EFFECTIVE BUSINESS MEETING

By:
THE CONNOISSEURS
(THE EXPERTS)

INTRODUCTION
By:
KAMRAN TAHIR

INTRODUCTION
WHAT IS A BUSINESS
MEETING?
A formal or informal
deliberative assembly of
individuals called to debate
certain issues and problems,
and to take decisions.

INTRODUCTION
TYPES OF BUSINESS
MEETING
Two common types of
business meeting, in practice,
are:
Organizational meeting
Operational meeting

INTRODUCTION
ORGANIZATIONAL
MEETING
Normally a regular meeting
involving shareholders and
management, such as a board
meeting or annual general
meeting (AGM).

INTRODUCTION
OPERATIONAL MEETING
A regular or ad hoc meeting
including executive
management and operational
managers to discuss current
business operations and
improvements or additions to
companys operations.

WHY HAVE A MEETING?

By:
BILAL JAWAID

WHY HAVE A MEETING?

SOLVE AN IMPEDING
BUSINESS PROBLEM
Participants belonging to
different departments could be
called to meeting to solve a
problem currently facing the
business, such as:
Declining sales margin
Growing competitiveness
Changes in business
environment

WHY HAVE A MEETING?

TO MAKE A KEY
DECISION
Coming up with a key decision
is the coveted goal of
organizing a meeting, failing to
do so would render all efforts
in vain.

WHY HAVE A MEETING?

TO DEVELOP A PLAN
Developing a strategic plan to
tackle a major problem;
A calamity confronting a
business unit
Going global with business;
and so on

WHY HAVE A MEETING?

TO GATHER OR CONVEY
INFORMATION
Communicating to all
participants a major
breakthorugh just occurred in
the firm or to seek information
from them.

WHY HAVE A MEETING?

TO GET A RESPONSE TO
INFORMATION
Getting all key stakeholders /
participants on board before
embarking upon an ambitious
venture to ensure their support
throughout.

MAKING A BUSINESS MEETING

By:
IRFAN UL HAQ

MAKING A BUSINESS MEETING

CREATING AN AGENDA
State the purpose of the
meeting.
Organize items to be
discussed in order of their
importance, starting with
top-priority topics.

MAKING A BUSINESS MEETING

SET A TIME-FRAME
Describe each item to be
discussed, and explain why
it must be addressed.
Set time limits prior to
discussion.

MAKING A BUSINESS MEETING

CONDUCTING A
PRODUCTIVE MEETING
Set up the meeting room to
encourage an open
exchange.
Post the agenda in a visible
place.

MAKING A BUSINESS MEETING

CONDUCTING A
PRODUCTIVE MEETING
Start the meeting on time.
State the meetings
purpose, and briefly review
agenda items and the time
allocated to each.

GROUP ROLES
By:
ZERYAB NASEER

GROUP ROLES
ROLE OF CHAIRMAN

Deciding objectives

Preparing agenda

Keeping the meeting focused

Maintaining order

Encouraging contribution and

ideas

Ending the meeting on a

positive note and with a
positive result

GROUP ROLES
ROLE OF PARTICIPANTS

Study on agenda
Contribute with ideas
Do homework
Maintain discipline
Let others speak

GROUP ROLES
ROLE OF MINUTE-TAKER

Noting start and end times

Recording opinions by
participants with names
Contributing with ideas

FAILURES OF BUSINESS MEETING

By:
FAHAD AHMED

FAILURES OF BUSINESS MEETING

Clarity
Purpose of the meeting is
unclear.
Agenda
There is no
agenda/organization.
Over-statement of Goals
The leader tries to
accomplish too much.

FAILURES OF BUSINESS MEETING

Unenthusiastic Attitude
Negative attitudes of
participants
Belated
The meeting starts late.
Overcrowded
Too many people are at the
meeting.

TIPS TO MAKE MEETINGS EFFECTIVE

By:
NOMAN BADAR

QUICK REVIEW

#1 Preparation

#2 Impartiality

#3 Room
Layout

#4 - Timing

#5 Icebreaker

#6 Five
Minute Bell

#7 Minutes
Taker

Editor
Source
Car
Facilitator
Creativity
Whiner
Driver
Provider
Kamran
Tahir
Zeryab
Noman
Fahad
Irfan-ul-Haq
Bilal Jawaid
Ahmed
Naseer
Badar
(DODO)

CONTRIBUTIO
NS

THE
END!!!