ACADEMIC OFFENCES POLICY

AND PROCEDURE
CHEATING AND PLAGIARISM
Academic Integrity
Prepared by Scott Hubert

Overview

What is an academic offense?

What is Fanshawes academic policy?
What is the procedure for handling an
academic offense?
What is cheating?
What is plagiarism?

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

What is an Academic Offence?

An academic offence is academic

dishonesty that encompasses
cheating, plagiarism, falsification,
fabrication, and misrepresentation
related to academics.

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

FANSHAWES POLICY FOR

ACADEMIC OFFENCES:
POLICY 2-G-04

Academic Offences at Fanshawe

College
(included
but not limited to)
3.1.1. Copying from another student in a test or
examination situation.
3.1.2. Copying and submitting in whole or in part
the work of another in an assignment, report,
project, etc. as one's own.
3.1.3. Copying and submitting, in whole or in
part, electronic files or data created by another
person without the instructor's permission.
3.1.4. Copying and submitting, in whole or in
part, work created by the author to instructors in
more than one course without prior permission.
This practice is commonly referred to as double
submission.
~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Offences Under the

Policy (cont)

3.1.5. Using unauthorized material or aids in

the preparation of an assignment or project.
3.1.6. Possessing unauthorized material or aids
in a test or examination situation.
3.1.7. Claiming to have completed assigned
tasks that were, in fact, completed by another
person.
3.1.8. Plagiarizing materials or works, in whole
or in part, prepared by another person without
citing appropriate reference credit.
~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Offences Under the

Policy (cont)

3.1.9. Allowing another person to take a test or

examination in one's place.
3.1.10. Altering or falsifying academic records in
any way or submitting false documentation for
academic purposes.
3.1.11. Improperly obtaining through theft, bribery,
collusion, or otherwise any test or examination
paper prior to the date and time for writing such
test or examination.
3.1.12. Aiding or abetting anyone in an academic
offence.
~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

PROCEDURE FOR DEALING

WITH ACADEMIC
OFFENCES
Academic Integrity

How are academic offences handled?

For all academic offences,

an Academic Offence form
is completed and attached
to the students file in the
Registrars Office.

Steps in Dealing with an Offence

1. Student will be approached by
instructor/invigilator to discuss the
situation

3.2.1. When a student is suspected of an

academic offence, the instructor, invigilator
or other individual who suspects the student
of an academic offence will, at the earliest
opportunity, investigate the situation, discuss
the matter with the student and come to a
decision regarding the student's guilt or
innocence.
~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Steps in Dealing with an Offence

2. If student is found guilty of an
academic offence, Office of Registrar
is contacted to determine if prior
offences exist

3.2.2. In the event a decision is made under 3.2.1

that the student is guilty of an academic offence,
before determining an appropriate penalty, the
course instructor will ascertain from the Office of
the Registrar whether the student has been found
guilty of any previous academic offences while
enrolled at Fanshawe College and consult the
student's Program Coordinator/Academic Manager.
~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Steps in Dealing with an Offence

3. If it is the students first offence,
instructor applies appropriate
penalty

3.2.3. In the event that the instructor determines

this to be a first offence for the student, the
instructor will apply an appropriate penalty subject
to the limitations in section 3.4. The instructor
should give due consideration to the seriousness of
the offence as well as the impact of the penalty
imposed on the student's education. The penalty
should also be consistent with the range of
penalties outlined in section 3.5 of this policy.
~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Steps in Dealing with an Offence

4. For a first offence, instructor
completes an academic offence form

3.2.4. In the case of a student's first offence, the

instructor imposing the penalty will fully complete the
College's "Academic Offences Form", providing copies
to the student, the student's Program Academic
Manager, and the Office of the Registrar. Where the
instructor has determined that this is not the
student's first offence and has concluded the student
is guilty of a further offence, the instructor will
complete the College's "Academic Offences Form,"
excluding the penalty portion of the form. All copies of
the form should then be forwarded to the student's
Program Academic Manager.
~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Steps in Dealing with an Offence

5. If it is the students second offence, the
Program Manager applies appropriate penalty

3.2.5. In the case of a second offence by the student,

the student's Program Academic Manager will
determine the appropriate penalty for this offence and
will ensure that the penalty is more severe than the
penalty imposed for the previous offence. The Program
Academic Manager will complete the penalty section of
the College's "Academic Offence Form," providing
copies to the student and the Office of the Registrar,
and retaining a divisional copy The student will be
advised on the Academic Offence Form that if found
guilty of a third offence at Fanshawe College, an
automatic penalty of expulsion from the College will
result.
~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Steps in Dealing with an Offence

6. If it is the students third
offence, automatic expulsion

3.2.5. The student will be advised on

the Academic Offence Form that if found
guilty of a third offence at Fanshawe
College, an automatic penalty of
expulsion from the College will result.

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

PENALTIES FOR AN
ACADEMIC OFFENCE
Academic Integrity

A STUDENT GUILTY OF AN ACADEMIC OFFENCE

WILL BE SUBJECT TO A PENALTY APPROPRIATE
TO THE NATURE AND SERIOUSNESS OF THE
OFFENCE
~~THE PENALTY DEPENDS ON THE SEVERITY OF
THE OFFENCE~~

Penalties include
1.
2.

3.

4.
5.

6.

Reprimand (Warning, verbal discussion)

Resubmission of the same assignment
or completion of another (grade for this
assignment will be reduced or limited at
the discretion of the faculty member)
A mark of "0 with no opportunity to
resubmit or rewrite (may result in course
failure)
An F grade (failing grade)
Immediate semester suspension, at
minimum (results in automatic F for
courses)
~ Academic Integrity
~ The Lawrence
Kinlin School
of Business ~in
Expulsion
from
the college
(results

To Recap
Lets look at this
policy again...

CHEATING POLICY PROCEDURE

SUSPECTED PLAGIARISM
Instructor discusses issue
with student
Instructor
Instructor
checks for
consults with
previous
Program
offences at
Coordinator/Man
Registrars
ager
Office

Student may
complete
Appeal Form
from Registrars
Office within 15
days of known
decision Two
appeal levels,
second final

INSTRUCTOR DECISION
NOT GUILTY
NO OFFENCE
NO PENALTY

GUILTY OF PLAGIARISM OFFENCE

FIRST

SECOND

THIRD

GUILTY OF PLAGIARISM OFFENCE

REPRIMAND

REPEAT/RESUBMIT 2
ASSIGNMENT reduce/limit grade
0 GRADE - no 3
repeat/resubmit
FAILING (F) GRADE
4
in course Program
Coordinator
consulted
5
IMMEDIATE
SUSPENSION from
college up to year

FIRST

SECOND

Academic Offence
form added to
students file

Academic Offence
Form added to
students file

Copy to student,
Program Chair and
Registrars Office

Copy to Program
Chair penalty
section incomplete

Instructor selects /
recommends penalty

Program Chair
selects more
severe penalty

THIRD

Registrars Office
selects autopenalty

Penalty section
completed
Copy to student,
and Registrars
Office, and
divisional copy.
Student advised of
automatic
expulsion on third
offence

IMPOSED BY PROGRAM CHAIR

Automatic failure (F) in all courses and no fee
refunds

6 EXPULSION from
college on student
record
permanently

Full Policy Details

Review the academic offence policy
online at:
http://
www.fanshawec.ca/sites/default/files/asse
ts/policies/pdf/2g04.pdf

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

CHEATING

Cheating Includes

Looking at someone elses test/exam.

Getting information from someone elses test/exam.
Giving someone else information during a test/exam.
Letting someone else copy from your test/exam.
Texting during a test/exam.
Possessing unauthorized aids at an examination site
Bringing a cheat sheet (hidden ANYWHERE) into a
test/exam.
Signing in another student on an attendance sheet

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Cheating Includes

Letting someone else write a test/exam for

you.
Writing a paper for someone else.
Telling someone else what is on a test/exam.
Taking an extra copy of a test (and
photocopying it for others).
Submitting a paper/assignment that you
know consists of false facts or statements.
Submitting a paper/assignment that
someone else has prepared.
~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Cheating Includes

Submitting a paper for which you have

received too much editing assistance.
Submitting a paper for which you have
received too much writing assistance.
Submitting a paper that is not properly
sourced. This includes copying and
pasting from the Internet.
Submitting a paper/assignment that has
been submitted, by you, for another class.

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

PLAGIARISM

Academic Integrity

Avoiding Plagiarism

What is Plagiarism?

presenting someone else's work as your own

Ideas/materials taken from another source are
not properly sourced

What does Plagiarism include?

Doing the following without including a

citation:
Quoting another person word for word
Paraphrasing another persons words / ideas /
opinions / formulas / opinions
Borrowing facts, statistics, or illustrative material

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

You have plagiarized if

You have used the words of others for which

you have only changed a word or two and not
given credit to the source
You have had too much editing on a paper
You quote another person without using
quotation marks and citing the source
You have used another persons research,
results, diagrams, or images without crediting
the source

Two Categories of Plagiarism

Intentional

Copying a friends work

Buying papers
Submitting someone elses
paper
Rewriting published information
Cutting and pasting ANY
electronic work without
documenting
Including media without
documentation
Web publishing without
permissions of creators

Unintentional

Careless paraphrasing
Poor documentation
Quoting excessively
Failure to use your own
voice

Are There Any Exceptions?

YES!!

common knowledge does not have to

be cited

What is considered common

knowledge?

information in five or more sources about

that topic

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Two Components to
Documentation
1.References (sources)
2. In-text Citations (material within
our papers)

Sample Reference Format

One Author, Book:

Last
Name

First Initial

Edition (if present)

Hoare, L. (1969). The rags and riches. 4th ed. New York: Harcourt Brace and World.
Year of
Publicatio
n

Title of Book

Place of
Publication

Publisher

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Sample In-text Citations

Quoted words that are not your own:

repeating another source word-for-word:
.(Smith, 2007, p.32).

OR
Paraphrased words:
using another sources ideas but
changing the phrasing into your own
words:
. (Smith, 2007).

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~

Lets Apply This

Can you identify which situations
would be considered academically
dishonest?

Your ethics class requires you to write a

paper on a topic of your choice. You have a
great paper to submit one you wrote last
term and on which you did well! On the due
date, you submit this paper with a new
cover page. This is definitely an academic
offence.

YES

NO

Answer: Yes
This is considered double
submission or selfplagiarism. Submitting the
same paper twice is like
rewriting the same book
with a different title.

You have a huge marketing group project to

complete. Your group meets, reviews the project,
assigns tasks for each group member, and ends the
meeting. After the project has been submitted, you
receive an email from your professor to discuss the
project and potential plagiarism in one of the project
sections. You can be charged with plagiarism even if
your section is properly referenced.

YES

NO

Answer:
Yes
All group members are
responsible for the integrity of
submitted work. To be safe,
you should keep a record of
your research and a copy of
your completed section.
Without this, your instructor is
unable to remove you from the
situation if he or she should
choose to do so.

You are writing your final

Accounting exam. You REALLY have
to go to the bathroom, and the
invigilator allows you to leave the
exam room to do so. While in the
bathroom, you answer your ringing
cell phone. Later, when you hand
in your exam, the invigilator asks
you to wait until the end of the
exam to speak to you. You could be
charged with cheating.
YES

NO

Answer: Yes

NO AIDS or TECHNOLOGY means

NO AIDS or TECHNOLOGY at any
time during the examination
period.

Before you go into your exam,

you tuck your study notes into
your pocket. Testing policy
clearly indicates there is to be
nothing on your desks other
than your writing your tools.
You have followed academic
policy.
YES

NO

Answer: No
All notes, resources,
electronics, extra clothing,
belongings, etc. are to be
placed at the front of the room
or under your desk, depending
on the room.

You have been researching for your

final paper in Human Resources.
You have some information for
which you cant find the original
source. You believe the information
is common knowledge, so you
include it in your paper. Is this
plagiarism?
YES

NO

Answer: Possibly
If you are unsure if a source is
common knowledge, you should
cite it if it is not common
knowledge, you would be
committing an academic
offence. Thus, in this case, you
must find the source.

You are to include seven references

in your essay assignment. You run
out of time and add two articles to
your Reference list that you read
but did not paraphrase or quote
from within your paper. Is this an
academic offence?

YES

NO

Answer: Yes
The Reference List at the end of
your paper includes only
sources you have used
throughout your paper.
Without corresponding in-text
citations, a source in your
Reference List is one from
which you plagiarized.

To Summarize

Educate yourself on Fanshawes

academic offence policy
Understand the repercussions of
violating this policy
Understand what constitutes cheating
Understand what plagiarism is and how
to avoid it

~ Academic Integrity ~ The Lawrence Kinlin School of Business ~