Ariba Punch-Out Catalog

Process Flow
AVON P2P Deployment

2011 Ariba, Inc. All rights reserved.

Agenda:-

Punchout Overview
Roles and Responsibilities
Checkpoints for Punchout
Ariba Instances involved in the Punch-Out Process
Punch-Out Catalog Link Enablement Process Flow
Punch-Out Catalog Link Procurement Process Flow
Appendixes

2011 Ariba, Inc. All rights reserved.

PunchOut 1 of 3
Definition
PunchOut refers to accessing the suppliers website from a link within
Ariba Buyer

Process Flow
1

Customer confirms
Punchout suppliers
to Ariba

Customer raises a
request to connect
suppliers website

CATALOG IS
ACTIVATED

2011 Ariba, Inc. All rights reserved.

Supplier creates a URL

for PunchOut

5
6

Supplier accepts
the relationship
request and logs in
to Ariba Network

No

Ariba Catalog Manager

Downloads the Catalog to
Validate & Publish in to P2P

Approve

Customer to approve
Or deny the catalog

Deny

Yes

Catalog Team
testing
successful

Upload and test Catalog

File using Catalog
Manager on Ariba Network

PunchOut 2 of 3

Who
Who

Supplier configures the URL and uploads the cXML file on the AN
Supplier
owns uploads
and maintains
PunchOut
Supplier
the cXML file the
on the
AN and tests content
the URL and

the
client decides which product the PunchOut should display.
Ariba
uploads connectivity.
Catalogs on P2P
Ariba
provides
Ariba Catalog Team uploads Catalogs on Test & Production site for

Customer approvals
Ariba would also perform connectivity test of the suppliers URL

Used if
Catalogs contain configurable items
Catalogs require frequent updates
Catalogs are very large in size
Supplier has the capability of having their own ordering website

2011 Ariba, Inc. All rights reserved.

Roles and Responsibilities

Configure punchout website Supplier

Supplier has to configure his website before we engage with the supplier for enablement activities

Relationship established between the Supplier and Customer Customer/Supplier

Customer needs to send the relationship request and Supplier needs to accept it on the Ariba
Network

Configure Supplier AN account Supplier

Supplier has to configure his account like cXML configuration, punchout set up.

Publish the catalog on Ariba Network- Supplier

Activate the Catalog on Customers On Demand Application Ariba Catalog Lead

Ariba Catalog lead will test the catalog using the catalog tester and upload the Catalog on Customers site

Test Connectivity Ariba Catalog Lead

2011 Ariba, Inc. All rights reserved.

Checkpoints before enabling the

Punchout

Supplier needs to have a secured link https is a

mandate
Supplier needs to configure the cXML Shared secret
and punchoutsetup URL needs to be configured
Supplier needs to configure their site to accept the
Customers ANID
Supplier needs to validate against credentials sent in
the PunchOutSetUpRequest (POSR) only

2011 Ariba, Inc. All rights reserved.

Ariba Instances involved in

the Punch-Out Process

2011 Ariba, Inc. All rights reserved.

PunchOut Process Flow

High Level

3 Authenticate
Buyer/Supplier
Organizations

End
User

1 Log into Buyer

App

Ariba
Ariba
Buyer
Buyer

2 Punchout Setup Request

Ariba
Ariba
Network
Network

4 Pass POSR to
Suppliers Site

Suppliers
Suppliers

6 User
adds items
to cart
5 Supplier sends Punchout Setup Response and redirects user to Punchout
URL

7 Supplier sends PunchoutOrderMessage to Buyer App

2011 Ariba, Inc. All rights reserved.

Ariba Punch-Out Catalog

LINK ENABLEMENT
Process Flow

2011 Ariba, Inc. All rights reserved.

Punch Out Catalog LINK enablement - Process Flow

* Please refer to Appendixes section for
more details

Ariba
Network
- Supplier
Account

3*

3A*

4*

Existing
Punch Out

Accept the AVON AN

Relationship
(Automatically or
Manually)

3.B3*

Upload the catalog file and

publish it to the customer

Supplier configures
his AN Account
3.B1
New
out
NewPunch
Punchout

3.B2

Supplier
Ariba
Network
Buyer/Avon
Account

Relationship request sent to the

supplier to establish a
relationship between the buyer
and supplier

Customer Avon identifies

Punchout suppliers

1*
5

START

END

Ariba P2P
application

Supplier develops his

Punchout Website

Supplier Catalog WEBSITE

has NO Error

6*
8
Troubleshoot
connectivity
Troubleshoot
Errors

2011 Ariba, Inc. All rights reserved.

Supplier Catalog
WEBSITE has Errors

unch-Out
Punchout
Catalog LINK
connectivity
is tested
tested

7*

Ariba Team downloads

the catalog from the AN

Ariba Team validates and

uploads the catalog on
Customer site

Catalog Activated on
Test site

Ariba Punch-Out Catalog PROCUREMENT Process

Flow

2011 Ariba, Inc. All rights reserved.

End-to-end Punch-Out procurement process

Step 1:- Supplier should accept the relationship request with the customer before the
punchout Process begins.

Step 2:- The Supplier has the necessary infrastructure ready for Punch-Out, including
all of the necessary cXML documents, application, and website required for the
Punch-Out transaction to take place.

Step3:- The Supplier uploads a Punch-Out catalog LINK (via CIF, Excel format or AutoGenerated-Create Punch-Out Only button) to their Supplier AN account.

Step 4:- The Supplier publishes the Punch-Out catalog LINK to the AVON AN Buyer
organization (by selecting Avon customer).

2011 Ariba, Inc. All rights reserved.

End-to-end Punch-Out procurement process (cont)

Step 5:- Ariba Team downloads the Punch-Out Catalog LINK into their P2P application
and makes it available to end-users within AVON.

Step 6:- The P2P end-user click the Punch-Out Catalog LINK within P2P application
and Supplier catalog websites opens in the P2P UI.

Step 7:- The end-user creates a basket into the Supplier catalog Website then selects
the Punch-Out catalog item(s).

Step 8:- The end-user clicks on the Buy from Suppler link to start the Punch-Out
process.

Note: The following occurs in the background and is transparent to the end-user.

A PunchOutSetupRequest, cXML document is sent from the Ariba Buyer application to the Supplier's cXML
website via the Ariba Network.
The Supplier's cXML website/application processes the PunchOutSetupRequest and returns a
PunchOutSetupResponse (containing the URL for the shopping website called the StartPage URL) back to the
Ariba Buyer application (again, via Ariba Network).
The Ariba Buyer application receives the PunchOutSetupResponse from the Supplier (via Ariba Network) and
redirects the Buyer user to the StartPage URL mentioned in the PunchOutSetupResponse.

2011 Ariba, Inc. All rights reserved.

End-to-end Punch-Out procurement

process (cont)

Step 9:- The end-user completes the basket at the Supplier's Punch-Out
catalog website and clicks on the Check Out button.
Note: At this time, a PunchOutOrderMessage, cXML document returns to the
Ariba Buyer application directly, with the details of the basket (item, quantity,
price, etc.).
The Item details, returned as part of the PunchOutOrderMessage, get placed
into the Shopping Cart.

Step 10:- When the Shopping Cart is completed, the end-user is clicking the
Check-out button.
The application sends the Shopping Cart to AVON ERP instance

Step 11:- The procurement process continues into the AVON ERP instance

2011 Ariba, Inc. All rights reserved.

Appendixes

2010 Ariba, Inc. All rights reserved.

1 & 3A The Supplier confirms

the Punch-Out Catalog
availability in his Supplier AN
Account

2011 Ariba, Inc. All rights reserved.

The Supplier confirms via email or phone call if the

Punch-Out catalog is already available on the Ariba
Network [existing Punch-Out Supplier].

The Supplier provides his Ariba Network ID (ANID).

2011 Ariba, Inc. All rights reserved.

3 The Supplier accepts

the Ariba Network
Relationship via his
Supplier AN Account

2011 Ariba, Inc. All rights reserved.

AVON requests the relationship with the AN Supplier from his AN

Buyer account. The Supplier must accept (or reject) this
relationship via the AN Supplier account (automatically or
manually).

2011 Ariba, Inc. All rights reserved.

3.B3 New Punch-Out

Enablement via the Supplier
Ariba Network Account

2011 Ariba, Inc. All rights reserved.

To specify the Punch Out URL that is actually used, the supplier
needs to follow few simple steps:Step 1:
1 Click the Administration tab

2011 Ariba, Inc. All rights reserved.

Step 2:
2 Click Configuration

2011 Ariba, Inc. All rights reserved.

Step 3:
3 Under Electronic Order Routing click Edit Configuration

2011 Ariba, Inc. All rights reserved.

Step 4:
4 Under cXML Setup click Configure cXML setup

2011 Ariba, Inc. All rights reserved.

Step 5:
5 The Supplier sets up the Shared Secret.

This will authenticate cXML transaction between your organization and the Ariba Network

Step 6:
6 The Supplier enters their PUNCH OUT URL.

2011 Ariba, Inc. All rights reserved.

4 Upload the Punch-Out Index

file and publish the Punch-Out
link in the Ariba Network

2011 Ariba, Inc. All rights reserved.

Publish your Punch Out catalog in AN

Step 1: Login to your AN Supplier account and Click the Catalogs tab on your Home Dashboard.

Ariba Network displays the Catalogs page.

2011 Ariba, Inc. All rights reserved.

Step 2: Click Create Punch Out Catalog.

2011 Ariba, Inc. All rights reserved.

Step 3: Enter information about your Punch Out catalog as it

would be for a regular catalog.

NOTE:

Buying organizations can search each of these fields.

Supplier must provide a name to their catalog
Supplier must enter the prefix https:// for the PunchOut URL
value. This URL is no longer used, but procurement
applications require a value for this field.
The UN/SPSC code field adds a UNSPSC code to the
PunchOut index catalog.

Step 4: Click OK.

Please refer to screen shot on the next slide

2011 Ariba, Inc. All rights reserved.

 2011 Ariba, Inc. All rights reserved.

Step 5: Once the catalog is created, supplier needs to click on the Catalog Name to select
the AVON Customer for whom they will publish their Punch Out Catalog.

2011 Ariba, Inc. All rights reserved.

6) Click on option 3 Subscriptions

7) Select Private and Select [AVON] from the Customer List.
Note:- If [AVON] is not on the customer list, supplier has to accept the Business Relation
request on their Ariba Network account.
8) Click on Validate and Publish.

2011 Ariba, Inc. All rights reserved.

 2011 Ariba, Inc. All rights reserved.