PRESENTATION ON

TOTAL SOLUTION PROJECT FOR

COMMERCIAL TAXES

AGENDA
Need for E-governance

Objectives & E-services

Overall Scope & Project Status

Expected Benefits

Way forward

IT Key Enabler for Business @ CTD

Need of e-Governance in DCT

Increasing Taxpayers Base
More than 700,000 Dealer across the State of Tamil Nadu
Large No. of pages maintained in files per dealer per month / quarter

Physical Presence
Thousands of Dealers / their representatives visit CTD offices every
year
Physical presence of dealers/ representative required

Long Queues

Slow manual collection and verification process

Unmanageable situation during peak filing season

Limited Access Points

Non availability of information on real time basis
Ever-increasing stakeholder base

Manual Record Rooms

Information availability to stakeholders was time consuming and
inaccurate

Paper Based Transactions

Paper overload doesn't permit other value added services
Paper sorting, storage and retrieval is cumbersome

Objective of New Integrated System in DCT

Taxpayer
Service

Increase
Compliance

Increase
Collection

Transparency

Timeliness

Online Portal
for
24x7
access
to
Information

E-Mail & SMS

Based
Reminders

Equitable &
Fair
Assessment

Online & Real

time
status
tracking

Preverification
of Forms &
Applications

Compliance
Action
Automated

Availability
of
Reliable
and
Integrated
Information

Helpdesk
Support with
Toll Free
Provide
Multiple
Access
Points
Reduction of
number
of
Visits
to
Department

Various
channels for
Return filing,
Payment and
for
other
Core
Services

Taxpayer
Profile

Online
Issuance
Orders
Notices

of
and

SMS
based
notifications
Availability of
Orders,
Notifications &
Public
Guidelines on
Portal
Taxpayer
Ledger

Work
flow
based
and
Task
based
Processing
Real-time
Payment
Reconciliatio
n
Noting
and
Hearing
Management

Bouquet of e-Services for Registered Dealer

Statutory Form (CST +

Check Post)

e-Registrations
e-Registration (New Registration Application)
Alter composition status (Opt/Withdraw
from composition scheme)
Amendment in registration certificate
Cancellation of Registration
Request for Digitally Signed RC for migrated
taxpayers

e-Returns
File return(Form I, I-1, Form K, Form N, etc)
File revised return
View returns filed

e-Payments
Payment through Net Banking System of
Authorized Banks
Payment through E-Challan
View Payments
View status of incomplete payments

View status of e-CST Forms based on return filed

Declare details of CST forms received from other
states
Declaration of Goods Movement (Form JJ/KK/LL)
View declared e- Check Post Declaration Forms

e-Refund

Refund on Application for Zero Rated Sales

Refund on application Excess payment

Others
Dealer Profile
Declare your CA / CWA / VAT Practitioner
Download notices /orders/acknowledgment
receipt issued
Map Digital Signature
Application for release of security
Declare you purchaser
Details of purchase from undeclared
purchaser
E-Calendar to notify department events,
holidays, due dates, reschedule hearing, etc
Font in Green are New Services
Introduced

Overall Scope of e-Governance

Programme
1. Tax Application and Web Portal Delivery
2. Site Preparation Works
3. Delivery

and Deployment of Infrastructure Data Center,

Servers, Storage, Networking Devices, Desktops, Laptops, UPS,

DG Sets, System Softwares
4. Network Connectivity across CTD Offices
5. Training Programmes
6. Data Migration (Legacy Data)
7. Data Scanning Operations
8. Integration with 3rd Party Systems
9. Procurement of 2406 Digital Signature Certificates
10. Operations and Maintenance Support for 5 years
11. Support of Legacy Applications till New System Go-Live
12. Hand-holding Activities, Data Entry, Help-desk Operations
6

IT Key Enabler for Business @ CTD

Phase wise Split of Application

Phase I

Phase II

Registration
Return
Payment
Collection
SFCS/e-CST
Web-Portal Phase-I
Core Tax Functionalities (Partly)
Checkpost
MIS

Scrutiny, Assessment and Risk based

Audit
Refund
Recovery
Grievance
Enforcement
Appeals
Internal Audit & CAG Module
Web-Portal Phase-II
Dealer Ledger
BI (based on SAS)
3rd Party Interfaces

IT Key Enabler for Business @ CTD

Progress so Far
Application

User Acceptance
Testing for
Phase I & Phase
II completed
Modifications
based on UAT is
in progress
Phase I will be
ready by May
30, 2015
Phase II will be
ready by June
30, 2015

Training

Phase I is over
for Dealers &
Staf
Phase II training
is in progress
User Manual &
Video are ready

Data

Data migration
for Dealer
Master is over
Incremental
data migration
will be done
once Go live
date is fixed
Data validation
is in progress
User Data has
been finalized
Role matrix has
been finalized

IT Key Enabler for Business @ CTD

Infrastructure Status
Description

Total

% of
supply

Installation
Completed

% of
completion

Installation
pending

Desktop

5441

100%

3803

70%

639

Laptop

906

100%

813

90%

93

Printers

750

91%

683

Switch

445

100%

221

50%

224

Router

216

100%

151

70%

56

55

100%

0%

55

Fire F E

626

100%

111

18%

515

UPS

214

98%

160

75%

50

Generator

203

97%

174

86%

24

100%

670

35%

1230

Tablet PC for RS

Digital Signature 2406

IT Key Enabler for Business @ CTD

Glimpse of New System Portal

10

IT Key Enabler for Business @ CTD

Key Outcomes - Department

S. No

Government

More effective Compliance

Collaboration with other agencies/ systems for external intelligence

Quick and easy access to accurate Data

Smooth transition to GST

Automation of internal departmental workflows Less paper office

Reduced administrative overheads (effort and cost) through

Shorter time to market, scalable, flexible and inter-operable System

For Employees:
Improved work conditions - Motivated workforce
Training for requisite skill development and enhancement
Ability to focus on core activities

For External Agencies such as Treasuries:

Timely availability of updated information and accurate real time reconciliation

11

IT Key Enabler for Business @ CTD

11

Way Forward
Phase I Go
Live

June 4th Week

Phase II

Sep 1st week

Support

5 years of support from Nov

2015

12

IT Key Enabler for Business @ CTD

13

IT Key Enabler for Business @ CTD