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SNPIT&RC,
UMRAKH

M. E. CONSTRUCTION
ENGINEERING & MANAGEMENT
YEAR I (SEMESTER II)

GUJARAT
TECHNOLOGIC
AL UNIVERSITY

CONTRACT DOCUMENT

Prepared By : Patel Tarun (140490714006)

Patel Rinkesh(140490714008)

DEFINITION

The contract is defined by the contract documents, which are developed

from the tender documents.

The Contract Documents consist of the Form of Agreement, General

Conditions of the Contract, Drawings, Specifications, Addenda issued
prior to receipt of bids, Form of Proposal, other documents listed in the
Agreement, and those modifications to the Contract as follows:

Owner's written authorization to the Contractor for changes to the Work

Change Order

A written order for a minor change in the Work issued by the Professional

CONTRACT DOCUMENTS
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Contract Forms
Conditions of the Contract (General &
Supplementary)
Specifications
Drawings
Addenda
Contract Modifications

CONTRACT DOCUMENTS
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Contract Forms
Agreement -- written document signed by the owner and
the contractor binding them into a legal contract
Performance Bond provides a guarantee that if the
contractor defaults or fails to perform, there will be
funds to complete the contract terms
Payment Bond provides a guarantee that
subcontractors, material suppliers, and other providing
labor, goods, and services for the projectwill be paid
Certificates may include insurance and certificates of
compliance with applicable laws and regulations

IN

LOGICAL

ORDER,

CONTRACT

DOCUMENTS REFER TO THE FOLLOWING

SUBJECTS
Input from the client (task description).
Output of the contract (specifications, results
to be achieved).
Prices for the contractor's contribution.
Responsibilities and procedures (liability,
resources provided, time schedule,payement
conditions, change procdures, etc.).

Contract documents are usually arranged

according to the following sequence:
General (for any project).
Special (for a specialty area of the
project).
Supplementary (unique to a given project).
Additional (during bidding or negotiation).
Agreement form (for singing very
important and particular clauses).
Modifications (during contract fulfilment).

The complete contract agreement usually consists of the following documents:

Conditions (general, special,

supplementary).
Drawing and specifications.
Addenda.
Agreement form.
Modifications.

CHARACTERISTICS OF CONTRACT DOCUMENT

The most important document from the legal point of view is the
agreement. It is sometimes called the contract.

Since so many documents are included as contract documents, the

agreement is the better term for this particular one.

The form of the agreement can be standardized and used for many
projects, or a unique document can be prepared for each project.

The standard form of agreement prescribed by the American Institute

of Architects has proved to be satisfactory and has been used on many
building projects with good results.

The form followed for non-building projects is often more varied.

Man: agencies have own standard forms, which are used on all their
projects

Information usually included in the contract

document are of three parts.
The first part is a short introductory paragraph
which defines the parties, gives the date of the
agreement, and state that each party agrees to
what follows.
The second part contains the elements of
contract and defines the work to be undertaken.
The final paragraph confirms the agreement and
provides space for signatures of the parties.

Priority of Contract Documents

The priority of the documents forming the Contract shall be as

follows:

(1)
(2)
(3)
(4)
(5)
(6)

The Contract Agreement (if completed);

The Letter of Acceptance;
The Tender;
Part II of these Conditions;
Part I of these Conditions; and
Any other document forming part of the Contract.

CONSTRUCTION DOCUMENTS
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Written and graphic documents

Prepared or assembled by A/E
Communicate the design of the project
Used to administer the contract for
construction

Construction Contract
Documents

Advertisement for bids

Information for bidders
Bid form
General notices
Notice of award
Notice to proceed
Bid bond
Performance bond

Payment bond

Contract form or agreement

General conditions or provisions

Supplemental and/or special conditions

Plans

Specifications

contract documents should:

Include a hierarchy to determine which documents

govern in case of conflict, i.e.: Del DOTs hierarchy

Not contain ambiguous language

Not contain exculpatory clauses

Hierarchy
Governing ranking of contract components
in case of a discrepancy (DelDOT)
General Notices
Special Provisions
Plans
Supplemental Specifications
Standard Construction Details
Standard Specifications

OWNERSHIP AND USE OF DOCUMENTS

All Drawings, Specifications and other documents of

the Work furnished by the Professional are and shall
remain the Professional's property. They are not to
be used by the Contractor on other projects without
written consent of the Owner and the Professional

COPIES FURNISHED - DRAWINGS AND

SPECIFICATIONS

The Professional will furnish to the Contractor, free of

charge, three copies of Drawings and Specifications for the
execution of the Work. The Drawings will be prints on
paper, un mounted. Any additional copies of the Drawings
and Specifications which the Contractor may desire will be
furnished at the cost of reproduction and delivery.

DRAWINGS AND SPECIFICATIONS AT THE SITE

The Contractor shall maintain at the site one copy

of all Drawings, Specifications, Addenda, approved
Shop Drawings, Product Data, Samples and
Contract Modifications, in good order and marked
to record all changes made during construction.

Guide to AIA contact documents for a

small project

Incomplete or Inconsistent Documentation

The Contractor is responsible for constructing the Work described in

the Contract Documents, which include Drawings, Specifications,
and other documents enumerated in the contract. However, the
Contract Documents may be incomplete or inconsistent.

Should be modified to establish a priority among the Contract

Documents and to resolve inconsistencies within Contract
Documents.

The higher quantity and greater quantity should prevail in the

event of conflict.

Consider adding clear language such included in the

materials, which acknowledges that there may be details to
complete in the Drawings and clarifies that the Work includes
any work that is reasonably inferable from the Contract
Documents.

Characteristics of a good contract document:

1.
2.
3.
4.
5.
6.
7.

Carefully considered
Expressed clearly
Time-tested
Comprehensive
Fair
Balanced
Applicable to the elements of a construction
projects

the agreement usually

composed of the following articles:

1. A short introductory paragraph.

2. Scope of the work.
3. Time of completion.
4. Contract documents.
5. Performance bond.
6. Contractor's insurance.
7. Owner's insurance.
8. Laws, regulations and permits.
9. Payments.
10. Extensions of time.
11. Changes in the work.
12. Owner's right to terminate the work.
13. Contractor's right to terminate the work.
14. Confirmation and signatures.