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Kultur Dokumente
Accounts Receivable
Table of Contents
AR Overview
Sub Processes
Master Data
Credit Management
Invoice Processing
Cash Receipting / Payments
Account Analysis / Reconciliation
Periodic Processing
Reporting
Financial
Accounting
Accounts
Receivable
Master
Data /
Credit
Management
Invoice
Processing
Cash
Receipting /
Payments
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Master Data
Maintenance
Creation 3 Levels
Account Groups
Intercompany
One-time customers
Change
Customer
Account
Block Customer
Account
Mark Customer
Account for
Deletetion
Mantain Customer
Account
Mantained
Customer
Account
Company
Code
9100
A Ltd
Sales Organization
9100
General data
Address
Control data
Marketing
Export data
Contact persons
Account Management
Payment Transactions
Correspondence
Insurance
Sales
Shipping
Billing document
Partner functions
Customer
Master
General data
Does not depend on the company code or the sales and
distribution organisation
Applies to one business partner for all company codes, and
in all sales areas, and includes:
Company name
Address
Telephone number
Data that is unique to a customer, and shared by all
departments
Pricing data
Delivery priority
Shipping conditions
If you edit a customer master record, you must enter the
customer number and the sales area in order to access
screens containing sales and distribution data.
You can only process sales and distribution transactions, eg:
a sales order, after entering the sales and distribution data for
a customer.
Sales Territory
Sales Agent
Partner
Partnerfunctions
functions
Contact persons
* mandatory functions
Ship-to party*
Payer*
Bill-to party*
Ship-to Customer
Groups
Implemented
0001
Sold to
0002
Ship to
0003
Payer
0004
Bill to
CPD
One-time
ZAF1
Plant / Affiliate
ZSWP
Swap Partner
One-Time
Customer
Partner
Function
Number
Range
Number
Assignment
0001
Sold-to
0010000000 001999999
Internal
0002
Ship-to
0010000000 001999999
Internal
0003
Bill-to
0010000000 001999999
Internal
0004
Payer
0010000000 001999999
Internal
0005
One-time
0020000000 002999999
Internal
We use One-time
Customers Master
Record to avoid large
number of unnecessary
master data
Every time we enter a
business transaction, the
systems stores the
specific Master Data
information separately in
the document
New customer
Credit Control
Block / Unblock
Duplication of
customer master
Redundant
records
SAP
SAP
Database
Database
Block
No longer used /
created in duplication
Extracted from
database
Flag
Placed
In a file
Transferred to
archive system
Credit Management
Credit Control Area
A hierarchical unit for managing customer credit limits
A credit control area can include one or more company codes
If a customer is created in several company codes that are assigned
to different credit control areas, a separate credit limit is managed for
the customer in each of the different credit control areas
Latin 9400
America
Asia - 9100
Pacific
-9200
America
Middle 9300
East
$1,000,000
$450,000
America 9200
Limit: $250,000
Limit: $150,000
Limit: $150,000
Limit: $450,000
Company Codes
9400
9401
9402
9100
9200
9300
9301
Total amount
Individual amount
Status
Credit limit data - Contains information relating to credit limits and
percentage used:
Receivables
Special liabilities
Sales value
Internal data - Contains information relating to the customer risk
category and blocking a customer for all transactions excluding
billing
RFDKLI20
RFDKLI30
RFDKLI40
RFDKLI41
RFDKLI42
RFDKLI43
RFDKLI50
RFDKLIAB
RVKRED06
RVKRED77
RVKRED08
RVKRED09
RVKRED88
Function
Customers with missing credit data
This report checks the data for the credit limit for completeness, and produces the corresponding error lists. These can be used to remaintain the corresponding definitions manually, or per Batch Input.
Reorganization of credit limit for customers
This report enables you to reorganize the credit limit information in the control areas.
Short overview credit limit
The report lists the central and control area-related data per customer.
Overview credit limit
The report provides you with an extensive overview of the customers credit situation.
Credit master sheet
The credit master sheet enables you to display and print out the customer master data for a single account, which is needed for the
area of credit management.
Early warning list
The early warning list enables you to display and print out customers in credit management, who are viewed as critical customers in the
area of credit checks in SD.
Master data list
The master data list enables you to display and print out customers credit cards. In particular, you can display information not
contained in the standard system, for example, user-defined fields or external data, which you have created with specific add
Mass change credit limit data
This report allows quick mass change for master data in credit management.
Change display, credit management
With this report, you can display changes for credit management master data for all accounts.
Checking blocked credit documents
The report checks all blocked documents from credit view. The report is started in the background, and should run after the incoming
payments programs.
Reorganization credit data SD
The report enables you to reorganize open credit, delivery and billing document values. It is used, for example, when updating errors
occur.
Checking sales documents which reach the credit horizon
The report checks all sales documents, which reach the dynamic credit check horizon, as new. The report runs periodically, and should
run at the start of a period. The period for the date of the next credit check is proposed from the current date, with
Checking the credit documents from credit view
Released documents are only checked if the validity period for the release has run out (number days).
Simulation reorganization credit data SD
Financial
Accounting
Accounts
Receivable
Master
Data /
Credit
Management
Invoice
Processing
Cash
Receipting /
Payments
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Invoice Processing
SAP R/3 supports the following transactions:
Sundry
Invoice
Credit/Debit Notes
Down Payment
Bill of Exchange Receivable
Parked Documents
Foreign Currency
SD Billing
Inter-company postings
Posting a document
Document
Simulation
To post it immediately
To park the document
To hold the document
Payment Terms
or
Reference _______________
Doc. Number
?
Control Sequence____________
Generate Reverse Posting
Enter G/L Account Items
Do Not Propose Amounts
Display Line Items
Document
13 000 00032
______
______
______
______
Sample Document
92 000 00044
______
______
______
______
Special GL
Indicator
Customers
reconciliation
accounts
Accounts defined
for Special GL
Transactions
Bank
Account
1
10
GL Down
Payments
10
The Customer pays A Ltd a down-payment: $10.000, The down payment is booked on Customers account with Special GL
indicator
The amount of $10.000,- is shown on Customers account, but on different
GL Account, instead of Customers reconciliation account
Customer
Customer
Payment
Payment
Inventory
Inventory
Sourcing
Sourcing
Billing
Billing
processing
processing
Delivery
Delivery&
&
Shipping
Shipping
Billing Document
Credit note
Credit memo
request
Billing
block
OK
Billing
doc.
Debit memo
Debit note
request
No billing block
Create debit memo
Inter-company Processing
Inter-coy Billing
Invoice (IV)
AR header reference
=
AP header reference
SD Document
2000002244
HDR Ref:
2000002244
Inter-coy Billing
Invoice (IV)
AP
AR
SD Document
1000001144
A1 Ltd
HDR Ref:
1000001144
F110
AP
FI Document
3000015244
HDR Ref:
2000002244
AR
.A2 Ltd
FI Document
2000006344
HDR Ref:
1000001144
.A Ltd
F110
AR header reference
=
AP header reference
Parked Documents
Enter an
incomplete
document
Park
Line items
document
Display/change/evaluate
parked documents
Documents
Post parked documents
Postings take place
MM
Customer
G/L account
Held document:
Internal document number (defined by the
user)
Document is available for editing only for
the user who created it.
Posted,
Edited,
Saved as completed,
Deleted.
Document currency
Group currency
2.
3.
Accounts
Receivable
Master
Data /
Credit
Management
Invoice
Processing
Cash
Receipting /
Payments
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Inter-company Payments
Idocs
Cheques with
supporting
documents
Group
cheques
by lots
Enter
cheques list.
(by customer)
Reference
invoices paid.
Print
cheques
list
Post
Check whether
postings are correct ?
Customer Account
Postings
O.b.) 200,-
200,- (1
Bank Account
2) 200,-
Customer
Matchode
Postprocessing
method:
2 - batch input
4 - direct posting
(on-line)
Processing
type 2
Batch
Input
Direct
Posting
Process
Process
Process
Process
Log
Log
Log
Log
Processing
type 4
Financial
Accounting
Accounts
Receivable
Master
Data /
Credit
Management
Invoice
Processing
Cash
Receipting /
Payments
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Customer
1
ABC Inc.
46,000
46,000 3
Bank
3
26,000
Customer invoice
Customer invoice
Customer payment
46,000
20,000
26,000
Customer
3
20,000
ABC Inc.
20,000 2
Reversal of Clearing
Reversal of clearing
Mass Reversal
Procedure
Financial
Accounting
Accounts
Receivable
Master
Data /
Credit
Management
Invoice
Processing
Cash
Receipting /
Payments
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Update
Dunning
Program
Print Dunning
Notices
Customer Master
Record
Update
Dunning Proposal
Schedule Dunning
Run
Check / Edit Dunning
Proposal
Dunning Blocks
Dunning
Block
0001
Customer Master
OR
Line Items
Dunning Levels
Dunning Levels
3
2
1
Schedule
printout
Print Notices
Financial
Accounting
Accounts
Receivable
Master
Data /
Credit
Management
Invoice
Processing
Cash
Receipting /
Payments
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Reporting
Account List
Customised Reports