VOUCHER

PREPARATION
PRESENTED BY
MD. SAHIDUL ALAM

PRINCIPAL OFFICER
FINANCIAL ADMINISTRATION DIVISION

STATEMENT OF AFFAIRS:

Statement of Affairs is a statement of assets and

liabilities of a business entity as on a particular
date arranged in the shape of a Balance Sheet.
The items appearing in the affairs represent
General ledger account balances of branches and
head office on a particular date.

INCOME AND EXPENDITURE

ACCOUNT:

An income and expenditure account is similar in

form to profit and Loss account of a Business
organization. It shows in one side all income
items and another side all expenditure items. It
shows the net profit or loss position of a business
entity for a particular period.

ELEMENTS COMPONENTS OF
STATEMENT OF AFFAIRS

Assets: An asset is a resource controlled by the

entity as a result of past events and from which
future economic benefits are expected to flow to
the entity. Examples of asset are Cash in hand,
Cash at Bank, Investments, Loans and Advances,
Fixed assets, other assets etc.
Liabilities: A liability is a present obligation of
the entity arising from past events, the
settlement of which is expected to result in an
outflow from the entity of resources embodying
economic benefits. Examples of liability are
Capital and reserve, borrowing from other Banks,
Deposits, other liabilities etc.

ELEMENTS OF INCOME AND

EXPENDITURE ACCOUNT
Income:

Income is the inflow of assets

resulting from services in ordinary course
of business and it increase capital i.e.
interest received on Loans and Advances,
commission received etc.
Expenditure: Expenses are costs
incurred while earning income which
result in decrease in assets or an increase
in liabilities. ie; interest paid on deposits,
salaries and allowances etc.

FIXED ASSETSCOMPUTER
Computer items for Tk. 50,000/- purchased for Branchs use and
paymentEQUIPMENTS
made from Head Office:

In the Books of Head Office:

Other Assets-Suspense A/C- Sundry Debtors

Sundry Deposit A/C- Sundry Online IBTA A/C-

Dr. TK. 50,000/Cr. Tk. 50,000/-

(For issuing a Payment order in favor of Supplier)

In the Books of Branch:

Computer items for Tk. 50,000/- sent to Branch and recorded in

Branchs books:

Dr. Fixed Assets-Computer Equipments A/CTK. 50,000/Cr. Sundry Deposit A/C- Sundry Online IBTA A/C- Tk. 50, 000/(Amount paid to Head Office through pocket Account for adjustment of
Head Office suspense Account)

FOR DEPOSIT ITEMS:

1. Cash received Tk. 1,00,000/-from Mr. X a savings Account holder of your
branch.
Dr. Cash in Hand A/C- Tk. 1,00,000/Cr. Deposit A/C-Savings Bank A/C

Tk. 1,00,000/-

2. Mr. X is a Savings Account holder of your branch. He instructed for issuing a

payment order for Tk.100,000/- infavour of XYZ Limited by debiting his
account.
Dr. Deposit A/C-Savings Bank A/C of Mr. X
Cr. Bills Payable-Payment Order Tk. 1,00,000/-

Tk. 1,00,000/-

2. Mr. X is a Savings Account holder of your branch. He deposited a account

payee Cheque amounting to Tk.100,000/- for crediting his account.
Dr. Other Assets-Suspense Account -Clearing Adjustment Tk. 1,00,000/Cr. Deposit A/C-Savings Bank A/C of Mr. X
Tk. 1,00,000/Dr. Sundry Online IBTA Account Tk. 1,00,000/Cr. Other Assets-Suspense Account -Clearing Adjustment Tk. 1,00,000/-

MONTHLY INTEREST ACCRUED ON LOANS &

ADVANCES AND CHARGED TO INCOME &
EXPENDITURE ACCOUNT

Other Assets-Interest receivable on Loans and Advances

A/C Dr.
Income Account Interest on Loans & Advances Cr
(For the 1st Month of the respective Quarter)

MONTHLY INTEREST ACCRUED ON LOANS &

ADVANCES AND CHARGED TO INCOME &
EXPENDITURE ACCOUNT:

Other Assets-Interest receivable on Loans and

Advances A/C Dr.
Income Account Interest on Loans & Advances Cr
(For the 2nd Month of a Quarter)

MONTHLY INTEREST ACCRUED ON LOANS &

ADVANCES AND CHARGED TO INCOME &
EXPENDITURE ACCOUNT
Loans and Advances A/C Dr.
Income Account Interest on Loans & Advances Cr (For the
3rd month of the Quarter)
Other Assets-Interest receivable on Loans and Advances A/C
Cr (interest receivable for 1st & 2nd month of the respective
Quarter)

* (For the 3rd Month of a Quarter)

INTEREST ON LOANS AND ADVANCES

01 January 2014, an amount of Tk. 1,00,000/- financed as
term loan @ 12% interest rate p.a.

As on 31.01.2014:
Dr. Other Assets-Interest receivable on Loans and Advances A/C

Tk. 1,000/-

Cr. Income Account Interest on Loans & Advances

Tk. 1,000/-

As on 28.02.2014:
Dr. Other Assets-Interest receivable on Loans and Advances A/C

Tk. 1,000/-

Cr. Income Account Interest on Loans & Advances

Tk. 1,000/-

As on 31.03.2014:
Dr. Loans and Advances-Term Loan A/C

Tk. 3,000/-

Cr. Income Account Interest on Loans & Advances

Tk. 1,000/-

Cr. Other Assets-Interest receivable on Loans and Advances A/C

Tk. 2000/-

MONTHLY INTEREST ACCRUED ON DEPOSITS

AND CHARGED TO INCOME & EXPENDITURE
ACCOUNT
Expenditure A/C-Interest on Deposits A/C-Dr.
Other Liability-Interest Payable on Deposits A/C-Cr

FIXED DEPOSIT
As on 01.01.2014, Mr. X deposited an amount of Tk. 100,000/- for issuing a FDR for 03 (Three)
months period interest rate @ 12% p.a.
As on 01.04.2014, he instructed to you for crediting proceeds from FDR to his Savings
account maintained with your branch.

1. As on 01.01.2014
Dr. Cash in Hand Tk. 1,00,000/Cr. Deposit A/C-FDR Account (Mr. X) Tk.1,00,000/As on 31.01.2014
Dr. Expenditure A/C-Interest on FDR A/C Tk.1,000/Cr. Other Liability-Interest Payable on FDR A/C Tk.1,000/As on 28.02.2014
Dr. Expenditure A/C-Interest on FDR A/C Tk.1,000/Cr. Other Liability-Interest Payable on FDR A/C Tk.1,000/As on 31.03.2014
Dr. Expenditure A/C-Interest on FDR A/C Tk.1,000/Cr. Other Liability-Interest Payable on FDR A/C Tk.1,000/As on 01.04.2014
Dr. Deposit A/C-FDR Account (Mr. X) Tk.1,00,000/Dr. Other Liability-Interest Payable on FDR A/C Tk.3,000/Cr. Sundry Deposit Account-Source Tax (10%) Tk. 300/Cr. Sundry Deposit Account-excise duty Tk. 120/Cr. Deposit Account-Savings Account Tk. 1,02,580/

OFFICE RENT

Advance Rent paid Tk. 10,00,000/-, Monthly Rent Tk.50,000/-,

50% of monthly rent adjusted from advance rent

AIT deducted at source on Monthly rent @ 5%

VAT on Office Rent @ 9% charged in Office rent.

1. Dr. Other Assets-Advance against Rent Office

Tk.10,00,000/-

Cr. Bills Payable-Payment Order/Savings Bank Account of party Tk. 10,00,000/2. Dr. Expenditure A/C- Rent Office

Tk. 50,000/-

Dr. Expenditure A/C- Rent Office (For VAT on Rent Office)

Tk. 4,500/-

Cr. Other Assets-Advance against Rent Office

Tk. 25,000/-

Cr. Deposit-Sundry Deposit-Source tax on Rent

Tk.

Cr. Deposit-Sundry Deposit-Deduction of VAT on Rent Office Tk.

2,500/4,500/-

Cr. Bills Payable-Payment Order/Savings Bank Account of party Tk. 22.500/-

ADVANCE AGAINST TA/DA

As per Instruction of Head Office, Mr. X withdraw an

amount of Tk.40,000/- for participating foundation course.

Dr. Other Assets- Advance against TA/DA Tk. 40,000/Cr. Cash in Hand

Tk. 40,000/-

CLOSING VOUCHERS
Voucher passed at the branch end.
Profit generating branch
Dr. Income Account
Tk. **********
Cr. Expenditure Account Tk.*******
Cr. Sundry Online IBTA Account Tk.*******
Loss incurring branch
Dr. Income Account
Tk. **********
Dr. Sundry Online IBTA Account
Tk.*******
Cr. Expenditure Account
Tk.*******

CLOSING VOUCHERS AT HEAD OFFICE

END.

Profit received from branch

Dr. Sundry Online IBTA Account Tk.*******

Cr. Profit and Loss (G) Account Tk.*******

Loss sent to branch

Dr. Profit and Loss (G) Account Tk.*******

Cr. Sundry Online IBTA Account
Tk.*******

THE END