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In The Classroom

Google Docs versus Google Drive


The Documents List that you access at
docs.google.com will still be available after installing
Google Drive and you can continue to create, edit,
upload and share files online.
The significant difference is that changes made to
those documents will be automatically synchronized
from the web interface to any device on which you
install the Google Drive software (Mac, PC or
mobile).

What is Google Docs


An incredible tool which offers collaboration,
portability, compatibility with all operating systems and
ease of use
Enable guided learning as an applications in the
classroom
Create different document with different steps
Link results found on Google or even documents from
our Google Drive

Staying productive with Google


Docs?
Access your documents from anywhere
Use Docs reference tools
Go mobile
Save to different file types
Use keyboard shortcuts
Use templates
Convert PDFs to images and text
Create forms

Staying productive with Google


Docs?
Search EVERYTHING
Auto detect links
Adding video
Insert photos with drag and drop
Create graphs
Look up live finance data
Self-update spreadsheets
Draw in Docs

Staying productive with Google


Docs?
Insert facts
Simply add equations
Embed Docs anywhere
Just share
Turn it into a webpage
Chat away
Provide instant feedback to students
Team up with anyone

Staying productive with Google


Docs?
Work on documents all at the same time with peers in
different classes, schools or countries
Allow editing without signing in
Track visits and instructional interventions
Set notification rules
Use Docs instead of emailing attachments
Kick slackers off of a project
Freeze to stop editing

Staying productive with Google


Docs?
Save brainstorm notes for group projects
Use data validation
Use color coding
Clean up your main Google Docs page
Insert a bookmark
Create subfolders
Get color coded
Get synched

Staying productive with Google


Docs?
Create your own shortcuts
Print multiple Docs at once
Quick View PDFs
Check your translation work
Get a grade before you turn assignments in
Write in full screen mode
Automatically correct your common mistakes
Customize your styles

Staying productive with Google


Docs?
Work offline
Save web pages to your Google Docs account
Back it all up
Use Google Docs for everyday stuff
Track Share and collect assignment without printing
Revert back to old versions
Share an entire folder

Google Docs
Create, Collaborate, and Publish
Docs, Sheets, Slides

Limitations
Documents
1,024,000 characters, regardless of the number of pages
or font size.
Uploaded document files that are converted to the Google
documents format cant be larger than 50 MB in new
version of Drive (with the red "New" button on the left
side)
If using the classic version of Drive, you can convert
document files that are smaller than 10 MB
Presentations
Up to 100 MB
Uploaded presentation files that are converted to Google
Slides can be up to 50 MB.

3 - Know your limits


There are limits on the number of
synchronous collaborators for each
Doc type.
10 people can edit a
Presentation at the same time.
50 people can edit a
Spreadsheet simultaneously.
50 people can edit a
Document at the same time.
There is a limit of 200 combined
viewers/ collaborators for all of the
different Doc types.

Image: '50'

1- Suggested Edits
Before, when you share a
Google document with your
collaborators and grant them the
editing rights they can edit
anything in it. But with
"Suggested Edits" you, as the
owner of the document, can
control this editing process by
allowing collaborators to make
only suggestions which you can
either accept or reject.
This new feature is not available
on Google Docs for mobile.

2- Edit Office Files


Sometimes people send you files and you need to be
able to open them, make some edits, and send them
back. If they dont use Docs, Sheets and Slides it can
be a challenge.
With the latest update from Google Drive, this is no
longer an issue because both the web and mobile
apps for Docs, Sheets, and Slides let you edit Office
fileswithout conversionso you can now edit and
send back files in their original format.

3 - Preview Docs
Previewing your docs before you open, share or
download them. To preview your doc, click on the
check box next to it and right click on the file name
then click on preview, see snapshot.

4 - Open Word docs files in


Google Docs
To open a Word document (Docx) is uploaded in
your Google Drive all you have to do is tick the box
next to it , right click on the file name, select "
open with " then click on " open with Google Drive "

5 - Automatically convert files


to Google Docs format

To automatically enable Google Drive to convert any


document you upload to Google Docs format, you
need to click on the sprocket icon on the upper-right
side, click on " upload settings" then select " convert
uploaded files to Google Docs format".

6 - Organize your uploaded


files
To make it easier for you to find the files you have
uploaded to your Google Drive, you can use the "
sort" button top right hand side.

7 - Create a PDFs from your


docs
To create a PDF using Google drive all you need to
do is to click on " create" , "select document".
Write your content then when you are done click on
" file" , " download as" and choose " PDF. You can
also download it into different document formats
such as : plain text (.txt), rich text format (.rtf),
Microsoft Word (.docx) and so on.

8 - Use Google Docs offline


To be able to access and edit
your uploaded docs in Google
Drive, you need to enable the
offline option. This is how to
do it
Log on to your Google Drive
account and click on " more "
menu
Click on " offline" .If you
already have the Drive
Chrome web app installed all
you have to do is to click on "
enable" .

9 - Apps is now available


Available via both iOS and Android. Using this app, you
will be able to create and edit documents even if offline.

Features
Shared folders
Create shared folders and drag-and-drop items from other
folders.
Privacy
Choose to have documents published publicly or privately.
Share without email
Type in email addresses of people you would like to share
your Google document and they will receive an editable,
web copy. This is to ensure you are always working on the
same document.

Features
Share a folder
Share entire groups of documents saved in a single file
with coworkers and students.
Invite mailing lists as collaborators
Share a document with all members of your email mailing
lists with this function.
Make a presentation in real-time
Invite others to view a presentation you have made as you
see it too.

Features
Allow people to edit without signing in
Anyone, even if they dont have a Google account, can
sign in and edit the doc.
Remove collaborators
If you want to take someone off a project, click None next
to the name of the person you want to remove.
Forum
If you get stuck with a docs problem, you can head over to
the forums and find help from other users.

Features
Change ownership
Switch ownership of Google docs as project leaders
change.
Data validation
Make sure everyone is entering data into the spreadsheet
the same way by controlling data validation settings.
Make changes at the same time
You and your classmates can log into the same document
at the same time to make edits.

Application

1 Collaboration
Suitable for school community
It can be done in any of the Doc types.
This is a good activity to model the use of a shared
space and live editing
Class to individually work on a single shared
Document
Ability to track the revision history

Example 1
Collaborative Lesson Planning
Work on the same
lesson plan at the
same time with a
colleague using
Google Docs.

Example 2
Collaborative Meeting Notes

Take your staff


meeting notes in
Google Docs.
Share with the
rest of the staff.

Example 3
Data Collection
Pooled data could then be analyzed, averaged,
charted and explored.
The sharing of data from peers helps children to think
about the accuracy and reliability of science data and
to deal with a larger data set quickly.
Whole class to add their data at the same time.

Example 4
Brainstorming
Add structure to the page by adding a TABLE or if that
does not suit the work, simple headings to signpost
where people are working.
Can use shapes, arrows, text, and imported images to
build a visual map for any task.
Revision history uses colors to highlight and tracks
changes to any Google Doc, making it easy to see
what each student has contributed to the big picture.
This structure provide students with opportunities to
work together and develop ideas.

Example 5
Textual Analysis

Example 6
Improve the Writing Process
Give students
ongoing and
simultaneous
feedback.
Use revision
history to hold
students
accountable for
their work.

Example 7
Reading Response Journals
Enable teachers to
follow up on
students progress

Example 8
Inline Video and Images in Comment
Share videos and images in the comment feature.
Audience can simply click play to watch it right there.

Comment option

Ctrl + Alt + M

Other Examples
Ask your and finish the sentence: "I am Unique
because..."learning about a new class
Shared Professional Writing
Buddy Edit - Edit their reports (or other type of writing).
Creating Notes and Summary
Round Robin
Pre or post details for a trip
Sara (Kansas City Zoo) Kaylee (Cleveland Zoo)
The gorilla is all black.
The gorilla is gray and black.

2 Sharing
Can work from both school and home since
documents are stored securely online
All you need is browser and internet connection
Collective working abilities
Creating collections (folders) to organize work
Create a standard naming scheme.
Sort by Name to easily find a students collection

Example 1
Sharing Resources

Store yearly lesson plans or activities in shared Doc list for easy
access among the school community

Example 2
Sharing Resources
Set your sharing settings
to "Anyone With The Link"
and check off "Allow
anyone to edit (no sign-in
required"
After clicking SAVE, copy
the link and send through
email.
Enter data without having
to sign-in.

Example 3
Publish a presentation for protected sharing
Presentation in published version protect and prevent
editing
Email or share the presentation URL from the top right
of the presentation screen.

9-

Request to share

Publish student work


Multiple sharing settings allow you to publish student work by
sharing it within your class, within your school or district, or by
making it public on the web.

3 Organizing
View and unviewed
Mark new shared documents as viewed or unviewed,
like an inbox.
Create subfolders
Make subfolders for better organization.
Drag-and-drop folders
Drag-and-drop folders and docs to spreadsheets,
documents and presentations.

3 Organizing
Tag
Tag items with certain keywords instead of going to
the trouble of moving them to a folder.
Star
You can also star documents, like you would in Gmail.
Upload multiple files
Click select more files to upload multiple files in
Google Docs.
Color code folders
Color-code the names of folders.

3 Organizing
Insert bookmarks
Insert a link to another part of your document, like in a
table of contents.
Zip archive
Export Google docs, spreadsheets and presentations
in a single ZIP archive.
Minimize
Star only the docs you want to see at one time, and
minimize everything in the left pane for a minimized
view.

4 - Translate Documents
Translate letters
home to
parents by
using the
translate
feature in
Google Docs.

5 - Add a Footnote
From the Insert menu, choose Footnotes
It will appear to the right of the document margin and
a footnote marker (#) will appear within the actual
document.
The footnote can be drag and drop anywhere by
clicking on the pound sign and dragging it.
Print or save as a PDF, footnotes will appear at the
bottom of the page.
Download document as a Word, OpenOffice, RTF or
HTML file, footnotes will appear as endnotes, at the
end of your document.

6 - Use Templates
Teachers can direct students to use a certain template
or they can browse the different categories.
Teachers can also create their own templates and
share them with their students.
Make sure students save the template as a copy.

7 - Get Organized or Just Search!


These folders can be labeled with different colors to
help show where documents belong or use SEARCH
or ADVANCED SEARCH.

8 - Document Stats
From the Tools menu, choose Word Count
Includes statistics about the document including the
Automated Readability Index.

9 - Edit
Track comments, save editing history and more.
Color-code comments
You can color-code live comments in Google Docs.
Revision pruning
When you have too many revisions, theyll
automatically collapse, or prune, but can still be viewed
in revision history.
Track edits and changes
In Google Docs you can go back and forth between
edits that you or collaborators made.

9 - Edit
Revision history
View older versions of your document, and choose to
revert to this one if you choose.
Find and replace
This version of find and replace lets you match cases,
match whole words, find previous words, and more.

10 - Synchronization
Making your Google Docs work with other tools too.
Preview docs in Gmail
Preview Google Drive attachments in Gmail.
Google Finance
Enter information from Google Finance into
spreadsheets with this formula Syntax: = Google
Finance(symbol; attribute).
Sync with Office Documents
With Syncplicity, you can sync Google Docs with
Microsoft Office.

10 - Synchronization
Sync with your server
To work offline, your documents will have to be
synced to your server.
Google Mobile
Use Google Mobile to access docs on your phone.

11 - Search
Sync with your server
To work offline, your documents will have to be
synced to your server.
Google Mobile
Use Google Mobile to access docs on your phone.

12 - Keyboard Shortcuts
Navigate your documents and screen a lot faster
Ctrl+Home: Get back to the top of your doc.
Ctrl+B: Bold.
Ctrl+E: Center alignment
Ctrl+L: Back to left alignment.
Ctrl+M: Insert comment.
Ctrl+H: Replace.

12 - Keyboard Shortcuts
Ctrl+End: Go to last cell in data region.
Ctrl+Home: Go to first cell in data region.
Shift+spacebar: Select entire row.
Ctrl+Z: Undo.
Ctrl+Y: Redo.
Ctrl+spacebar: Select entire column.
Ctrl+J: Full justify.
Ctrl+: Heading style 1. Change the 1 to any number
1-6 and get the corresponding header.

12 - Keyboard Shortcuts
Ctrl+Shift+L: Bulleted list.
Ctrl+Shift+Space: Insert non-breaking space.
Page Down: Move down one screen.
Ctrl+K: Inset link.
Ctrl+Shift+F: Full screen.
Page Up: Move up one screen.
Ctrl+Space: Remove formatting.

Google Slides
Aggregate, Organize, and Access your data
in useful ways

1- Widescreen Format
Change the size of your slides using the pull down
menu in the theme chooser, or Page setup in the File
menu.
Get new space to fill with words, charts, tables or
even a simple, beautiful image.
Suitable for TV or monitor.

2- Editable Master Slide


Change customize theme of presentations
Tailor the content appears on every slide by selecting
"Edit master" from the Slide menu. For example, you
can set all of your header fonts to Alconica, make all
of your first level bullets bold, and add a logo in the
bottom right corner.

3 - Edit, Crop, and Add Borders


to
Images in Slides

4 - Transition

5 - Theme

6 - Animation

7 - Artwork

8 - Colourful Presence Markers

9 - Comment

10 - Revision history

11 Embed a Presentation in
Website

12 - Chat

Google Sheets
Organize slides
You can reorder slides, make duplicate slides, and
insert new slides wherever you want.
Insert tables
You can insert tables into Google Presentations
Replace image and video placeholders
Depending on your presentations template, you can
replace placeholders with an actual image or video.

Google Sheets
Hide the gray bar
Click on the icon in the upper-right corner of the gray
bar at the bottom of your screen to make it disappear
Insert videos
You can add videos to your presentation, minimize
and maximize it, and move it around your screen.
Hide chat
Keep everyone quiet during your presentation by
clicking the left side of the chat module.

Google Sheets
Aggregate, Organize, and Access your data
in useful ways

Benefit of Google Sheets


Record grades with an organized grade book
Track attendance, missing assignment,
behavior reports
Store a database of contact information for
students and parents
Use a word cloud gadget to visualize written
responses

Google Sheets

Create a seating chart


Use a word cloud gadget to visualize written responses
Use an App Script to automatically email feedback to students
Collect data from across the web for research
Create interactive flashcards with a spreadsheet gadget
Format a weekly class schedule

1 - Conditional Formatting

1 - Conditional Formatting
Feedback
Share a revision list/log

@infernaldepart

2 Analyze data

2 Analyze data

3 - Magic Fill

Examples of Student Use


Documents
Essays (individual or co-edited)
Collaborative research papers (history, geography,
science)
Collaborative book reports
Creative writing (script writing, poetry)
Writing portfolios
Vocabulary

Examples of Student Use


Presentations
Active student participation during a presentation
Create a slideshow with pictures for a class project
Collaborate easily for group presentations
Presenting group research
Storyboard videos, comic strips, written assignments

Examples of Teacher Use


Documents
Collaborate and share curriculum plans
Consolidate notes for department or faculty meetings
Create a simple webpage with docs publishing
Share and collect assignments without printing
Publish student handouts
Provide instant feedback to students

Examples of Teacher Use


Presentations
Publish Open House presentation for parents to
review
Publish Lectures
Showcase student work on a class website with
embedded presentations
Create templates that outline specific topics for
student presentations
Publish how-to presentations with screenshots and
videos
Design certificates to print or to send virtually