Microsoft Word 2007

Tools that Simplify

Sources:
A text book of Computer Applications in Business
By : Dr. Liaqat Ali Chaudhry
http://office.microsoft.com

Muhammad Qasim Rafique

thinkquest.pk@gmail.com

Introduction to Ms Word 2007

Microsoft Office Word 2007 is a application software provided by Microsoft
Corporation. Microsoft Office Word 2007 helps people create and share
professional-looking content by combining a comprehensive set of writing tools
with the easy-to-use Microsoft Office Fluent user interface. Office Word 2007
provides editing and reviewing tools for creating polished documents more easily
than ever before.
Main Features:
Spend more time writing, less time formatting - The new Ribbon, a component of
the Office Fluent user interface, groups your tools by task, and the commands you
use most frequently are close at hand.
Office Word 2007 introduces building blocks for adding preformatted content to
your documents.
Add preformatted elements with just a few clicks
It helps us to maintain our documents in presentable formats.
It provides us a wide range of fonts and formats for characters, paragraphs,
borders and lines etc.
User can make their custom format styles instead of using the built-in styles.
Easily avoid spelling errors -Microsoft word provides us spelling and grammar
option in order to avoid spelling and grammatical mistakes in any document.
User can arrange the data using the tables.
It is highly compatible with all other office application software such as Ms
PowerPoint, Ms Excel etc.
Microsoft Word is a word processing software package. You can use it to type
letters, research papers, reports, and other documents.

Introduction to Ms Word 2007

The Microsoft Office Button
In the upper-left corner of the Word 2007 window is the Microsoft
Office button. When you click the button, a menu appears. You can
use the menu to create a new file, open an existing file, save a file,
and perform many other tasks.
The Quick Access Tool Bar
Next to the Microsoft Office button is the Quick Access toolbar. The
Quick Access toolbar provides you with access to commands
(buttons) you frequently use. By default Save, Undo, and Redo
appear on the Quick Access toolbar. You can use Save to save your
file, Undo to rollback an action you have taken, and Redo to reapply
an action you have rolled back. you can add and remove buttons
(commands) in Quick Access toolbar by Click drop down arrow on
quick access tool bar then click on more commands and then add
commands.
The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft
Word 2007, you use the Ribbon to issue commands. The Ribbon is
located near the top of the screen, below the Quick Access toolbar.

Introduction to Ms Word 2007

Introduction to Ms Word 2007

The Status Bar
The Status bar appears at the very bottom of your window and provides
such information as the current page , spell and grammar option
and the number of words in your document. You can change what
displays on the Status bar by right-clicking on the Status bar and
selecting the options you want from the Customize Status Bar menu.
You click a menu item to select it. You click it again to deselect it. A
check mark next to an item means it is selected. If you highlight an area
of text, it will display the number of words in the highlighted area.
View Shortcuts(Toolbar) also on status bar. It lets you choose
between print layout, full screen, Web layout, outline and draft
views.
There's also a nice addition -- a slider that lets you zoom in or out on
your document.

Introduction to Ms Word 2007

The Vertical and Horizontal and Vertical
Scroll Bars
The vertical and horizontal scroll bars enable you to move up, down,
and across your window simply by dragging the icon located on the
scroll bar. The vertical scroll bar is located along the right side of the
screen. The horizontal scroll bar is located just above the status bar.

The Mini Toolbar

Having to move back and forth between the Ribbon and the body of
your document is a big time-waster, and annoying to boot. So Word
2007 includes the clever mini toolbar. Highlight text and point the
cursor at it, and a nearly transparent mini toolbar appears above the
text, with a set of commands relevant to the text you've chosen. Move
your cursor to the mini toolbar and it becomes solid; click a command to
use it. For example, as you can see below, if you select text, a mini
toolbar will appear with various text-related commands, including font
face, size and color, indentation, and list options.

Create A New Document

Request a New document
Click the office button and select New. Or press Ctrl+N (No need step 2&3 )
The new document window appears
Determine your new document type
New Document window enables you to create a blank document or a template

Select blank document

Select Blank Document and Click on Create Button

Compose your document

Create your document using the blank work area.
Start typing press Enter to end a block of text (It would be a paragraph, or list

item etc. )
Save your document
Click the Office button and select Save or press Ctrl + S

Save your document using save as

Remember that Windows will not allow you to have two files with the exact

same name in the same folder.

Save command just save the work in existing document, while save as create
a new copy with a new name (*With same name but in different
location)
Choosing "Save" and then "Save As..." is also a good way to make a backup of
your file.

Open and Existing Document

Request a Existing document
Click the office button and select Open. Or press Ctrl+O
The open dialog box will appears
Navigate to the Documents Location
Navigate to the folder in which the document is resides .

Open the File

Select Document File and Click on Open Button to open the

selected file in
Words workplace.
Edit your document
Edit your document using the workspace.

Edit & Save the document

Click the Office button and select Save or press Ctrl + S

Choosing "Save" and then "Save As..." is also a good way

to make a backup of your document (Multiple copies of

your document ).

Navigation in a Document
Navigation with mouse
You can use mouse within the

document to place the insertion point

where you next want to type.
Navigation Using the Arrow Keys
Navigation Using the
Home / End keys
Page Down/Up Keys

Use of Tab and Space Bar

0.5

1
Characte
r

Navigation in a Document
Navigation with go to dialog box
Press F5 to open Go To dialog box.
The go to dialog box enables you to jump to a page, line ,

bookmark, comment, footnote, endnote, field, table,

graphic etc.

Selection in a Document
Selection using the Arrow Keys

To Select This

Mouse Action

Shift +

Select one line at a time

or Shift +

Shift +

or Shift +

Shift + Ctrl +
+
Shift + Ctrl +

Select one character at a time

or Shift + Ctrl Select one word at a time

or Shift + Ctrl +

Select one paragraph at a time

Selection using Home and End keys

To Select This

Mouse Action

Shift + Home

Select from the insertion point to the beginning of the

current line

Shift + End

Select from the insertion point to the end of the current

line

Shift+Ctrl +
Home

Select from the insertion point to the beginning of the

document

Shift + Ctrl +
End

Select from the insertion point to the end of the

document

Selection in a Document
Selection using the Mouse

To Select
This

Mouse Action

One word

Double click the word

One
sentence

Ctrl + click the sentence

One line

Move to the left of text to get right pointing arrow click once

One
Paragraph

Triple click/move to the left of text to get right pointing

arrow and double click

A large
Section of
text

Click at the beginning of section, hold down shift key & click
at the end of selection

Entire
Document

4 continue(fast) left clicks

Type Text Into a Document

Position the insertion point and type text in document
Position the insertion point (cursor)
Using the navigation (mouse ,arrow keys, ctrl+ arrow keys,

home &
end keys, ctrl+home/end keys type text (using keyboard) in your
document.
Add text before other text
Insert mode: the state of word in which new text you type is inserted

before existing text.

Overtype mode: the state of word in which new text replaces text as you
type.
Delete Text
Press the delete key (which is labeled Del on some key boards) to delete one

character at time or select text to delete the select text.

Ctrl + Delete : Deletes text to the end of the current word
Ctrl + Backspace: Deletes text to the beginning of the current word
Save the document
Click the Office button and select Save or press Ctrl + S, or Select Save Button from

Quick Access Toolbar

Note: If pressing insert does not toggle between insert and overtype mode,
open advanced options window using word option under office button and
select use insert key to control the overtype mode. Or select
overtype mode as default.

Edit Document Text

Select Text to Work With

Hold Down Shift Key, Press arrow keys to select text .

You can also use mouse within the document to select

the text.
As you select text, Word highlights the text to show
exactly what youve selected.
Display the mini toolbar
When you select text by dragging your mouse over the text

from the starting point to the end of the selection, the mini
toolbar begins to appear.
When you move mouse over the mini toolbar, word set the
toolbar so that you can select from it.
If you ignore the mini toolbar word hides it as you continue
working.
From mini toolbar, you can apply character/ paragraph
formatting, format bulleted text, and shift paragraph right and
lift.
Copy, Cut and Paste Selected Text

Tip: You can paste select text into another Office program
using Clipboard.
Question: Where is Copy, Cut and Paste Commands in the
Ribbon?

If you want to move the original text (not copy) from

one location to another , then press Ctrl+X (not Ctrl
+C)
Reposition cursor and press Ctrl +V to insert the text
in new location.
Move your insertion point (curer) to another place in
your document
Press Ctrl +V to paste a copy of the text in the new
location.
You can keep pressing Ctrl+V to paste the text as
many times as you want in your document.

After you have selected text, you can press Ctrl+C to

copy the selection.
Also to your Windows Clipboard

Cut
Ctrl + X

Paste
Ctrl + V

Copy
Ctrl + C

 Undo a previous Edit & Redo an Undo

If you accidentally erase a text or apply formatting you didnt

want , Press Ctrl + Z or select Undo from the Quick Access
toolbar word puts the text right back.
You can undo just about any edit you make in word.

You can redo an undo! Press Ctrl + Y or

click the Redo button in the Quick Access
toolbar to reverse the previous Undo you
performed.
Select Additional Text using Ctrl
Word doesnt limit you to one selection at a time.
You can select multiple blocks of text in your document.
After youve highlighted to select the first block of text, hold down the

Ctrl key and select another block of text.

You may do this as often as needed to select all the text you want to
work with as a group. Then use ribbon applicable options to format the
selected text.
Multiple selections can be useful when you want to make similar edits
to different parts of your document.
Save your document using

Save your document by pressing Ctrl+S or Press F12 for Save as