Using

Softwares

Spreadsheet

A type of application program which manipulates

numerical and string data in rows and columns of
cells. Its used in financial application, that can
quickly

handle

evaluations.

calculations

and

perform

Lotus
Apple Numbers
Calc (open Office)
Gnumeric
Microsoft Excel

To launch Microsoft Excel we can follow these steps:

Start >> all programs>>Microsoft Office >>Microsoft Office
Excel2003

A Spreadsheet or Workbook is a unique file created

by Ms Excel

Column A

Column B

1. Column Headings

a. Its an intersection of a column and a

row.

2. Row Headings

b. Each Excel spreadsheet contains 256

columns. Each column is named by a
letter or combination of letters.

3. Name Box

c. Navigation buttons allow you to

move to another worksheet in an Excel
workbook.

4. Formula Bar

d. Each spreadsheet contains 65,536

rows. Each row is named by a number.

5. Cell

e. Shows the address of the current

selection or active cell.

6. Navigation Buttons and

Sheet Tabs

f. Displays information entered-or being

entered in the current or active cell.

Vocabulary
A

folder (or workbook) is the main document of the

Spreadsheet. It organizes data in sheets.
The active cell is identified by a darkened border,
called cell pointer.
The worksheets are labeled Sheet1, Sheet2, and
Sheet3.
Each Excel worksheet is made up of columns and
rows.

See activity 5 page 114

See activity 6 page 114

To insert a function in a cell :

1. Click on the Insert menu
2. Choose the Function command
3. Select the category of the function
4. Choose a function
5. Type the parameters
6. Click ok

To apply the same formula for the next cell :

1.Select the cell containing the formula
2.Position the cursor on the bottom right corner of
the cell, the sign + appears
3.Darg the mouse to the last cell

Function

Description

Sum

Allows you to find the sum of the Cells contents

Average

Allows you to find the aritmitic average of the Cells

contents

Max

Allows you to find the biggest of the Cells contents

Min

Allows you to find the smallest of the Cells contents

1. Click on the cell where the calculation formula

will be typed
2. Enter the =
3. Write the formula

2.1 Definition
The if function Returns one value if a condition you
specify evaluates to TRUE and another value if it
evaluates to FALSE.
Use IF to conduct conditional tests on values and
formulas.
2.2 Syntax
IF(logical_test,value_if_true,value_if_false)
2.3 Example
IF(D1<26; 100;200)

1. Select the cells to format

2. Click on the Format menu
3. Choose the cell command
4. Choose a tab
5. Apply the desired format
6. Validate)

1. Select the cells to format

2. Click on row (or column)
3. Choose widht command

3.1 Changing the background color

Format Sheet Background
3.2 Changing the tab color
Format Sheet Tab color
3.3 Changing the name
Format Sheet rename

1. Format Conditionel formatting

1. select the information we want to

sort.
2. select the Sort option from the
Data menu
3. Choose an o rder (Descending or
Ascending)

1. Select the cell range to present

2. Choose Insert menu
3. Choose Chart command
4. Define the parameters needed
5. Click end