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CONTRACTS
No individual or section of people can be fully
independent or self-reliant in a developed
society. One needs others help. To enforce
commitment in this mutual give and take, one
enters into written agreement with the other
party.
Contract : Legally binding exchange of
promises or agreement between parties
enforceable by law.
CLASSIFICATION of CONTRACTS
According to formation:
a)
b)
c)
Express contracts
Implied contracts
Quasi contract
TYPES OF CONTRACT
SUPPLY CONTRACT
ERECTION CONTRACT
SERVICE CONTRACT
CASE STUDIES
GENERAL CONDITIONS OF
CONTRACT
1.
2.
3.
4.
5.
INTRODUCTION
SUBJECT MATTER OF CONTRACT
GUARANTEES AND LIABILITIES
CONTRACT EXECUTION
CHANGE IN CONTRACT ELEMENTS
INTRODUCTION
1. Preamble
2. Definitions
3. Interpretation
Scope of Facilities
Time for Completion
Contractors Responsibilities
Purchasers Responsibilities
Payment
Price Adjustment
Terms of Payment
Taxes & Duties
Securities
1.
2.
3.
4.
5.
6.
CONTRACT EXECUTION
Representatives
Work Program
Subcontracting
Subletting & Assignment of Contract
Design & Engineering
Procurement
7.
8.
9.
10.
11.
Change in Facilities
Extension of time for completion
Foreclosure of Contract
Suspension of Site Works
Determination/ Cancellation/ Termination
of Contract in full or part
Settlement of Disputes
Secrecy
1. PREAMBLE
1.
2.
3.
2. DEFINITIONS
The words and phrases may have different
meanings depending upon the context they are
used. Therefore, it is necessary to define
exclusive meaning of some important words and
phrases used in the contract.
Some of the important definitions are :
3. Interpretation
Priority of documents
Purchase contract issued by NPCIL comprises a
number of documents all forming part of the
contract. There may be overlapping areas addressed
in more than one document. For the purpose of
interpretation, the priority of documents are given in
the GCC in the following order :a)The contract agreement/Purchase Order
b)Special Conditions of Contract (SCC)
c)General Conditions of Contract (GCC)
d)Tender document excluding (b) & (c)
Purchasers Representative
For commercial matters :
Authorised
Officer
of
C&MM
SGM/GM/AGM/DGM
Nodal Agency for contract execution for all
technical matters :
Project Manager from Procurement/Indenting
Group.
All Site related activities :
Engineer-In-Charge as designated by
PD/CCE
The price adjustment formula to be applied to the exworks/ FOB price- component of the supply items shall
be as follows:
EC ( F + a.Ml f1+ b.Nl f2 + c.Ol f3+ d.Pl f4+ e.Ql f5+ lb.Ll flb )
M0
N0
O0
P0
Q0
L0
f =
Z0
Z1
Subscript 1 refers to the indices/ exchange rates as on:
a)90 days prior to the date of dispatch for labour component, and
b)The expiry of 2/3rd period from the date of purchase order to the
date of dispatch, for material component.
7. Terms of Payment
For supply
(a) 10% advance on unconditional order
acceptance.
(b) 60% on pro-rata basis on despatch of items to
site.
(c) 20% on receipt of items at site.
(d) 7.5% on handing over of facilities to the
Purchaser.
(e) 2.5% on completion of material accounting.
Spares
(a) 75% on despatch of items to site.
(b) 25% on receipt and acceptance of items at site.
9. Securities
1. Contract security for Performance Bond as well
as for advance/stage payments shall be only in
the form of Bank Guarantee
2. Bank Guarantee shall be from scheduled
commercial bank in India or from a branch of
Indian bank abroad.
3. Bank Guarantee shall be exactly as per the
format given in the GCC.
9. Securities (contd)
4. Performance Security Bond (PSB) Bank
Guarantee of 10% of total contract value
(supply plus erection) to be submitted within 30
days from the date of award of contract.
5. PSB BG validity till satisfactory completion of
defect liability period and further claim period
of 3 months. In case of EPC Contractor of
foreign origin assigning site work to another
entity, the entity for the site work shall submit
another PSB Bank Guarantee of 10% of the
value of the work assigned to him.
9. Securities (contd)
6. Performance Security Bond (PSB) Bank
Guarantee is extendable for extension in defect
liability period.
7. PSB can be released on successful completion
of defect liability period including extension, if
any.
9. Securities (contd)
Bank Guarantee for advance/stage payments :
1.
2.
3.
4.
9. Securities (contd)
Latent Defect Bank Guarantee :
1. 1% of the total value of supply items to
be submitted at the end of defect liability
period valid for 5 years therefrom.
Indemnity Bond for Free Issue Material
(FIM) :
1. Indemnity Bond indemnifying Purchaser
against loss or damage of FIM issued for
fabrication at Contractors works outside
Purchasers site.
2. Delay in Supply
Delay in Supply
Reasons for delay in supply can be classified into
the three heads :
1. Delay attributable to the Contractor.
2. Delay attributable to the Purchaser.
3. Delay due to occurrence of one or more Force
majeure events.
Delay in Supply(contd)
Consequences of Delay
Where delay attributable to the Contractor
This provides option to the Purchaser :
1. Accept the delayed supply with recovery of
liquidated damages at specified rate applicable
for the Contractor.
2. To terminate the contract in full or parts and
exercise the rights to the Purchaser available in
GCC.
3. Liquidated Damages
It is a predetermined compensation the Purchaser is
entitled to recover from the Contractor in the event
of delayed supply.
Rate of liquidated damages are 1%, 0.5% and
0.25% for contracts upto 1 year, beyond 1 year and
upto 2 years and beyond 2 years duration of
contracts respectively.
Only supply contract, liquidated damages to be
levied on the value of the delayed portion only.
4. Defect Liability
The Contractor shall give warranty for plant, equipment and
facilities supplied by them till completion of defect liability period.
Defect liability period for only supply contract is 18 months from
the receipt at site or 12 months from the acceptance, whichever is
earlier.
Defect liability for EPC packages, 18 months from the date of
completion of facilities (satisfactory erection and precommissioning) or 12 months from the date of operational
acceptance of the facilities, whichever occurs first.
If the Contractor fails to make desired repairs/replacement during
the defect liability period, within 15 days of issue of notice, the
Purchaser can get repaired/replaced done from alternative sources at
the cost of the Contractor.
6. Transfer of Ownership
Ownership of goods to pass from Contractor to the Purchaser
for :
a)For indigenous goods supplied from within the same State as a
site is located ownership of transfer when the goods are brought
to site.
b)Ownership of indigenous stores in interstate transaction shall
be transferred on sale in transit basis.
c)Ownership of imported stores, for direct order shall be
transferred on FOB basis.
d)Ownership of imported goods (through Indian Contractor) shall
be transferred on high sea sale basis.
e)In EPC Contract, transfer of ownership to the Purchaser
notwithstanding the Contractor shall continue to responsible for
successful handing over of the facilities to the Purchaser.
8. Indemnity
The Contractor to provide the following Indemnity to the
Purchaser.
1)Intellectual Property Rights (IPR Identification)
2)Indemnity against physical loss or damage to the
facilities before handing over to the Purchaser.
3)Indemnity against latent defects for a period of 5 years
starting from completion of defect liability period.
4)Indemnity against non-compliance of statue.
5)Indemnity against damage of FIM.
6)Indemnity against third party life and property loss
claims arising out of nuclear events at site.
7)Indemnity against taxes and duties.
9. Limitation of Liability
The Contractor shall not liable for any
indirect or consequential loss or damage, loss
of use, loss of production, loss of profit or
interest costs. The liability of the Contractor
to the Purchaser shall not exceed the total
contract price.
10. Insurance
The Contractor to take at his own cost, the following insurances for an
EPC package contract.
a)Transit insurance as per ICC Clause A with war and SRCC provisions.
b)Storage-Cum-Erection risk insurance policy.
Both the above insurance policies shall be taken at full replacement
value of the plant and machinery.
c) Insurance for contractors personnel.
d) Third party liability insurance.
e) Automobile liability insurance.
Insurance claim Proceeds shall come to the purchaser fisst
The Purchaser shall disburse the amount to the Contractor for expenses
incurred in respect of repair/re-installation of the damage facilities.