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PowerPoint

Dos and Don’ts


Graphic Design Issues
• Use Contrasting Colors
• Use Readable Fonts
• Limit Text Per Slide
• Use Bright Background Colors
• Use Simple Muted Background Images
• Avoid Excessive Motion
• Eschew Cutesy Sounds
Technical Issues
• PowerPoint File Size
• Don’t work off of a floppy disk
• Images – compress outside of PowerPoint
• Audio – embedded or linked
• Video – always linked
• Using PowerPoint on the Web
Pedagogy Issues
• Giving out your PowerPoints: yes or no?
• Not just a lecture tool--can be used as a
prompt with group discussions
• Can be used to keep record of group
brainstorming
• Don’t overpace your presentations
Graphic Design
Issues
Use Contrasting Colors

Good Good

Good Bad

Good Bad !

Good Bad

Good Bad
Use Readable Fonts
• San Serif fonts are most legible on screen
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• Serif fonts can be used but are harder to read
especially from the back of the room
• Not all computers have the same fonts
Limit Text Per Slide

• Large font size


increases legibility and
forces the issue of
limiting text per slide
Use Bright Background Colors
• To sleep perchance to dream…
• Dark background colors with the lights off
makes it hard to take notes and easy to
sleep
• Light background colors make it easier to
take notes and harder to sleep
• Think about trying to find your seat at the
movies…in a night scene or day scene
Use Simple Muted Background
Images
Avoid Excessive Motion
• When your slides have too much motion
• The point your are trying to make
• Can get lost
• In all of the commotion
Eschew Cutesy Sounds
• I can’t even bring myself to make an
annoying sound to go here.
• ‘Nuf said
Technical Issues
PowerPoint File Size
• PowerPoints can be very small if there are no
images, or sounds or video
• PowerPoints can be huge if you insert
uncompressed images
• PowerPoints can be small if you insert
compressed images
• Local computer use file size is not an issue as
long as you can transport the file
• Web access file size is a huge issue 1mb = 5
minutes download on a modem
Don’t work off of a floppy disk
• Microsoft Office files automatically make a
backup as you work—this backup is the same
size as your file
• You need file size x 2 available on your working
drive
• Largest file possible reading and writing from
floppy is 700kb when this is exceeded the crash
is often unrecoverable
• Floppy disks are prone to lose data independent
of all else
Images – compress outside of
PowerPoint
• PowerPoint does not compress images
• Work in some other graphics package to
compress your images before inserting them into
PowerPoint
• Microsoft has a tool for Windows XP called
Image Resizer which will allow you to compress
your images
• The Gnu Image Manipulation Program will let
you compress and edit your images this is open
source software and is available for free
Audio – embedded or linked
• Small audio clips will automatically be
imbedded in PowerPoint
• Large audio clips will be linked
• Be sure to include linked clips when
transferring a PowerPoint with externally
linked files otherwise your presentation will
lack that which will not exist on the
computer to which the presentation has
been transferred
Video – always linked
• PowerPoint can run video
• PowerPoint links to video move the video
with the PowerPoint
• Make sure the computer to run the
presentation has the codec to run the
video
• Test the PowerPoint before hand to avoid
fix or be aware of problems
Using PowerPoint on the Web
• Small PowerPoint files can be linked directly
• Export to HTML doesn’t do a good job—proprietary
XML in frames which is not ADA compliant
• UNCW official solutions
• OpenOffice can read and write PowerPoint files it
creates clean HTML and is easy to use (open
source)
• PDF files are a viable alternative
– Adobe Acrobat
– PDF Creator (open source)
– Open Office (open source)
Pedagogy Issues
Giving out your PowerPoints:
yes or no?
• Personal preference
• Concerns over class attendance
• Learning requires multiple passes at
information
• Don’t undervalue your “performance” as a
lecturer
Not just a lecture tool--can be used
as a prompt with group discussions
• Make a slide that poses a question and
have the next slide answer the question
• Can make slides that have multiple choice
question and link to correct/incorrect
answers with explanations
Can be used to keep record of
group brainstorming
• Remember the same program that
presents was used to create
• Seek input and record
• Post to the web as a record of class
conversation
Don’t over pace your presentations
• Once you have all of your information
clear in your head and down on slides it is
easy to tear through at a breakneck pace
• Nervous presenters go too fast
• Check your audience for comprehension
• Let their note taking hands have a little
rest
• Include time for discussion
Contributors
• Dr. Charles Ward
• Dr. James Reeves
• Dr. Russ Herman
• Dr. Gabriel Lugo
• Dr. Ron Vetter
• Shane Baptista