Working

with
Documents
I. Creating a New Document
II. Open
an
Existing
Document
III. Saving a Document
IV. Save As or Renaming
Documents
V. Working
on
Multiple
Documents
VI. Document Views
VII. Close a Document

Objectives
1.

2.

3.

4.

Show how to create

and
open
a
document.
Differentiate
the
Save and Save As
in saving a file.
Demonstrate the way
in
working
with
multiple documents
Give various way to
view documents.

Create a New Document

How to create new document?
o

Click
the
Microsoft Office
Button and Click
New or
o Press
CTRL+N
(Depress the CTRL
key while pressing
the N) on the
keyboard
the Microsoft Office Button and

Note: when you click on

Click New, you have many choices about the types of
documents you can create.

Opening Existing Document

How to open existing document?
o
o

Click the Microsoft Office Button and

Click Open, or
Press CTRL+O (Depress the CTRL key
while pressing the O) on the keyboard,
or
If you have recently used the document
you can click the Microsoft Office
Button and click the name of the
document in the Recent Documents
section of the window Insert picture of
recent docs

Saving a Document
How to save a document?
o

Click
the
Microsoft
Office
Button and Click Save or Save
As (remember, if youre sending
the document to someone who
does not have Office 2007, you
will need to click the Office
Button, click Save As, and Click
Word 97-2003 Document), or
Press CTRL+S (Depress the CTRL
key while pressing the S) on the
keyboard, or
Click the File icon on the Quick
Access Toolbar

Renaming Document
How to rename a document?
To rename a Word document
while using the program:
o Click the Office Button
and find the file you want
to rename.
o Right-click the document
name with the mouse and
select Rename from the
shortcut menu.
o Type the new name for
the file and press the
ENTER key.

Working on Multiple Documents

How to working on multiple documents?

Several documents can be opened simultaneously

if you are typing or editing multiple documents
at once. All open documents will be listed in
the View Tab of the Ribbon when you click on
Switch Windows. The current document has a
checkmark beside the file name. Select
another open document to view it.

Document Views
How to view document?
Print Layout: This is a view of the document as
it would appear when printed. It includes all
tables, text, graphics, and images.
Full Screen Reading: This is a full view length
view of a document. Good for viewing two
pages at a time.
Web Layout: This is a view of the document as it
would appear in a web browser.
Outline: This is an outline form of the document
in the form of bullets.
Draft: This view does not display pictures or
layouts, just text.

Document Views
How to view a document?
To

view
a
document
indifferent forms, click
the document views
shortcuts at the bottom
of the screen

or:
o Click the View Tab on
the Ribbon
o Click on the appropriate
document view.

Close a Document
How to close a document?
You can do the following:
o Click the word windows close.
o Double click the Microsoft office
button, or click office button first
then select close.
o Press alt + F4.

Quiz
Instruction: Identify the view buttons that
corresponds to each of the following
statements. Select the letter of your choice.
1. This view does not display pictures or
layouts, just text.
2. This is a full view length view of a
A. B.
document. Good for viewing two
pages at a time.
3. This is a view of the document as it
would appear when printed. It
C.
includes all tables, text, graphics, and
images.
4. This is an outline form of the
document in the form of bullets.
D. E. 5. This is a view of the document as it
would appear in a web browser.

Quiz
Instruction: Arrange the following procedure
according to their appropriate sequence of do
the given command.
To Open existing document.
A. Click the Microsoft Office Button and Click
Open, or
B. Press CTRL+O (Depress the CTRL key while
pressing the O) on the keyboard, or
C. If you have recently used the document you
can click the Microsoft Office Button and click
the name of the document in the Recent
Documents section of the window Insert picture
of recent docs
6. What would be the first procedure?_____
7. What would be the last procedure?_____

Quiz
Instruction: Arrange the following procedure
according to their appropriate sequence of do
the given command.
To Rename a Document.
A. Click the Office Button and find the file you
want to rename.
B. Right-click the document name with the mouse
and select Rename from the shortcut menu.
C. Type the new name for the file and press the
ENTER key.
8. What would be the first procedure?____
9. What would be the last procedure?____
10.What would be the second procedure?___

Laboratory
Activity