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The document discusses the iExpense module in Oracle, which allows employees to submit expense reports electronically. It integrates with the payables module to process expense reports for payment. The document outlines the flow from creating an expense report to approving it and transferring it to the general ledger. It also discusses the various setups needed like defining users, employees, expense report templates, and payment terms.
The document discusses the iExpense module in Oracle, which allows employees to submit expense reports electronically. It integrates with the payables module to process expense reports for payment. The document outlines the flow from creating an expense report to approving it and transferring it to the general ledger. It also discusses the various setups needed like defining users, employees, expense report templates, and payment terms.
The document discusses the iExpense module in Oracle, which allows employees to submit expense reports electronically. It integrates with the payables module to process expense reports for payment. The document outlines the flow from creating an expense report to approving it and transferring it to the general ledger. It also discusses the various setups needed like defining users, employees, expense report templates, and payment terms.
Flowchart for iExpense to GL Setups related to iExpense Module
Introduction to iExpense Module
iExpenses is basically an extension Oracle Payables. Employee and Continget
Worker expense reports become supplier invoices and get paid from Payables. Using Oracle iExpenses Module, employees can enter and submit expense reports. There is a Workflow process that is initiated behind when an expense report is submitted which automatically routes expense reports for approval. Oracle Internet Expenses(iExpenses) integrates with Oracle Payables to provide quick processing of expense reports for payment.
Flowchart for iExpense to GL
Create Expense Report
in iExpense Module
Submit for Approval of senior
When Expense Report
is Approved Run Expense Report Import program from AP
Query Expense Report Invoice
In Invoice entry window
Validate and make payment
for the Expense Report
Transfer to GL
Setups related to iExpense Module
After creating Multi-Org setup , to iExpense responsibility attach following
Profile Options:
Setups related to iExpense Module
Define Users for whom you
want to provide iExpense facility and Senior User to approve employees Expense Reports.
Setups related to iExpense Module
Define employees like sales
person , Sales Manager etc.
Setups related to iExpense Module
In Assignment , Purchase Order
Information window attach SOB and Default Account
Setups related to iExpense Module
In Assignment Window, Supervisor
tab attach Supervisor who is responsible for approving the Expense Report.
Setups related to iExpense Module
Define Employee Signing
Limits for each employee.
Setups related to iExpense Module
Define Position Hierarchy and Run
Position Hierarchy Report
Setups related to iExpense Module
Define Expense Report Template and
enable for Internet Expense
Setups related to iExpense Module
In Payable Option , Expense Report
attach default Expense Report Template, Payment Terms and Pay Group. Give payment Priority for employee. Enable Apply Advance and Automatically create employee as Supplier.
Setups related to iExpense Module
At Financial Option, Human
Resource tab specify what is reimbursement Address.
Setups related to iExpense Module
Go to iExpense responsibility click on create Expense Report to create expense report for the expense which employee has incurred.
Setups related to iExpense Module
Enter all required information
and click on Next
Setups related to iExpense Module
Enter Date when you have incurred
expenses , what is the amount and for what. Then click on Next.
Setups related to iExpense Module
We will get all details of the expense
report which we have entered in previous window. Then click on Submit
Setups related to iExpense Module
From Accounts Payable module
submit Expense Report Import program
Setups related to iExpense Module
View the output ,we can see invoice
created for the expense report. If there is any error that we can see in this output and correct the error.