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SAP Overview
PS
Enabling Business Success
Corporate Profile (Project Systems)
YASH Technologies

Subhash Reddy .N
Date : 06.08.2015

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Agenda

What is Project/ Phases of Project

Project System Features
WBS Structure
Project System Network/Activity
Project Planning Board
Project Material Planning

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What is Project

Project are tasks with special characteristics like :

They are generally complex, unique, involves high degree of risk
They have precise goals which are agreed on by you & ordering party
They are generally applied where duration of cycle is high and
uncertainty is applicable

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What are Projects

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Phases of Project

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Features of PS

Structure
Project Planning Board
Cost
Dates
Resource Planning Limited to PS
Material
Confirmation
Project Information System

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Project System - Structure

Project Definition

Work Breakdown
Structure

Network

Activities
Internal
Activity

External
Activity

General Cost
Activity

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Project System Features

Project Definition :
Binding framework for all organizational elements within a project.
You can also define non-binding start and finish dates for the project
Work Breakdown Structure (WBS) Elements
Model of the project that organizes project tasks into a hierarchy.
Functional basis for further planning of process, cost, scheduling,
capacity planning or costing as well as projects control.
Gives a clear picture of the project and facilitates the coordination.

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Typical WBS Structure

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WBS Function

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Project Systems - Network

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Sequence of activities in a project

Networks are used as a basis for planning, analyzing, controlling

and
monitoring schedules, dates and resources

Special type of work order that has the same structure as

production
orders, maintenance orders, and inspection orders in the R/3 System.

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Project Systems - Activity

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Activity:
They have following characteristics:
They have a duration.
They have a defined start and a defined finish. .

Resources are needed to execute them.

They incur costs

Activities generally defined as
Internal Activity
External Activity
General Cost Activity

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Activities and Networks - Functions

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Project Planning Board

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You obtain an overview about the hierarchy and progress of your

project
You can see interrelationships in the organization & the
schedule.
You can access all the important data in your project.
Calculate costs
Plan and check dates
Plan and schedule resources
Define and distribute work
Level capacities
Make assignments
Simulate changes
Branch to Further graphics, for instance network structure
graphic, hierarchy graphic etc.
Further planning boards in capacity planning
Costs and capacity reports in the Project Information System

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Project Planning Board

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Project Planning Board

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Cost
You use this component to plan, monitor, and control project costs,
thereby achieving comprehensive cost accounting.
Dates
The purpose of date scheduling is to determine the duration of
phases in a project, which events are particularly important for
the schedule, float times, and critical paths. You enter dates in
the work breakdown structures and individual networks. You can
check and change them in all stages of a project

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Project Dates

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Project Resources

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Resources
Use this component to plan the resources required for the
work that is carried out internally in a project. That is work that
is not procured externally via purchasing

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Project Material Planning

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Material
Use this component to plan and monitor the material requirements and
costs in projects, to control the flow of materials and for scheduling.

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Project Documents

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You can use document management to make documents available

throughout your business, and link them with SAP objects from
different business areas. In the Project System, you can link
documents with WBS elements, activities, and material components.
So, for example, you can display technical drawings directly in your
project.

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Confirmations

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Confirmations document the state of processing for activities and

activity elements in a network, and can be used to forecast
progress in the future. Precise confirmations are very important for
realistic and accurate project planning
You control the following business functions via
confirmations:

Reduction of work center capacity load

Update of the actual costs based on the confirmed data
Update of network data, such as duration, work, and status
Update of dates for WBS elements
Back flushing and unplanned withdrawals of material components
Posting of open reservations

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Project Information System

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The system then offers a number of report options, as follows

Structures
Financial
Progress
Resources
Material

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How to Proceed

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Step 1 : Define Project Structure

Creation of
Project Definition
WBS Structure & its Elements
(WBS Elements)
Network & Activities

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Project Information System

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Step 2 : Planning and Scheduling

Cost Planning
Scheduling
Step 3: Budgeting
Budget Allocation to WBS Elements
Step 4: Approval
Budget Release
Step 5:

Project Execution
Release of WBS Elements
Carrying out various activities
Confirmations & Technical Closing
Step 6: Monitoring & Reporting
Project Progress
PIS

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Benefits

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Planning
Transparency
Better Control on Time & Cost
Efficient Project Management
Extensive Reporting
Easy Scheduling
Scenario Generation
Milestone Billing

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Namaste
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