SAP User Menu

The default screen is called the SAP Easy Access Screen.

Switch from the User menu (only transactions specific to your role)
or the SAP menu (the standard SAP menu) by selecting the
appropriate buttons highlighted below
When logging in, either the User menu or the SAP menu will
display

Basic Navigation in SAP

Navigation Buttons
Menu, System, and More are buttons with black corners
indicating a drop down menu
The Menu button is an expandable tool that navigates with arrow
keys to submenus

System and More are expandable tool buttons that will display a list
of actions

Basic Navigation in SAP

Toolbars & Navigation Area

The Title Bar indicates the name of screen
Navigation Area contains folders and transactions
The Status Bar displays system messages
Title Bar

Navigation
Area

Status Bar

Basic Navigation in SAP

Moving from the Easy Access Screen to

Transactions
What is a transaction?
Enables user to create, change, and display data or
run reports in SAP
How do I get to a transaction from the Easy Access
Screen?

Basic Navigation in SAP

Getting Around
There are three ways to access transactions in SAP:
1. Fast Path
2. User or SAP menus
3. Favorites

1.
3.
2.

Basic Navigation in SAP

Accessing a Transaction using the Fast

Path Field

Dont click
thisIt will
close the
Fast Path
Field!

Fast Path
Field

Each transaction in SAP has a transaction code which can be used

instead of the menu path to navigate to the transaction
A transaction code can consist of letters, numbers, or both
Type the transaction code in the Fast Path field and click Enter to
navigate to that transaction

Basic Navigation in SAP

If you Close the Fast Path Field by Mistake

Select to re-open
the Fast Path
field

Basic Navigation in SAP

Now you can

enter your
transaction
code

Navigating to a Transaction Using the User

Menu
The User menu contains
a list of transactions
based on your role
Some transactions are
grouped within folders
Navigate to these
transactions by doubleclicking the name of the
transaction
Double-click to
access the
transaction

Basic Navigation in SAP

Is there an Easier Way to Navigate?

How can I easily get to where I need to be?
Set up Favorites!

Basic Navigation in SAP

Favorites
You can set up links to commonly used transactions in the
Favorites folder.

Basic Navigation in SAP

10

Creating a Favorite

Select the transaction from the

SAP menu

Click Menu > Favorites > Add

Basic Navigation in SAP

11

Changing the Name of a Favorite

Select the transaction to rename, and then click Menu > Favorites >
Change.

Enter the name change, and then click the green check icon.

Name has been changed in Favorites.

Basic Navigation in SAP

12

SAP Basic eNavigation and Fundamentals:

Other SAP Basics

Displaying the Technical Names for

Transactions
From the menu bar, select Extras >
Settings:
Select Display technical names
Click the green check icon

Click the green

check to
continue

Basic Navigation in SAP

14

Displaying the Technical Names for

Transactions (Part Two)

Technical Names
Not Displayed

Basic Navigation in SAP

Technical Names
Displayed

15

Use the Tab key on your keyboard or your mouse

to move from field to field (such as From and To
below).

Basic Navigation in SAP

16

Ta
b

Sample Transaction Screen

Types of Fields
Mandatory fields have a check mark
Fields with a matchcode icon allow the user to search for
available entries

Mandatory field

Matchcode icon

Basic Navigation in SAP

17

Moving from One Transaction to Another

You must type /N before the transaction code to move from
one transaction to another.

Basic Navigation in SAP

18

System Messages
Message Type

Message Description

Error Messages

Indicates a problem that must be corrected before

continuing.

Information Messages

No action is required. SAP is informing you of a particular

fact or condition. However, you must hit enter past the
message.

Warning Messages

Indicates there may be a problem with the data you have

entered. You may have to correct the problem before
continuing.

System messages will display to the bottom left of the screen

Errors must be corrected before proceeding
Click Enter to proceed past a warning message
Budget, Procurement, Payroll, and HR will each have their own
system message codes. System Messages will be trained in each
of the fundamental courses.
Basic Navigation in SAP

19

Creating a Session
You can create additional sessions only by clicking on the ECC
Production link on the SAP Access tab of the portal, which will open
up additional SAP browser windows.

Click ECC Production XEP 500 WebGui to

create a new session and get to the SAP Easy
Access screen

*GUI stands for Graphical User Interface. This simply

means you will be accessing SAP through the web.

Basic Navigation in SAP

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Ending a Session
Ending a session is another way of logging off SAP
Save your work before you close a session
From the menu bar choose System>
End Session
Additional logons you may have in SAP will remain open
Each session must be closed separately

Basic Navigation in SAP

21

Logging Off
Select System > Log off
You will be warned about saving
your data even if you have
saved it!
Select Yes to log off
Other sessions will remain open

Basic Navigation in SAP

22

Field Help
Position the cursor in a field and select F1 on the keyboard
A pop-up box will appear that provides an explanation of the field

Click in
the field
Example of
Field Help

Basic Navigation in SAP

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