Presentation Skills

The 5 P (five step method)

Objectives

 By the end of this session, you will be able

to:

 State the 5P method for making

presentations

 Explain each step of the 5P method in detail

The 5 P method
Planning: Plan the presentation.

Preparing: Prepare the presentation (Collect, Select and Organize

materials, Structure your presentation).

Practicing: Practice Delivery.

Presenting: Opening, Platform Skills, Body Language, Audience

Management, Time Management.

Pursuing: Analyze your performance, interpret feedback,

analyze your strengths & weak areas, overcome weak areas.
Presentation Skills

 Stage 1 and Stage 2:

 Planning and Preparing

Why Planning?

 Planning enables us to:

 Overcome fear & build confidence.
 Generate value for the audience.
 Structure the presentation.
 Manage time well.
 Create an impact.

 One of the effective way one can plan

presentation is by using Creative Visualisation.
Creative Visualization

 Creative Visualization is a technique that

enables you to create conditions of success
by using the power of your subconscious
mind.

 It involves imagining/visualizing a successful

presentation step by step using all the
senses.
Aspects of planning

 Identify your:
 Context
 Subject/ topic
 Objective
 Audience
 Venue
 The duration
 The tools / training aids
First Impressions

 Impressions are mental pictures we have of

people, places and things that control our
behaviour.

 How we are received and treated depends on

the impressions we generate on others.
Components of Impression
Management

 People form impressions of us in

 First 20 words
 First 20 seconds
 First 20 steps
 First 20 inches
Effective Presentations…

 Should address the needs of the customer.

 Should be sequential.

 Should be timed well.

 Should be well planned, well organized & well

delivered.
Beware of Self-made
Obstacles
 Written notes

 Visual aids

 Body talk
Presentation Skills

 Stage 3: Practicing
Methods of Practicing
 Speak in front of a mirror.
 Throw your voice – loud and listen to it.
 Record your voice on an audio tape and play
back (That is how you sound to the audience).
 Get a Video shoot of yourself done – that is how
the audience sees you.
 Do a dry run with a handpicked audience.
 Use creative visualization.
Presentation Skills

 Stage 4: Presenting
Must Do…

 Grab attention.

 Establish credibility.

 Make people smile.

 Display confidence, passion and involvement

in your speech.
Presentations should have
three distinct stages:

 The introduction

 The main body

 Conclusion
Audience Attention Span
Tempo Management

E Middle and
High
n Impact &
Energy
e
r
g
y
Opening Close
Low key Medium
Energy

Time
Additional tips for improving
presentation
 Voice modulation
 Body language
 Tips on handling video
 Using humour
 Handling Queries
Body Language Shows…

 Openness
 Frustration
 Defensiveness
 Confidence
 Active listening
 Nervousness
Undesirable Body
Language Signals
Body Language Signal Signifies
Rubbing hands through hair, ‘Tsk’ Frustration
sound

Arms crossed, Fist-like gestures, Defensiveness

Pointing index finger

Clearing throat, ‘Whew’ sound, Nervousness

Tugging the ear, Avoiding eye
contact, Jingling money in the
pocket, Leaning on the chair
Presentation Skills

 Stage 5: Pursuing
Henceforth…
I have to make a Can I make a good Yes, I can!!
presentation presentation?

What do I
have to do?

PREPARE IN ADVANCE
DON’T FORGET!!!!!!!!!
5 P’s of Successful presentation
 Planning, Preparing, Practicing, Presenting, Pursuing

PLANNING:
It enables us to overcome fear & build confidence, generate value for the audience,
structure the presentation, manage time well, create an impact.

PREPARING:
It reveals loopholes, shows weak areas, shortcomings and
drawbacks.

DISTINCT STAGES:
The introduction, the main body and conclusion.
 GROUP DISCUSSION
Tips For Group Discussion

 Jot down points

 State something different but relevant
 Gain support or influence colleagues
 Attempt to build a consensus
What Do The Panelists
Assess?
 Personality traits they look for are
 Team Player

 Reasoning Ability

 Leadership

 Communication

 Flexibility

 Group working skills

 Assertiveness

 Initiative

 Creativity/ Out of the box thinking

 Inspiring ability

 Listening

 Awareness

 Decision making skill

Thought when a GD topic is
announced
 I know a lot about the topic
 Well I read about this I know something about
this.
 What the hell is this? I have never heard
about this.
I know the everything on
the topic
 Take the lead
 Be confident
 Take the responsibility
for putting the right
perspective or
framework
I don’t know anything about
the topic
 Be a moderator
 Encourage people to speak
 Listen very carefully
 Summarize the points
 Direct the conversation and manage the
chaos
I know something about
the topic
 Try to listen to people
 Add some points to the discussion
 Support the views or contradict according to
the knowledge you have
Tips For Group Discussion

 Good definition of your objective

 Get noticed by the panel/evaluator
 Ensure that group hears you clearly
 Be assertive
 Make your chances to speak
 Have a good knowledge base
 Do not interrupt while someone is talking
 Be open to new ideas
THANK YOU!!!