QUALITY PROCEDURES IN SAMPLING AND SAMPLE

DEVELOPMENT

PRESENTED TO:
MS. PRIYADARSHINI

PRESENTED BY:
MD. SHAD ANWAR(09)
SYMPHONY SATPATHY(24)

 In any export house, the sampling department is one of

the most important departments and it plays a vital in

the uplifting of a unit. Sampling department directly coordinates with the merchandising and production
department. Sampling is done to see how the product
will look like when produced in bulk and to check
whether there are any discrepancies in the pattern and
are made according to the buyers specification.
Merchandiser procures order from the buyer. The buyer
sends spec sheet, sketches, fabric details,
embellishment details, stitch type etc. to the
merchandiser. Merchandiser files this information along
with the details regarding costing, average, proto, fit,
correction, size set and approval in to a style package
and hands it over to the Sampling department head.

With increased competition and growing

dynamism of the number of designs spilled

over the fashion markets, it has become
critical to understand the sample
development process, firstly to get the
attention of the buyer and then once an order
is placed to control quality and costs in the
initial stages itself.

To allow the buyer to judge the production

capabilities of the manufacturer.

To provide a means for making revisions in the
bulk production process.
To let the manufacturer estimate the thread
and fabric consumption, and develop cost
quotations.

Samples that is made in development stage

are:
Proto Sample
FIT sample
Salesman Sample/Photo shot Sample
Size set Sample
Pre-production Sample

In production stage factory need to submit

few more samples:

Top of Production Sample
Shipment Sample

PROTO SAMPLES:
This samples are proto type of new design created by
designers. This is the first sample in product
development stage. Proto sample is made to
communicate the design of a style or a line or to
present garment structure. In proto samples fit and
fabric detailing is not been considered.

FIT SAMPLE:
Once proto sample is approved, FIT is being made with
actual measurement. Modification on the pattern is
done to get desired fit of the garment. FIT is one of the
most important factor to be considered during sample
development. FIT sample is being tested on live model
or Dress form for to verify garment fit and fall.

SALESMAN SAMPLE:
Salesman samples are made to put on display in the retail
showroom. Salesman sample (SMS) are displayed for
assessing customer's feedback and according to
customers response buyers forecast demand of an
particular style. Sales samples are made with actual fabric
and trims and accessories. Buyer pays for salesman
samples to the developer.

SIZE SET SAMPLE:

The purpose of the size set is to check fit of the garment
in different sizes. In this stage factory develops samples in
multiple sizes. Generally, buyers ask size set sample in
jump sizes, like S, L, XXL. Buyer check size set sample and
give feedback to factory if anything need to be corrected.

PRE-PRODUCTION SAMPLE:
All the above samples are made in sampling
department. Buyer wants pre-production sample (PP
sample) to be made in actual production line,so that
operators know what are they going to make. This
sample is made with actual fabric, trims and
accessories and made by sewing line tailors. PP
sample must be approved by buyer or buying house
merchants (technical persons) prior to proceeding
actual production.

TOP OF PRODUCTION SAMPLE (TOP SAMPLE) :

Once production is online, few pieces is taken out in
the middle of the production. Production pieces are
sent to buyer as TOP sample. All buyers does not asked
for TOP sample. Purpose is to cross-check whether
factory is following PP sample specification or not.

SHIPMENT SAMPLE:
When style is being finished and packed for shipment,
2-3 finished and packed pieces with all packing details
are kept for future reference. Shipment sample is kept
by factory merchants and buyer's merchant. The
approved shipment is sent directly to warehouse and
merchants at the buyer do not get garment out of the
shipment. That is why they keep shipment sample for
future reference.

After the confirmation of order, each sample sent

to the buyer has the following details attached to
it, with the help of a tag. It contains the details
pertaining to both, what the buyer has demanded
and what supplement fabric/trim etc they have
used.
Ref no.
Color
Fabric
Composition
Description
Quantity
Style no/ Size
Store

 Development team
Designers/Sample developers,
Customers/Clients,
Textile technologists
Garment technologists
Packing & Dispatch,
Sourcing &Purchasing,
Costing & Finance,
Sales & Marketing,
Production team, Planning
Control &,Testing
Quality control

There are different phases of sampling;

The first phase covers the development of the

initial concept or design idea and getting the

approval by the customer.
The second phase covers the process after getting
acceptance of the first prototype sample and carry
out the functions of sourcing and ordering
component, testing the product and carry out
trails once the finalized sample specifications has
been drawn up.
The third and final phase includes a range of
activities that are carried out before large scale or
bulk production capacity outside the
producer/developers if this is needed.

Even though the sampling processvaries frombuyer to

buyer and the type of style as well, but still a particular
order of sampling is followed, terminology of which can
differ depending upon the buyer. Starting from the very
first stage ofdesign development (line
development),followed is a chain of a proto sample, fit
sample, ad or photo shoot sample, salesman sample, preproduction sample (red seal sample), GPT sample, size
setsample, TOPsample (gold seal), wash sample, ending
up at the final shipment sample. With most of the export
and buying houses choosing their own steps of sampling,
the product development department helps the
merchandising department to calculate fabric consumption
per unit garment and thereby also helps in the costing of
garment. Itis important to understand the need of each
of the samples mentioned, as each sample has a specific
aim and the buyer expects the samples to aid those
requirements.

http://www.indianmba.com/Faculty_Column/FC824/

fc824.html
http://www.onlineclothingstudy.com/2011/03/sampl
ing-stages-in-apparel.html
http://txvicky.blogspot.in/
http://www.academia.edu/6364530/understanding_
production_activities_of_garment_manufacturing_in
dustry_in_india
http://www.academia.edu/4117192/1_AO_Sampling
http://textilelearner.blogspot.in/2012/03/processflow-chart-of-garments-sample.html