Date 30.10.

2010
By O. P. Mishra JEPC, Ranchi

Goods & services are of two types of

Procurement
Background of goods/services
Indenting & need assessment of items
to be procured
Data validation for ordering quantity
Preparation of procurement plan
All the decisions to be taken by
committee
Preparation of bid document

Make tender rate most competitive

Economy
Efficiency
Equal opportunity
Transparency
Avoid special and differential treatment
Discourage anti competition
Out of monopolistic approach
TCO (Total cost of Ownership)
Minimize cost maximize quality

Open Tender
Limited Tender
Single Tender / Without Tender
Direct Contacting
e-Tendering
Civil Works by Communities
EOI/RFP and negotiation for service
hiring
Package wise tendering as per WB
Norms
Negotiation discouraged
BOOT/BOLT or DFBOLT concept

State Level Offices

Divisional Offices
District Level Offices
Block Level Offices
Kasturba Gandhi Balika Vidyalayas
CRCs
Village Education Committees (SMCs)

Invitation for Bids

Instruction to Bidders
General conditions of contract
Special conditions of contract
Schedule of requirement
Technical specification
Eligibility criteria
Bid form and price schedule
Bid security (2% of quoted total cost )
Contract form
Performance security( 5% of the contract value)
Payment conditions (three phase in percentage)
Distribution as FOR to

Contd.

Performance Statement of past works

Work Authorization
Bank Guarantee for advance payment
Copyright, licensing or patent terms
Affidavit for execution of contract
Liquidated damages or later to assess
loss
Billing and payment deliverables
Penalties and force major clause
Quality and its testing (SQC)
Dispute settlement mechanism as per
law

Advertising of tender (at least in three

papers)
Pre bid meeting
Opening of tender (Envelop A for technical
and B for financial)
Award of contract to lowest bidder
Waiting for end of Period of contract
Job assignment is not permitted after contract
Advance payment equal to Bank guarantee
Receipt of goods and cross confirmation of
supply
Payment of goods received

Receipt / honour of complaints

Dokeding / numbering of Complaints
Confidentialities of complaints
Redressal of grievances
If any misconduct/suppression of facts or
unethical behavior found disciplinary
proceeding is to be initiated
Forwarding of complaints to investigating
authorities

Make estimate/costing to quote below

estimate
Direct purchase of raw materials(Paper for
Text books)saving Central excise duty and
other exempted tax
Bid rate without Raw materials (Paper
cost)
Analysis of rate parity/comparison among
other states
Post review of contracts by third parties
Related party disclosure by procuring
authorities