SAP Archiving

Service Offering Overview

December 2002

SAP Archiving Offering Overview

Implementing SAP Archiving is not a matter of if . but when
Our belief is that SAP Archiving will be implemented at every SAP implementation. It
is our mission to enable our project teams in a position to win this work and be
successful at implementing SAP Archiving solutions.

SAP Archiving Misconceptions:

It is not necessary to implement archiving

for several years.
Small companies dont need data archiving.
Data archiving requires third party tools.
Archived data is gone and cannot be
retrieved.

SAP Archiving Realities:

Outbound and Inbound documents are

handled the same.
Business Users dont need to involved.

Recommended implementation of archiving

is 6 9 months after go-live.
Production database size grows
exponentially with business growth.
Archiving can be accomplished with network
storage or HSM.
Archived data can be viewed via the Archive
Information System or vendor add-ons
within SAP.
Inbound and Outbound archiving are
completely different processes.
80% of archiving implementation is
determining legal and business
requirements.

SAP Archiving Offering Overview

What is provided by this offering?

This offering is intended to provide a high level understanding of the following:

Assets provided by the offering.
The key drivers and considerations associated with an SAP Archiving Project.
The tangible Accenture differentiators for this type of implementation.

The SAP Archive Offering has been developed based on the experience of over many
engagements across industries.

The SAP Archive Offering includes a toolkit that can be used to jump start a team at
the front end of a project.

So What is the Offering?

At the core, the Offering is an Methodology supported by a detailed Estimating
Model, and enhanced with tangible Delivery Accelerators
Methodology
Proven Accenture
Methodology
Deliverables
Tools

Estimating Model
Managing
Planning

Delivery

Operating

It also includes:
Credentials & Benchmarks
Lessons Learned
KX Homepage and Knowledge Links
Strategic Delivery Considerations
Key Project Contacts

Delivery
Accelerators
Archiving
DART
Implementation
Database
Reorganization

What is SAP Archiving and Database Reorganization?

Key Considerations & Benchmarks

Accenture Differentiation
Client Credentials

SAP Archiving and Reorganization

Components
3 Components of Archiving and Reorg

SAP R/3

Flat
File

DART

Data Retention Tool

Data
Archiving
Database
Reorganization

SAP Archiving and Reorganization

Strategy
Without a Archiving and Reorganization Strategy . . .

Can turn
into ....
A pristine environment .....

..... an environment out of control

. . . high database growth and increased performance issues arise

What is Data Archiving?

What is DART?

What is Database Reorganization?

What is Data Archiving?

Data Archiving is the moving of identified data, specified by a given time
frame, to an external source. This data is still accessible to users and
auditors.

SAPs Archive Development Kit (ADK) provides pre-existing programs to remove

transactional and master data from the R/3 system.

ADK retrieval programs and/or third party Document Imaging tools provide the
means to display archived data necessary to fulfill legal and business retention
requirements.

3 Types of Data Archiving

Data Archiving is the process of
removing data that is no longer
needed in the system, but which
must remain accessible either for
business or legal reasons.

Data Purge is the removal of

transaction data from the database
after a specified period of time.
This purged data cannot be
retrieved

Document Imaging captures and stores

an image of an outgoing SAP document.
The image is captured when the
document is printed. Document Imaging
also allows inbound documents to be
scanned and to accept faxes.

Misconceptions of Data Archiving

Common Misconceptions

It is not necessary to implement Data Archiving until the SAP system is

several years old

Small companies do not need to implement Data Archiving

Data Archiving requires expensive third-party tools

Since Data Archiving is an IT project, the business users do not need to be

involved.

Archived data cannot be retrieved.

Space created by Archived Data can never be reclaimed.

The Data Archiving Process

Analyze

R/3

R/3 DB

Documents

Archiving Object
e.g. SD_VBAK

CD

Archive
Files

Tape

WORM

- Codepage
updates
- ADK

Data Archiving ADK session

Optional Storage
Archive flat files may be
stored on disk, CD, tape or
WORM. If the archiving
object has an Analyze
program, the user may view
the archived flat file

The Data Purge Process

Analyze

R/3

R/3 DB

Documents

Archiving Object
e.g. SD_VBAK

Archive
Files

- Codepage
updates
- ADK

Data Archiving ADK session

Delete Program
Archiving objects programs
write R/3 data to archive flat
files and deletes
corresponding data from
R/3 database. The Archive
file may then be delete
completely from storage.

The Document Imaging Process

View Image
R/3
ArchiveLink

Third-party
tool

Image
files

Image
files

R/3 DB

Documents

Print Spool

WORM

CD

Storage

1. At the moment of print, SAP documents

Printer

are sent to the print spool. If the print

command to the defined printer is
successful, document information is sent to
and processed by the ArchiveLink.

2. The third-party document imaging tool

Document Imaging session

communicates with SAP through the

ArchiveLink to receive the image information.
The third-party tool is responsible for the
storage and retrieval of the image (although
the retrieve may be executed through the
SAP client.)

Sample Archiving Architecture

Archiving to an HSM Storage Solution

R/3 DB

Documents

Archiving
Objects

Archive
Files

Tivoli Storage

Optional

Manager

Storage

Sample Archiving Architecture

Archiving to an Document Imaging Storage Solution
Scanner
and/or
FAX

Documents

Archiving
Objects

Archive
Files

Archive Link

R/3 DB

iXOS
eConServer

Optical
Jukebox
Or
Storage

Benefits of Data Archiving

Stabilize and Maintain Database Growth

Help Maintain Database Size

Control growth by archiving and/or purging non-critical data or aged data

Help Maintain System Performance

Backup, restore and database administration times increase proportionally with database size

Reduce Custom ABAP requirements

SAPs ADK (Archive Development Kit) contains all the ABAP programs needed to archive and
retrieve data

Ability to store transactional data for later retrieval

Data needed for legal or business requirements may be retrieved via ADK retrieval programs

Why is Archiving Important?

Reduced hardware costs (Prime reason companies archive)
Reduced administration costs
Legal Requirements
External Audits
Tax requirements
Business Requirements
Improved response time in business transactions (Prime reason companies
archive)
Statistical Analysis
Technical Requirements
Reduced maintenance and back-up recovery
Reduced time for SAP Upgrades
Increased system stability and availability

Accenture Methodology
for SAP Archiving
Proven Accenture Methodology Involves an 8 Step Process..
1.

Scoping and Analysis

5.

Training

2.

Preparation

6.

Preparation for Go-Live

3.

Design

7.

Go-Live

4.

Implementation and Test

8.

Post-Go-Live
Methodology for SAP Archiving and Reorganization

Project and Issues Management

Project and Issues Management

Scoping and
Scoping
and
Analysis
Analysis

Preparation
Preparation

Design
Design

Implementation
Implementation
And Test
And Test

Preparation
Preparation
for Go - Live
for Go - Live

Training
Training

Go - Live
Go - Live

Post
Post
Go - Live
Go - Live

What is Accentures experience

with SAP Archiving?

SAP Archiving is a proven solution to help maintain database performance and growth.

SAP has made many advances with Archiving with the advent of 4.6 and they are
continuing to improve its capabilities. However, we still have strong experience with the
older versions of SAP such as 3.1 i.

Document Imaging provides coverage for those objects where the basic SAP archiving
retrieval solution may not be adequate.

Accenture is aggressively building our SAP Archiving knowledge, global resource pool,
and implementation capabilities through the SAP Archiving Service Offering.

What is Data Archiving?

What is DART?

What is Database Reorganization?

What is DART?
DART targets and extracts period dependent
financial documents and other supporting
transaction and master data from SAP, that is
necessary to prepare for an IRS audit.

DART extracts over 1,500 fields from more

than 220 SAP tables and produces a flat
text file, can be viewed on-line in SAP, or
imported into another system for reporting
purposes.

The DART Process

4
1
R/3 DB
Tables
BSEG
ALNA
TTXY

Data Extract

View query

DaRT
Flat
File

Flat
Flat
File
File

Depreciation
Information

View query

Flat
File
File

G/L Detail
Information

View query

Flat
File
File

Vendor
Master

1. Extracts from SAP database

2. Produces a Flat Text file

3. View files can be created off the

extract file
4. These files (extract and views) can
be read on-line within SAP, or sent
to another system for reporting

Why is DART Important?

The government requires companies to retain tax relevant transactional and master
data for up to 10 years for audit support and reporting purposes

SAP designed DaRT to specifically fulfill this requirement to retain tax relevant
transactional and master data

Collects all tax relevant information from SAP into easy-to-view, delimited flat files

Companies such as BP/Amoco, Exxon, Chevron and Microsoft rely on DaRT to fulfill
their SAP tax requirements

What is Data Archiving?

What is DART?

What is Database Reorganization?

What is a Database Reorganization?

A database reorganization is the process of solving certain storage problems that develop during the normal operation of the database. 1
Such as:

Fragmentation
Index growth
Archiving

1. SAP R/3 Handbook, 2nd Edition, Jose Antoinio Hernanadez, 2000

What is a Database Reorganization?

Allocated
Space

Tablespace
Table/Index
Fragmented Space

Current State
Database is divided into
Tablespaces, Tables and Indexes.

Allocated Space
SAP DB

What is a Database Reorganization?

Goal:
Defragmentation
Top Benefit:
Improved Performance
SAP DB

Before Reorg
SAP DB

After Reorg

What is a Database Reorganization?

Goal:
Defragmentation
Shrink Tables/Indexes
Top Benefits:
Improved Performance
Reduced DB Size
SAP DB

Before Reorg
SAP DB

After Reorg

Why is Reorganization Important?

Benefits of Reorganization
Tangible
Reduced fragmentation
Reduced table overhead
Reduced tablespace overhead
Reduced database size
Benefit Results
Faster table scans and lookups
Faster backup, recovery and DR from tape
Faster SAP release upgrades - particularly for 4.6 upgrade
Reduced hardware costs (Prime reason companies archive)
Reduced administration costs
Improved response time in business transactions (Prime reason companies
archive)

What is SAP Archiving and Database Reorganization?

What is the Value Proposition

Key Considerations & Benchmarks

Accenture Differentiation
Client Credentials

Determining Value
Define ROI and then prove it . . .
Costsofof
Costs
Unchecked
Unchecked
Growth
Growth
Cost of Growth

-(

Costofof
Cost
Project
Project

On-going
On-going
Costs
Costs

)=

Savings
Savings

Cost to Implement Archiving

How will the project costs be affected:

What are the costs associated with running an environment without archiving or
reorganization
What impact will archiving and reorg have on these costs?
What are the incremental costs associated with an archiving and reorg project?
What is the delta savings?
How to get started calculating ROI
Find the Storage and you will find the ROI

Cost of Growth

Primary Copy of Database

Wheres the storage costs?

Prod
DB

Production
Production
System
System

Costsofof
Costs
Unchecked
Unchecked
Growth
Growth

Tape
Tape
Backup
Backup
System
System

Internal
DB Copy
DB
Mirror

External
DB Copy

Offsite
Offsite
Disaster
Disaster
Recoveryoror
Recovery
Reporting
Reporting

Training
Training

Training
DB

Ext. DB
Mirror
Training
Mirror

Production
Production
Fix
Fix

Dev
DB

TestSystem
System
Test
DevSystem
System
Dev

Test
DB

Dev
DB

BWSystem
System
BW

BW
DB

Test
Mirror

Dev
Mirror
Dev
Mirror

BW
Mirror

Calculating Costs
Storage Costs

Costsofof
Costs
Unchecked
Unchecked
Growth
Growth

Hard disk costs represent less than a quarter of storage costs

Giga Information Group

Various 10%
(Training, other costs)
Hard Disk 23%
Personnel
45%

Storage Management 19%

(Software and Hardware)

Environment 3%
(Electricity, physical space)

Administration costs for 1 TB of storage are five to seven times

higher than the storage costs
Dataquest/Gartner

Calculating Costs
Development Costs - costs are linked to number of archiving
objects and tables to be reorganized

Scope and Analysis

Preparation

Design

Implementation and Test

Training

Deployment

Maintenance

Costofof
Cost
Project
Project

Calculating Costs
Ongoing Costs Maintenance costs associated
with software and/or hardware needed for
archiving and reorganization.
Examples:

Software and Hardware for Imaging Solution

Software and Hardware for HSM Solution

Maintenance for above

Software Maintenance for Online Reorg Tool

On-going
On-going
Costs
Costs

Calculating Savings
Given the development and maintenance savings associated with
implementing an archiving and reorganization solution, the
following benefits will be provided:
Benefits Overall

Faster backup, recovery and DR from tape

Faster SAP release upgrades - particularly for 4.6 upgrade
Reduced hardware costs
Reduced administration costs
Shorter response time in business transactions

Cost
Cost
Savings
Savings

What is SAP Archiving and Database Reorganization?

What is the Value Proposition

Key Considerations & Benchmarks

Accenture Differentiation
Client Credentials

Drivers For SAP Archiving and

Database Reorganization Projects
Based on our experience, the following items are the largest drivers of effort,
risk, and time associated with an DRM project:

Number of SAP standard archiving objects

Number custom archiving objects.

Number tables to be reorganized.

Quiet times where no archiving jobs or reorganizations may take place.

Ability to manage scope for new archiving or reorg requests.

Regression testing approach (number of interfaces, number of other batch jobs, Stress
test ).

Training approach (instructor lead vs. electronic training)

What is the SAP Archiving Offering?

What is SAP Archiving?

What is the Value Proposition

Key Considerations & Benchmarks

Accenture Differentiation

Summary

Accenture Differentiation
Proven Experience
Alignment with SAP
Proven Methodology
Delivery Excellence

Industry Perspective
Independent testimonials on Accenture's ability to create innovative
solutions to conquer the challenges faced by its clients.
... Accenture has repeatedly
demonstrated the ability to innovate and
act upon applications and processspecific needs in order to help clients
actually evolve within their industries.

We applaud their business integration

approach to the marketplacebringing
Accentures multidimensional, global
capability and capacity across outsourcing,
consulting, and joint-venturing to bear
flexibility on customer problems and needs.

Gartner Group

The Yankee Group

We have a number of great partners, but

lets confront a little reality. There is only
one Accenture. Nobody, not even IBM
Global Services, can do consulting like
Accenture.
Microsoft CEO Steve Ballmer

Who will dominate the third era of computing?

The future might belong not to a company who
makes boxes, chips, or software, but to a
company that integrates these things into
solutions to business problems. The future
could belong to Accenture.
Forbes Magazine

What is Accentures experience

with SAP Archiving?

SAP Archiving is a proven solution to help maintain database performance and growth.

SAP has made many advances with Archiving with the advent of 4.6 and they are
continuing to improve its capabilities. However, we still have strong experience with the
older versions of SAP such as 3.1 i.

Document Imaging provides coverage for those objects where the basic SAP archiving
retrieval solution may not be adequate.

Accenture is aggressively building our SAP Archiving knowledge, global resource pool,
and implementation capabilities through the SAP Archive Service Offering.

Accenture SAP Archiving and Database

Reorganization Clients
Accenture has provided SAP Archiving services and solutions for a variety of clients that
cover the spectrum of industries, geographies, and size.

Engagement Credentials:
Mrs. Smiths Bakeries
Mrs. Smith's Bakeries produces and markets
frozen desserts, as well as breads, rolls, buns and
snack cakes for sale to retail and foodservice
customers.

Project Summary:

As part of a Design/Build/Run model, Accenture implemented SAP in the areas of FI, MM, PP
and SD. This initial work was done using consulting resources and then followed by a Run team
incorporating outsourcing practice personnel. The need for Archiving was identified and a
portion of the outsourcing team's capacity was dedicated to this initiative.

Training was accomplished via live demonstration at client location.

SAP Version: 4.6c

Status: Ongoing (Outsourcing Engagement)
Metrics (in archive scope):
Users: ~ 1,000

Archiving Drivers:

Sites: 10

Cost of disk space

Countries: 1 (USA)

System performance prevention

Primary Geographic Location: Atlanta, GA

Modules: FI, CO, MM, PP, SD

Key Archiving Challenges

Standard Archiving Objects: 8 in Production

Obtaining user sign-off for developed objects was difficult as user departments were uncertain
which constituents actually needed the data.

Complex object development.

Database: Oracle 8.1.7.3

Allocated DB Size: 730 GB
DB Size Before: ~ 500 GB
DB Growth: Originally 7-8 GB/mo. Now 3 GB/mo.
Last DB Reorg: Spring 2001
Reorg Downtime: 5 hours

Accenture Role:

Design, implement, and administrate SAP Data Archiving.

Project staff was 100% Accenture (other than business owner involvement for sign-off).

Online Reorg Tool: TS-Reorg

DaRT Version: Release 1.07, Patch Level 04
Initial Archiving Effort: 6 months

Accenture Contact Details:

Engagement Partner: Michael L. Orlowicz

Project Contact: Matt J. Wilsman

SAP Archiving Contact: Tim S. Sheehy

Engagement Credentials:
BP Downstream
BP has undergone a transformation referred to as
Program One BP which includes the migration of
North America BP users onto the existing SAP R/3
3.1h footprint currently installed within the former
Amoco business. A 4.6c upgrade project is
underway and archiving is needed to reduce the
footprint to the smallest manageable size as well
as reduce operational costs of a large database.

Project Summary:

BP began a cost reduction effort with the goal to reduce the cost of operations by reducing or
halting the growth of the 3 TB+ Downstream SAP database.

The SAP Data Archiving and Reorg project was started to address business drivers of cost
reduction and to prepare a smaller foot print prior to a SAP 4.6c upgrade.

The data was be extracted out of SAP and passed to an HSM system for fast retrieval or purged
all together depending on business/legal requirements. Online reorganization followed archiving
to return as much disk space as possible back to the OS.

SAP Version: 3.1h

Status: Live and actively monitored as of 10/19/02
Metrics (in archive scope):

Archiving Drivers:

Cost of tape backup of a 3+ TB database

SAP R/3 4.6c Upgrade

Users: ~ 1,000
Sites: 10

Key Archiving Challenges

Countries: 1 (USA)

Sharing of Development and Test environment lead to reduced test time

Primary Geographic Location: Chicago, IL

Aggressive roll-out plan was not realized due to several month-end and quarter-end freezes.

Modules: FI, CO, MM, AM, SD

Clients version of SAP, 3.1h, was un-supported by SAP. Therefore, little support was available.

Standard Archiving Objects: 8 standard, 1 custom

Database: Oracle 8.1.7.1
Allocated DB Size: 4.0 TB
DB Size Before: 3.2 GB

Accenture Role:

Manage, implement, and administer SAP Data Archiving and LiveReorg online reorg tool.

Manage, design, implement, and administer Project staff was 40% Accenture, 40% PWC, 10%
BP (also business owner involvement for sign-off).

DB Growth: Before 122 GB/month, after TBD

Last DB Reorg: Unknown

Accenture Contact Details:

Reorg Downtime: Unknown

Engagement Partner: Mark R. Willford

Online Reorg Tool: LiveReorg (by Quest Software)

Project Manager: Rebecca L. Crowell

Initial Archiving Effort: 6 months

Engagement Credentials:
Canada Post
Canada Post Corporation (CPC) and its affiliate are
entrusted with nearly 10 billion messages and parcels
annually. These items are processed through 25
major plants and many other facilities for delivery to
over 13 million addresses in Canada. Together with
its affiliated companies, Canada Post ranks 39th
among Canadian businesses in terms of consolidated
revenue and is the sixth largest employer in Canada.
Canada Post has commercial, operational, and
financial links with over 200 postal administrations
around the world. In 2000/2001, its revenues were
$5.9B (Canadian).

Project Summary:

SAP Version: 4.6d

Status: Successfully Completed October 2002
Metrics (in archive scope):

Countries: 1 (Canada)
Primary Geographic Location: Ottawa, Canada
Modules: SD, FI, CO/PA, and some MM
Standard Archiving Objects: 9
Custom Archiving Objects: 3
Database: Oracle 8.1.7
DB Size: 1.5 TB
Upside Down Tables: 10
Technical Architecture includes ArchiveLink and IXOS
Online Reorg Solution: Quest LiveReorg
(Reorg of one sales order table prior to archiving
increased performance 100 fold by ordering data by
most likely access path.)
HSM may be used if HP jukebox runs out of space
Project Length: 10 months

Accenture brings relevant knowledge of the current SAP system situation, as well as deep SAP
archiving skills through the Global Business Solutions (GBS) group. The client recognizes
Accenture as a major service provider with a solid track record and approached both SAP and
Accenture to do this work. SAP was unable to respond with suitable resources or high level
approach.
Phase I Quick Hit: Began with the IDOC archiving object to significantly reduce the size of the
IDOC tables (500 GB reduction). Archiving CO_ITEM yielded another quick 25 GB. Benefits
include improved performance to the batch processes currently affected by the size of the IDOC
tables. Phase I SD Archiving: Implemented approximately 8 SD Archiving Objects. Phase II
FI/CO Archiving: Implemented approximately 8-10 FI/CO Archiving Objects.
HTML training manual placed on clients Intranet

Archiving Drivers:
Cost of disk storage
Improve system performance
Lesson DBA maintenance windows

Key Archiving Challenges

Obtaining end user buy-in on notion that not all data needed to remain online.

Roles

Accenture - Design, Implement, and Manage.

Client Regression testing on SD and FI modules, UAT, and training.
Project staff: 4 Accenture, 1 IXOS, 1 Accenture sub-contractor.

Accenture Contact Details:

Partner Contact: John H. Soles

Project Contact/SAP Archiving Contact: Stephen M. Rowat

Engagement Credentials:
Tenneco Automotive
Tenneco Automotive is the world's largest producer
and marketer of ride control and exhaust
management products and systems, producing
three of every ten mufflers and 50 percent of the
shock absorbers sold each year in the worldwide
aftermarket. In the original equipment market, they
work with more than 25 manufacturers on a global
basis. The company also serves more than 500
aftermarket customers, including wholesalers and
retailers. The Lake Forest, IL, company operates
81 facilities in 22 countries on six continents.
SAP Version: 4.5b
Project Completed: November 1999
Metrics (in archive scope):
Users: ~ 300
Sites: 14
Countries: 2 (USA and Canada)
Primary Geographic Location: Lake Forest, IL
Modules: FI, CO
Database: Oracle 11.0 (64-bit)
Allocated DB Size: 600 GB
DB Size Before: 450 GB
Reorg Frequency: Once per mo. once per quarter
Reorg note: COEP was upside down
Reorganized Tables: COEP, ACCT, ACCTR
Scheduled Weekend jReorg Downtime: 8 hours
Imaging Solution: FileNet
Project Length: 4 months

Project Summary
Tenneco Automotive recognized the growing need for--and potential competitive advantages of--a
common, worldwide information system. For decades, Tenneco Automotive had been operating
with disparate legacy systems that were home grown or acquired through acquisition. Accenture
was engaegd to roll out SAP to replace these systems. SAP Archiving planning was included as
one of many facets of this large project. The client used this plan to archive their system.

Archiving Driver
Cost of disk space. (The client had bought a 9 TB EMC frame and expected to fill it within a 1 yr.

Key Archiving Challenges

Managing the new items to be archived was tedious as it required intensive analyses of data,
tables, and relationships with other objects.

Regression Testing

Tenneco had 4 environments (Development, System, Test, & Production) with one client each.

Testing was performed in the non-Production environments.

Stress testing was a function of monitoring the impacts during day-to-day use of the nonProduction environments.

Roles

Accenture - Planning

Client - Detailed Design, Implementation, Management, and Support.

Project staff was 67% client and 33% outside contractor.

Accenture Contact Details

Partner/Project Contact: Mark D. Ernst

SAP Archiving Contact: Keith L. Hogie

Engagement Credentials:
Altadis (Spain)
Altadis is the sole manufacturer, importer and
distributor of tobacco products in Spain
distributing to more than 16,000 tobacconists
throughout Spain. The company manages the
monopoly of wholesale distribution of fiscal and
postage stamps, as well. They also have interests
in the food sector.

Project Summary:

SAP Version: 3.1i

Status: Successfully Completed Nov. 11, 2002
Metrics (in archive scope):

Phase 1: Defining a Global Archiving Strategy for Altadis Spain Defining archiving
requirements, analyzing database size & growth, performing analysis of external storage
systems, defining Altadis global archiving & historical information strategy and action plan (Feb.
Mar. 2001)
Phase 2: Implementation Implementing the short term actions defined in the previous phase.
The project included: design, implementation, and execution of archiving objects (SAP standard
& custom, ADK), development and archiving of reports (spool lists), integration with
IXOS/ArchiveLink and coordination with a Euro conversion project in to reduce database size
with planned conversion dates (Mar. Dec. 2001)
An instructor lead Accenture team transferred functional and technical know-how to Altadis

Users: 600 +

Archiving Drivers

Sites: ~ 50

Rapid database growth of 75 GB/month and proximity to Euro Conversion, where a reduction of the
DB size was a must in order to perform the conversion in only 3 days.

Countries: 1 (Spain)
Primary Geographic Location: Madrid, Spain
Modules: SD, MM, WM, FI, CO, PP, & PM
Standard Archiving Objects: 17
Custom Objects: 1, plus several custom Z tables

Key Archiving Challenges

Database: Oracle

Proximity of Euro Conversion with need to dramatically reduce DB size.

Complex Altadis user layout of responsibilities (many business processes and departments
sharing the same SAP modules). This made decisions difficult as it was complex to unify
archiving criteria.

DB Size Before: 1.4 TB

DB Size After: 0.7 TB

Accenture Role:

There were periodical reorganizations every weekend

during the implementation phase.

WRITEs are performed during normal business hours,

while DELETEs are executed at night.

Complete leadership of the project: strategic definition, design, implement and manage.
The overal project was staffed by Accenture people. The client provided a coordination manager
and a user representatives. IXOS provided a consultant for specific issues regarding their tool.

Reorg Downtime: Weekend

Accenture Contact Details:

The technical architecture includes iXOS.

Project Length: 11 months

Engagement Partner: Puri Paniagua

Project Contact: Miquel Terrasa
SAP Archiving Contact: Roco Chacn

Engagement Credentials:
Example High-Tech Client
This client is a mobile systems supplier. One
business segment is responsible for all systems
that deliver wire and mobile communications
processes, infrastructure and software. Their
current IT environment has evolved gradually as
business has grown. The result is a complex
picture of multiple applications and IT platforms
that are expensive to maintain and incapable of
supporting the new operational model. Accenture
has been asked to help in restructuring this IT
landscape. SAP Archiving was one facet of this
project.
SAP Version: 4.6c
Status: Successfully completed August 20, 2002
Metrics (in archive scope):
Modules: MM, SD, FI, CO, Workitems, IDOC
Standard Archiving Objects: 11
Database: Oracle
DB Size Before: 200 GB

Broad Project Summary:

The aim is to greatly improve customer services by introducing a simplified, direct business model,
common supply chain processes and by eliminating waste. The program requires the
introduction of a new application system, to support the new business model and processes and
also to facilitate the introductions of internet based capabilities.

SAP Archiving Project Summary:

The archiving project was implemented to improve overall system performance as the database
continues to grow, decrease the amount of time and money required for online backups, reduce
requirements for additional disk space, and decrease the time required for client copies.

Instructor-led training.

Archiving Drivers:

Save time and money spent on system back-ups

Reduce database size

Improve system performance

Key Archiving Challenge

Future knowledge transfer. (Transfer of knowledge between parties when the responsibilities of the
Application Management evolved.)

DB Size After: 10% decrease in initial archive runs

Accenture Role:

Technical Architecture includes IXOS

Design, Implementation, and Project Management.

Standard SAP Reorg Tools were evaluated for

database reorganization, but are not currently used.

Project staff: 80% Accenture and 20% Client

Length of Project: 4 months

Accenture Contact Details:

Contact SAP Archiving and Reorganization Offering lead Rebecca L. Crowell for more information.

Accenture Differentiation
Proven Experience
Alignment with SAP
Proven Methodology
Delivery Excellence

Accenture & SAP

Our 30 year relationship with SAP has realized a
significant number of industry firsts and business
application achievements.
Accenture and SAP
announce strategic
development
agreement for the ISTelecom product

A History of Working
Together
On-line SAP training
developed by
Accenture 1988
Accenture works with
European companies to
implement SAP
software 1980s

1972
SAP begins
marketing software

1985

Accenture signs strategic

alliance with SAP Portals

2002
1999

2001

SAP markets alliance formed

SAP Most Valuable Partner
status achieved

1993
1992
1989

Accenture became a charter member of

SAPs new R/3 Consulting Partner Alliance
Program

Accenture and SAP develop

software for the European Public
Utility industry
1987SAP and Accenture establish joint venture
company, SAP Consulting

SAP engages Accenture to identify

enhancements to its financial software
required for the US

Accenture is the only firm to have received the

SAP Award of Excellence from 1995 2000.

Accenture Differentiation
Proven Experience
Alignment with SAP
Proven Methodology
Delivery Excellence

Accenture Methodology
for SAP Archiving
Proven Accenture Methodology Involves an 8 Step Process..
1.

Scoping and Analysis

5.

Training

2.

Preparation

6.

Preparation for Go-Live

3.

Design

7.

Go-Live

4.

Implementation and Test

8.

Post-Go-Live
Methodology for SAP Archiving and Reorganization

Project and Issues Management

Project and Issues Management

Scoping and
Scoping
and
Analysis
Analysis

Preparation
Preparation

Design
Design

Implementation
Implementation
And Test
And Test

Preparation
Preparation
for Go - Live
for Go - Live

Training
Training

Go - Live
Go - Live

Post
Post
Go - Live
Go - Live

Accenture Differentiation
Proven Experience
Alignment with SAP
Proven Methodology
Delivery Excellence

Delivery Excellence
Accenture has developed a portfolio of tools, processes, assets, and
accelerators to help reduce the cost and risk associated with planning,
managing, and delivering an SAP Archiving project.

Value Proposition

SAP Archiving Estimating Model

Solution and Vendor Analysis

KX Assets and Templates

SAP Archiving Estimating Model

The SAP Archive Estimating Model was developed based on the Archive
Methodology and ties directly to its phases and task packages
The model generates an estimate in workday, achieved by following seven high
level steps and entering project specific details and estimating factors
High level costing can be calculated using average daily rates for the various
resource mix percentages.
Steps to complete an estimate:
1.

Confirm scope and assumptions

2.

Develop project complexity factors

(management,organization, and system complexity)

3.

Develop Estimating Factors

4.

Refine Estimate

5.

Review Estimate for reasonableness

6.

Determine appropriate resource mix and staffing plan

7.

Develop Timeline

Solution and Vendor Analysis

There are three options for providing storage for SAP Archiving:

SAP File System

HSM Storage

Document Imaging Storage

Which option is right for your project?
What should be considered?
Are you only trying to meet archiving requirements?
Is cost the primary concern?

Answers to these questions and others will impact your decisions. The
Solution and Vendor Analysis provides insight to how each solution meets your
requirements.

What is SAP Archiving?

Key Considerations & Benchmarks

Accenture Differentiation

Summary

Summary
The SAP Archiving Service Offering will:

Assist in selling opportunities

Jump Start SAP Archiving and Reorganization project planning activities
Provide proven delivery accelerators to reduce cost and risk
Provide consolidated contacts, best practices, and reusable knowledge capital

For more information, contact the following:

Sze-wing Lee, Partner
sze-wing.lee@accenture.com
Ken Soren, SAP Global Capability Director
kenneth.b.soren@accenture.com
Rebecca Crowell, Associate Partner Offering Lead
rebecca.l.crowell@accenture.com
Joseph Kuo, Manager Offering Development Lead
joseph.k.kuo@accenture.com
Steve King, Manager Offering Content Lead
stephen.a.king@accenture.com

Please visit the SAP Archiving

Offering Homepage on the web for
more detailed information, reusable
assets, and sample deliverables:
SAP Archiving Homepage

The Last Word

Tis Better to
be Proactive..
..than