Colorado State Hazard

Mitigation Plan Update

Kickoff Meeting
Colorado Division of Emergency
Management
February 17, 2010
 Agenda
Introductions……………………………………………………….9:00
– Marilyn Gally

FEMA Guidance and EMAP Standards for State Plans…….9:15

– Deanna Butterbaugh and Iain Hyde

Colorado State Plan Update Process………………………….9:30

– Marilyn, Deanna and Iain

What CDEM Will Need from Partners………………………….9:45

– Marilyn

Hazard Prioritizations/Group Exercise………………………..10:00

– Everyone

Closing Thoughts…………………………………………………10:15
– Marilyn

Adjourn………………………………………………………………10:30
 Introductions
Federal Partners
BLM
EPA
State Partners: FEMA
CWCB NRCS
CDOT NWS
CGS USACE
CDPHE USFS
CDHS
CoDA
Other Partners
CSFS
UCD
DOLA
CO. Rural Electric Assn.
– DoH
– DLG
CO. Intergovernmental Risk Sharing Agency
DPA – Office of Risk Management County Tech. Services, Inc
CEMA
CML
Red Cross
 State Hazard Mitigation Plan Guidance
Essential Plan Elements

Planning Process
– Description of planning process
Description of coordination efforts
– Who was involved? How was it
prepared? How did partner agencies
participate?

Documentation of meeting
outcomes, correspondences, etc.

Integration of other state and local

planning processes
State Hazard Mitigation Plan Guidance
Essential Plan Elements

Risk Assessment
– Identifying Hazards
Re-examination of hazards from
previous plan update
Addition of any new hazards

– Profiling Hazards
Re-examination of hazard locations
Update previous occurrences
Update probability of future events
 State Hazard Mitigation Plan Guidance
Essential Plan Elements

Risk Assessment, Continued

– Assessing Vulnerability by Jurisdiction

Utilize local and state risk assessments
Describe vulnerability of jurisdictions
threatened by identified hazards
Review and analysis of any changes
since previous update

– Assessing Vulnerability of State

Facilities
Describe state owned facilities located in
areas subject to hazards (should include
uses, approximate sizes, types and
values)
State Hazard Mitigation Plan Guidance
Essential Plan Elements

Risk Assessment, Continued

– Estimating Potential Losses by Jurisdiction
Use local plan loss estimates
– Distribution of potential losses across the State from
identified hazards
Describe any changes in potential losses
– Describe changes in development across the state since
the last update

– Estimating Potential Losses of State Facilities

Distribution of potential losses to State-owned
facilities
State Hazard Mitigation Plan Guidance
Essential Plan Elements

Mitigation Strategies

– Goals (and corresponding objectives)

Based on findings of the local and State risk

assessments

Analysis of goals from previous plans and any

additions, subtractions or updates of goals as
decided by SHMT

Update must also include review and revisions

to changes in development, progress in
statewide mitigation efforts and changes in
priorities
State Hazard Mitigation Plan Guidance
Essential Plan Elements

Mitigation Strategies
– Capabilities Assessment
Discussion of pre and post-disaster
management policies, programs and
capabilities to mitigate hazards

– Evaluation of state laws, regulations, policies and

programs related to hazard mitigation and
development in hazard prone areas

– Discussion of State funding capabilities

State Hazard Mitigation Plan Guidance
Essential Plan Elements

Mitigation Strategies
– Capabilities Assessment, continued
General description and analysis of the
effectiveness of local mitigation policies, programs
and capabilities
– Building codes
– Zoning
– Land use policies
State Hazard Mitigation Plan Guidance
Essential Plan Elements

Mitigation Strategies
– Mitigation Actions:

Identification, evaluation and prioritization of “cost

effective, environmentally sound, and technically
feasible mitigation actions and activities…”
– Explanation of how each contributes to the overall
mitigation strategy
– Should be linked to local plans

Identification of sources of Local, State and

Federal and private funding for mitigation actions
 State Hazard Mitigation Plan Guidance
Essential Plan Elements

Coordination with Local Mitigation Planning

– Update must describe:

Funding and technical assistance the State has provided

since approval of the previous plan to assist local
jurisdictions in completing approvable mitigation plans

How the state will continue to provide funding and technical

assistance for new plans as well as local plan updates

CDEM will coordinate with counties (rather than 9 all hazards

regions) to update information on local plans and priorities
 State Hazard Mitigation Plan Guidance
Essential Plan Elements

Coordination of Local Mitigation

Planning
– Local Plan Integration
Updated description of the State
process and timeframe by which local
plans are reviewed, coordinated and
linked to the State plan

– Prioritizing Local Assistance

Must include criteria for prioritizing
communities and local jurisdictions that
receive planning and project grants
under available funding programs
– i.e. consideration for communities with
the highest risk, repetitive loss
properties, and areas with most intense
development pressures
State Hazard Mitigation Plan Guidance
Essential Plan Elements

Plan Maintenance Process

– Established method and schedule for
monitoring, evaluating and updating the plan
How, when and by whom?
– Do the goals and objectives still address current and
expected conditions
– Has the nature or magnitude of hazards changed?
Development pressures?
– Are current resources appropriate for implementing the
plan?
State Hazard Mitigation Plan Guidance
Essential Plan Elements

Plan Maintenance
Process
– System for monitoring
implementation of
mitigation measures
and project closeouts
and;
– reviewing progress on
achieving goals,
activities and projects
in the Mitigation
Strategies
 Emergency Management
Assessment Program (EMAP)
What is it?
– National accreditation program for state and local
emergency management programs

Encompasses all departments, agencies and

organizations that have a role in Emergency
Management

– Colorado 1 of 22 states certified

 Emergency Management
Assessment Program (EMAP)
– Set of 63 standards that includes (for our
purposes)
Program Management
Hazard Identification, Risk Assessment and
Consequence Analysis
Hazard Mitigation
Planning
Crisis Communications, Public Education and
Information
 EMAP and the State Plan
Overall issues to Address

– Functional roles and responsibilities for

internal and external agencies, organizations,
departments and positions

– Logistics support and resource requirements

necessary to implement the plan
 EMAP and the State Plan
Consequence Analysis
– Consider potential hazard impact on:
Public
Responders
Continuity of operations, including continued delivery
of services
Property
Facilities and infrastructure
The environment
The economic condition of the jurisdiction
Public confidence in the jurisdiction’s governance
 EMAP and the State Plan
Mitigation Strategies

– The plan encourages public/private partnerships

– Establish interim and long-term strategies, goals

objectives, programs and actions to reduce
vulnerability

– Documents how specific mitigation actions contribute

to overall risk reduction

– Addresses education and outreach strategy

Questions?
 The Planning Process
Kickoff Risk Correlation to
Assessment Preparedness,
Recovery and
ESFs
Governor
Adopts Plan

Goals and
Objectives

Submit to
FEMA for
Pre-Approval Plan Mitigation
Finalization Actions
 Mitigation Planning Efforts
Underway
Each of these following plans or risk assessments
are currently underway or already completed
– They are stand-alone documents and will also serve as
annexes to the State Plan

Colorado Drought Hazard Mitigation Plan Update

– CWCB Water Conservation and Drought Planning Section
Taryn Hutchins-Cabibi

Colorado Flood Hazard Mitigation Plan Update

– CWCB Watershed Protection and Flood Mitigation Section
Cristina Martinez
 Mitigation Planning Efforts
Underway
Colorado Geologic Hazards Plan Update
– CGS
Karen Berry
Additional survey on incorporating mitigation into
land use and comprehensive planning

CSFS Annual State Wildfire Risk

Assessment
– Rich Homann
 How Will This Plan Be Different
from Past Updates?
Plan will integrate preparedness and recovery planning
efforts through a common risk assessment

– Synergy between these three programs will maximize resources

and services

– State Recovery Plan first draft will be completed in April 2010

Bob Wold

Plan will be a “living document” that will be more easily

and regularly updated
How The Integrated Process Would
Look
Preparedness
Risk Section
Assessment
Pre-Disaster
Mitigation
Section
Post-Disaster
Mitigation
Section

Event/State
Recovery Emergency
Section Operations Plan
 What We Need From You
Participation
– As many meetings as you can come to
– Sub-committees for your ESF

Data
– GIS Data, risk assessments your agency has
conducted, maps, information about past
events, and any other information that can
enhance the risk assessment
– If you don’t have the data, point us to the
people who do

Feedback on the draft Risk Assessment

– When draft Risk Assessment is completed, we
will send it to all committee members for review
and comment
 What We Need From You
Mitigation Strategies

– Review of goals, objectives and actions from 2007

Plan update

– Ideas for new or updated goals, objectives and actions

– Participation in Benefit-Cost Review (STAPLE-E) of

Actions
Fear not, this is not a full-blown BCA!

– Assistance in analyzing mitigation goals, objectives

and actions
Worksheet Exercise
 Closing Thoughts…
And sage wisdom from Marilyn…
Adjourn