wise Details

When you wish tomaintain batch information for Stock Items, you need to
set the optionMaintain Batch-wise DetailstoYesinF11: Features
(F2:Inventory Features).
In the Item Allocation screen, set the optionMaintain in BatchestoYes.
When you set this toYes, you will find the following in theItem Allocationscreen.
Godown
Select theGodownfrom theList of Godowns.
Batch / lot No.
Select the Batch number from the list of existing Batch numbers which will be
displayed underList of Active Batcheselse click onNew Numberto give the
new Batch number.
Quantity, Rate and Amount
Enter the quantity and rate. The Amount will be calculated automatically.
Per
By default, the specified Unit of measure will be displayed here. The Rate is
computed on the basis of Unit you specify here.

Using Mfg. and Expiry

Dates
Usually, Pharmaceutical companies, chemical industries etc., need to maintain
their stock items with manufacturing dates and expiry dates. In Tally.ERP, you
canmaintain Batches with Mfg (Manufacturing)andExpiry dates.
Enabling Mfg. & Expiry Dates
SetMaintain Batch-Wise DetailsandSet Expiry Dates for
BatchestoYesinF11: Features > F2: Inventory Features.
In the Item Allocation screen, setMaintain in Batches,Track Date of
MfgandUse expiry datestoYes.
When you set this toYes, you will see the following in the Item Allocation screen.
Godown
Select the Godown from theList of Godowns.
Batch / lot No.
Select the Batch number from the list of existing Batch numbers which will be
displayed underList of Active Batcheselse click onNew Numberto give a
new Batch number.

 Quantity, Rate and Amount

Enter the quantity and rate. The Amount will be calculated
automatically.
Per
By default, the specified Unit of measure will be displayed here.
The Rate is computed on the basis of Unit you specify here.
Mfg. Date
Enter the date of manufacture (This appears only if it is
activated.). The date of manufacturing of the product needs to
enter here. This enables you to set the expiry date for the batch
as a period from the date of manufacture such as three months
from the date of manufacture.
Expires on
Give the date of expiry (It will be displayed only if it is activated).

Using Cost Categories and Cost

Centres

Cost Centerscan be allocated in the vouchers. ActivateCost Centrefor

the Ledger Accounts that are used in voucher entry.
Note:ActivateMaintain Cost CentersandMore than one payroll /
Cost CategoryinF11:Features > F1:Accounting Features.
Applying Cost Centres to Ledger Accounts
Example: enable Cost Center for Payment ledger conveyance account.
Go toGateway of Tally > Accounts Info > Ledgers > Create/Alter
SetCost Centres are ApplicabletoYes.
Cost Centre Allocation in Voucher Entry
Cost Centre allocations have to be done in the pop-up sub-screens in the
main voucher entry screen. The sub-screen is displayed after the amount
fields pertaining to the ledger for which cost centers have been activated.
Hence, the following is the sub-screen for the ledger Conveyance A/c.
The entire objective of creating Cost Centres is to allocate expenses and
revenues to Cost Centres.
After allocating the Cost Centers, the payment voucher entry screen is
displayed as shown.

Using Multi-Currency
Tally.ERP9 provides you the facility of entering vouchers in any other currency
(Foreign Currency) along with base currency (specified during Company Creation),
i.e., a voucher can be created either with base currency or with Multi- Currency.
Recording a Purchase voucher with Multi-Currency
To record a purchase voucher using the Multi-Currency feature in Tally.ERP 9,
Go toGateway of Tally > Accounting Vouchers / Inventory Vouchers
>ClickF9: Purchasebutton or pressF9key
Select the party ledger in theParty's A/c Namefield
Select the Stock Item in theName of Itemfield and enter the quantity
Specify the price in the currency other than base currency in theRatefield and
pressEnter
Tally.ERP 9 will automatically prompt you to enter theRate of Exchangefor Base
Currency as shown:
Enter the rate of exchange and pressEnterto navigate to
theAccountingVoucherCreationscreen
PressEnterto accept

Recording a Sales voucher with

Multi-Currency
Go toGateway of Tally > Accounting Vouchers / Inventory Vouchers
>ClickF8: Salesbutton or pressF8key
Select the party ledger in theParty's A/c Namefield
Select the Stock Item in theName of Itemfield and enter the quantity
Specify the price in the currency other than base currency in theRatefield and
pressEnter
Enter the Rate of Exchange for the base currency and pressEnter
PressEnterto accept
To print the sales invoice,
PressAlt+Pkey or clickP: Printbutton
TheVoucherPrintingscreen appears
PressF12key or clickF12: Configurebutton
TheInvoice Printing Configurationscreen appears
Set the optionPrint Base & Foreign Currencyfor Total toYes. Enabling this
option will print theTotalamount in both Base Currency and the Foreign
Currency