Management

Plans
A Roadmap to Successful
Implementation

Agenda
O Purpose
O Management Plan Structure
O Sample Management Plan
O Mapping to Excel
O Next Steps

k
r
o
w
e
i3 Fram
tic Goals
a
m
m
a
r
g
Pro

ed
Anticipat
Impact

Enable gra
develop in ntees to expand an
that can senovative practices d
practices. rve as models of b
est
O Enab
le grantee
s to work in
partnersh
sector andip with the private
community.the philanthropic
O Supp
ort e
identifyingligible entities in
best practi and documenting
shared andces that can be
taken to
on demons
trated sucsccale based
ess.

Close achie
vement ga
ps
Decrease d
ropout rate
s
O Incre
ase high s
chool
graduation
rates
O Inc
rease colle
ge enrollm
and comple
e nt
tion rates
O

Cooperative Agreement
O All FY 2011 i3 grants will be structured as

cooperative agreements
O Grantees will annually submit an updated
management plan that specifies key actions
and milestones over the lifetime of the grant

Why Create
Management Plans?
A Management plan is:
OA comprehensive plan for the program that clearly
specifies intended objectives of the proposed
project, including clearly defined responsibilities,
timelines, and milestones for accomplishing project
tasks.
A Management plan helps:
OEstablish mutual understanding about what a
project aims to achieve and how it will achieve it.
OIdentify possible risks and challenges as early as
possible so that grantees can adjust strategies and
the Department can offer assistance.
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How Will
Management Plans Be Used?
Project
Definition and
Management

Performance
Management

Technical
Assistance

Grantees will be able to use well-defined management

plans to track their progress against critical goals and
activities.
Multiple Program Offices at ED will have a common
template that will support alignment of activities
across programs. This will help target support for
grantees, based on grantees identified activities and
needs, to minimize compliance burden on the grantee
and maximize productive support from ED.
ED and external TA providers will be able to effectively
and efficiently address the common needs of grantees
that might have gone unidentified without common
data. Grantees will also have the opportunity to
collaborate with each other and share knowledge.
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Facilitating Change

Management Plan
Structure

Components of
the Management Plan
There are three levels of information that the
management plan should include:
Objectives: What are you trying to achieve with your
grant and what does success look like?
Strategies: What are the major
initiatives/components of the intervention required to
complete each phase of your grant in support of
ultimately achieving project objectives?
Activities: What are the key components that have to
be completed in order for each strategy to be
successful? In addition, what are the key milestones
along the way that let grantees know they are on
track?

Project Objectives
O Relevant
How do they relate to the overall

goals of the project?

O Applicable
Are they aligned to the activities?

O Focused
What will change?

O Measurable
Can they be measured?
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Organization of
Activities
Milestones
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Performance Measures
In addition to GPRA measures you will be
asked to report on individual
performance measures in the APR.
OWhat is going to change?
OHow much change will occur?
OWho will achieve the change?
OWhen do you anticipate the change?

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Sample Management
Plan

13

Sample Management PlanKIPP

O KIPPs Management

Plan (See Handout)

O Good example of
management plan
for cooperative
agreement

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A Closer Look

15

Mapping to Excel

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Management Plan
Format
Level

Objective
Strategy
Activity- Planning
ActivityImplementation
Activity- Evaluation
ActivityDissemination
Activity- Milestone

Cod
e

Category
Description

1.0
1.1
1.1.1
1.2
2.0
2.1
2.2

Stat
us

Start
Date

Not begun
In progress
Operational
Not
planned

End
Date

Duplicat
e
Activity

Enter code of
duplicate
activity

Indicato
rs

Performance
measures

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Additional Clarification on
Codes
1.0- Objective 1
O 1.1- Strategy 1
O 1.1.1- Activity 1
O 1.1.2- Activity 2
O 1.1.3- Activity 3
O 1.2- Strategy 2
O 1.2.1- Activity 1
O 1.2.2- Activity 2

O 2.0- Objective 2
O 2.1- Strategy 1
O 2.1.1- Activity 1
O 2.1.2- Activity 2
O 2.2- Strategy 2
O 2.2.1- Activity 1
O 2.2.2- Activity 2

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What to Include
Grantees can provide as much detail as they wish to
the extent that it is helpful to them, but Department
staff DO NOT expect you to provide every minor
detail.
The level of detail should:
Help grantees keep track of the core activities they
need to execute on and minimize ongoing time spent
on process
Allow program officers to identify (both proactively
and just-in-time) risks and provide support
Enable technical assistance providers and other key
stakeholders to understand what grantees are trying
to do

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Mapping Exercise-KIPP

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Sample Project Plan- NMSI

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Next Steps

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Expectations
Grantee Expectations: Program Office
O Work with program officer to
Expectations:
complete the management
plan for year one.
O Participate in an outcome
exercise- map out at least 2
objectives with strategies and
associated activities for year
one .
O After receiving feedback from
Program Officer, map out year
one outcomes, solutions, and
activities.

Provide guidance around

management plan structure
O Facilitate the iterative process by
discussing and providing
feedback on the outcomes
activity as well as the year one
outline.
O Continue to work with grantees
to finalize their drafts.
O

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Q&A
Please use the chat feature to submit
questions about the information
presented today.

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